Request to Schedule a Ministry Event
Fill out this form to submit a request to book a room at St. Basil for an event. Submitting this form does not reserve the room - you will be contacted by the St. Basil Parish office confirming your reservation after we check for availability and approve your event.
Name
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First Name
Last Name
Email
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example@example.com
Phone Number
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Please enter a valid phone number.
Are you a registered parishioner of St. Basil?
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Yes
No
If your event is not associated with a St. Basil ministry, there may be further contracts and waivers to agree upon, and a possible room rental fee.
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My event is for a St. Basil Ministry
My event is not part of a St. Basil Ministry so send me the forms and info please
What is the PUBLIC TITLE of your event? Be specific and don't simply list your Ministry name. If it is a planning meeting for a ministry, please say so.
Even if this event will be private (i.e. a planning meeting), it will still be publicly displayed on our calendar
Please provide a short description of your event that will be used on the website calendar for promotional purposes. Who is it for? What is its purpose?
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If your event is private, you can still note that it is a planning meeting or closed meeting.
Event Day(s) and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Event Day(s) and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Actual Public Event Start & End Time (excluding setup & teardown)
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Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
If you need room SET-UP time beforehand, please indicate when that would BEGIN:
Hour Minutes
AM
PM
AM/PM Option
If you need room TAKE-DOWN time afterwards, please indicate when that would END:
Hour Minutes
AM
PM
AM/PM Option
Rough Estimate of Expected Attendance
We'd like to make sure the room size is appropriate for the group size.
Upload a Diagram or picture for a special Room Setup
Browse Files
Drag and drop files here
Choose a file
If your event requires a room setup different from that room's default, upload a diagram here. Upload multiple files if necessary but 10MB max on each
Cancel
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Any other additional information about room times, days, weeks off, or exceptions?
Upload a Promotional Graphic if you already have one designed
Browse Files
Drag and drop files here
Choose a file
If you already have a graphic, upload it here. If you'll be creating one in the future, be sure to send it to calendargraphics@basilthegreat.org later so it can get included in the event page for your event.
Cancel
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Which building and room would you like to reserve? Check all that apply.
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Annex - Main Room first floor
Annex - Lower level
Back field/Grounds behind Parish Center
Chapel (Eucharistic Adoration Chapel)
Church
Church Gathering Area
Family Life Center - Gym
Family Life Center - Kitchen
Family Life Center - Lobby
Family Life Center - Meeting Room
Outside of Parish
Parish Center - Education Center Lobby
Parish Center - Kitchen
Parish Center - Main Hall
Parish Center - Room 1
Parish Center - Room 2
Parish Center - Room 3
Parish Center - Room 4
Parish Center - Room 5
Parish Center - Room 6
Parish Center - Room 7
Parish Center - Room 8
Parish Center - Room 9
Parish Center - Room 10
Parish Center - Teachers' Lounge
Parish Office - Small Meeting Room
Parish Office - Large Meeting Room
Pieta Room
Sleepy Hollow Golf Course
Which Ministry/Organizer is this event for?
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Special Event (none of the below)
Altar Cleaners
Art & Environment
Cancer Support Ministry
Children's Faith Formation (CFF)
Children's Liturgy of the Word
CRHP Christ Renews His Parish
Cornerstone of Hope
Cub Scout Pack 652
CYO Sports
Diocese of Cleveland
Donut Sunday
Eucharistic Adoration
Family Matters
Finance Council
Flourish Women's Ministry
Golf Outing Planning Team
Life Teen
Marriage Mentors
Men's Ministry
Music Ministry
OCIA - Becoming Catholic
Parish Council
PreCana
Sandwich Saturday
Scouts (Boys)
Scouts (Girls)
Seniors
Social Concerns Commission
St. Michael School
Staff
SVDP St. Vincent de Paul
Theology of the Body Cleveland (TOBCLE)
VBS (Vacation Bible School)
Venture Crew
WWP Walking with Purpose
Widows
Widowers
Do you have any special needs for your event? We may be able to provide some of the following, but you will be responsible for operating them.
Microphones
Projector
Laptop (I don't have my own to bring)
I'll be showing videos or playing music, so I need AUDIO hooked up for that (I'm not just showing silent slides)
WiFi - *take note* Network: StBasilGuest Code: comefollowme
Bluetooth connection to play music (only available in Parish Center Main Hall, Family Life Center Meeting Room, or Family Life Center Gym)
Other
PARISH PRIORITY
There is a small chance that after your event is approved and scheduled a major parish or diocesan event will get scheduled for the same time and will have to take precedence. We would inform you that the large event would have to take priority and work to get you another date that works for your ministry. This is very rare.
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I understand there is a rare chance my event will have to be bumped due to a major parish or diocesan event.
CANCELLATIONS
If my event is cancelled, or one of my events in a series is cancelled, it is my responsibility to notify the parish office of its cancellation. This frees the room up for other groups to use and also helps our maintenance staff. I understand that failure to notify the parish of event cancellation may impair my ability to reserve rooms in the future.
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I understand I must notify the parish office of any changes or cancellations so that a reserved room can be freed up for others.
CONFIRMATION PENDING
You will receive a copy of this form request immediately after hitting submit. However, your room reservation is *NOT CONFIRMED* until you later receive an email from the Parish Office confirming your reservation details. There are many organizations vying for space and there are many considerations we must take into account when granting facility space.
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Yes, I understand. Thanks!
Submit
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