Request to Schedule a Ministry Event

Request to Schedule a Ministry Event

Fill out this form to submit a request to book a room at St. Basil for an event. Submitting this form does not reserve the room - you will be contacted by the St. Basil Parish office confirming your reservation after we check for availability and approve your event.
Name

First NameLast Name
Email
example@example.com
Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Are you a registered parishioner of St. Basil?
If your event is not associated with a St. Basil ministry, there may be further contracts and waivers to agree upon, and a possible room rental fee.
What is the PUBLIC TITLE of your event? Be specific and don't simply list your Ministry name. If it is a planning meeting for a ministry, please say so.
Even if this event will be private (i.e. a planning meeting), it will still be publicly displayed on our calendar
Please provide a short description of your event that will be used on the website calendar for promotional purposes. Who is it for? What is its purpose?
If your event is private, you can still note that it is a planning meeting or closed meeting.
Event Day(s) and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Event Day of the Week and Date(s)
If your event is recurring, please type out all days and dates - do not simply put "third Thursday", etc.
Actual Public Event Start & End Time (excluding setup & teardown)

Hour Minutes

AM/PM Option

Until

Hour Minutes

AM/PM Option
If you need room SET-UP time beforehand, please indicate when that would BEGIN:

Hour Minutes

AM/PM Option
If you need room TAKE-DOWN time afterwards, please indicate when that would END:

Hour Minutes

AM/PM Option
Rough Estimate of Expected Attendance
We'd like to make sure the room size is appropriate for the group size.
Upload a Diagram or picture for a special Room Setup

If your event requires a room setup different from that room's default, upload a diagram here. Upload multiple files if necessary but 10MB max on each
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Any other additional information about room times, days, weeks off, or exceptions?
Upload a Promotional Graphic if you already have one designed

If you already have a graphic, upload it here. If you'll be creating one in the future, be sure to send it to calendargraphics@basilthegreat.org later so it can get included in the event page for your event.
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Which building and room would you like to reserve? Check all that apply.
Which Ministry/Organizer is this event for?
Do you have any special needs for your event? We may be able to provide some of the following, but you will be responsible for operating them.

Other
PARISH PRIORITY
There is a small chance that after your event is approved and scheduled a major parish or diocesan event will get scheduled for the same time and will have to take precedence. We would inform you that the large event would have to take priority and work to get you another date that works for your ministry. This is very rare.
CANCELLATIONS
If my event is cancelled, or one of my events in a series is cancelled, it is my responsibility to notify the parish office of its cancellation. This frees the room up for other groups to use and also helps our maintenance staff. I understand that failure to notify the parish of event cancellation may impair my ability to reserve rooms in the future.
CONFIRMATION PENDING
You will receive a copy of this form request immediately after hitting submit. However, your room reservation is *NOT CONFIRMED* until you later receive an email from the Parish Office confirming your reservation details. There are many organizations vying for space and there are many considerations we must take into account when granting facility space.
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Request to Schedule a Ministry Event

PARISH PRIORITY

CANCELLATIONS

CONFIRMATION PENDING