Request to Schedule a Ministry Event

Request to Schedule a Ministry Event

Fill out this form to submit a request to book a room at St. Basil for an event. Submitting this form does not reserve the room - you will be contacted by the St. Basil Parish office confirming your reservation after we check for availability and approve your event.
Name*

First NameLast Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.Format: (000) 000-0000.
Are you a registered parishioner of St. Basil?*

YesNo
If your event is not associated with a St. Basil ministry, there may be further contracts and waivers to agree upon, and a possible room rental fee.*

My event is for a St. Basil MinistryMy event is not part of a St. Basil Ministry so send me the forms and info please
What is the PUBLIC TITLE of your event? Be specific and don't simply list your Ministry name. If it is a planning meeting for a ministry, please say so.
Even if this event will be private (i.e. a planning meeting), it will still be publicly displayed on our calendar
Please provide a short description of your event that will be used on the website calendar for promotional purposes. Who is it for? What is its purpose?*
If your event is private, you can still note that it is a planning meeting or closed meeting.
Event Day(s) and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Event Day(s) and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Actual Public Event Start & End Time (excluding setup & teardown)*

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
If you need room SET-UP time beforehand, please indicate when that would BEGIN:

Hour Minutes

AM/PM Option
If you need room TAKE-DOWN time afterwards, please indicate when that would END:

Hour Minutes

AM/PM Option
Rough Estimate of Expected Attendance
We'd like to make sure the room size is appropriate for the group size.
Upload a Diagram or picture for a special Room Setup

If your event requires a room setup different from that room's default, upload a diagram here. Upload multiple files if necessary but 10MB max on each
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Any other additional information about room times, days, weeks off, or exceptions?
Upload a Promotional Graphic if you already have one designed

If you already have a graphic, upload it here. If you'll be creating one in the future, be sure to send it to calendargraphics@basilthegreat.org later so it can get included in the event page for your event.
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Which building and room would you like to reserve? Check all that apply.*

Annex - Main Room first floorAnnex - Lower levelBack field/Grounds behind Parish CenterChapel (Eucharistic Adoration Chapel)ChurchChurch Gathering AreaFamily Life Center - GymFamily Life Center - KitchenFamily Life Center - LobbyFamily Life Center - Meeting RoomOutside of ParishParish Center - Education Center LobbyParish Center - KitchenParish Center - Main HallParish Center - Room 1Parish Center - Room 2Parish Center - Room 3Parish Center - Room 4Parish Center - Room 5Parish Center - Room 6Parish Center - Room 7Parish Center - Room 8Parish Center - Room 9Parish Center - Room 10Parish Center - Teachers' LoungeParish Office - Small Meeting RoomParish Office - Large Meeting RoomPieta RoomSleepy Hollow Golf Course
Which Ministry/Organizer is this event for?*

Special Event (none of the below)Altar CleanersArt & EnvironmentCancer Support MinistryChildren's Faith Formation (CFF)Children's Liturgy of the WordCRHP Christ Renews His ParishCornerstone of HopeCub Scout Pack 652CYO SportsDiocese of ClevelandDonut SundayEucharistic AdorationFamily MattersFinance CouncilFlourish Women's MinistryGolf Outing Planning TeamLife TeenMarriage MentorsMen's MinistryMusic MinistryOCIA - Becoming CatholicParish CouncilPreCanaSandwich SaturdayScouts (Boys)Scouts (Girls)SeniorsSocial Concerns CommissionSt. Michael SchoolStaffSVDP St. Vincent de PaulTheology of the Body Cleveland (TOBCLE)VBS (Vacation Bible School)Venture CrewWWP Walking with PurposeWidowsWidowers
Do you have any special needs for your event? We may be able to provide some of the following, but you will be responsible for operating them.

MicrophonesProjectorLaptop (I don't have my own to bring)I'll be showing videos or playing music, so I need AUDIO hooked up for that (I'm not just showing silent slides)WiFi - *take note* Network: StBasilGuest Code: comefollowmeBluetooth connection to play music (only available in Parish Center Main Hall, Family Life Center Meeting Room, or Family Life Center Gym)Other
PARISH PRIORITY
There is a small chance that after your event is approved and scheduled a major parish or diocesan event will get scheduled for the same time and will have to take precedence. We would inform you that the large event would have to take priority and work to get you another date that works for your ministry. This is very rare.*

I understand there is a rare chance my event will have to be bumped due to a major parish or diocesan event.
CANCELLATIONS
If my event is cancelled, or one of my events in a series is cancelled, it is my responsibility to notify the parish office of its cancellation. This frees the room up for other groups to use and also helps our maintenance staff. I understand that failure to notify the parish of event cancellation may impair my ability to reserve rooms in the future.*

I understand I must notify the parish office of any changes or cancellations so that a reserved room can be freed up for others.
CONFIRMATION PENDING
You will receive a copy of this form request immediately after hitting submit. However, your room reservation is *NOT CONFIRMED* until you later receive an email from the Parish Office confirming your reservation details. There are many organizations vying for space and there are many considerations we must take into account when granting facility space.*

Yes, I understand. Thanks!
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Request to Schedule a Ministry Event

PARISH PRIORITY

CANCELLATIONS

CONFIRMATION PENDING