Vendor Move-in Packet Information

HOLIDAY MARKET of Jackson, MS 

Mississippi Trade Mart | Jackson, MS
September 15-17, 2023

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DEADLINE August 4, 2023

Please enter your cell phone number, to be used to reach you, prior to the event and during the event.

We use a text messaging service to stay in contact with our vendors for important announcements.

Also, please text the word VENDOR to (901) 902-4555 to be accepted into the messaging system, or the word START to (901) 902-4555 to rejoin the group.

Schedule of Events

Drape color - WHITE

SHOW HOURS  

Friday 9 a.m. to 8 p.m. / Saturday 9 a.m. to 6 p.m. / Sunday 11 a.m. to 5 p.m.

Exhibitors may enter the show one hour prior to opening to the public. Park in Vendor Parking.

Move-In

Wednesday noon to 6 p.m. / Thursday 8 to 6 p.m.

You must register and pick up your move-in packet at the registration desk prior to moving in and setting up. Check in no later than by 2 p.m. on Thursday. Please notify our office at 662.890.3359 if you will be arriving later than 2:00 p.m. Thursday for set-up. The move-in packet will include name badges, and schedule of events.

Move-Out

Sunday 5 p.m. to 10 p.m.

Under no circumstances may a vendor begin the process of taking down their display, or bringing in boxes, tubs, dollies, or flat beds for move-out prior during show hours.

This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event.

If this occurs, you will not be invited back to future events.

DONATION ITEMS

Silent Auction Certificates (Gold Box Grab):  We ask all merchants to donate to our selected charity, CARA - Community Animal Rescue and Adoption of Jackson, MS. Every merchant donates $50-$100 value in Gift Certificates in increments of $25 to be used Friday night during the event.  The certificates will be available for you to sign on either Wednesday or Thursday of move-in. MidSouth Media Group will print the certificates. These are donations.

SHOW GIVE-A-WAY

$250 Shop the Show: As a grand prize we have awarded several $250 Shop the Show bucks in $25 increments. If you receive these, please honor as a gift certificate. I (Kristi) will reimburse these gift certificates. Please see me after the show, or you may go to the ticket counter to be reimbursed.

SPECIAL EVENTS 

Margaritas & Mistletoe - Friday, 4 p.m. - 8 p.m.                                            Free souvenir cup, complimentary drinks, and auction for our guests. Free Market TOTES to all that purchase tickets in advance. Merchants may participate in the Silent Auction and get complimentary drinks at the bar. Sorry, our souvenir cups and bags are limited to guests.

Bar Friday 4 p.m. - 7:45 p.m. | Saturday 9 a.m. - noon 

Auction / Gold Box Grab -Friday,  4 p.m. - 7 p.m. 

Muffins and Mimosas  Saturday, 9 a.m. - noon                                                                  Free muffin, complimentary Mimosas, and Free Market TOTES to all that purchase tickets in advance. Sorry, our mimosa cups, bags, and muffins are limited to guests.

Trash  Dumpsters are located outside at the loading dock on the far end of the building.  Please break down all boxes and take to this area. No trash is to be thrown outside of the facility on the grounds.

Vendor Parking   For the convenience and safety of our vendors, we have provided a parking lot in the back of the building.  All Merchants are to park their trailers and vehicles in this lot. ABSOLUTELY No dropping of trailers in customer parking, in front of overhead doors, and along the building - The Fire Marshal and Facility Rules - They do tow.  Security will be at the facility to let you in each morning an hour prior to opening. 

Dressing Rooms   Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

Signage   No handwritten discount signs are permitted. Signs must be printed and no larger than 5x7. Only exception are handwritten chalkboard signs. No more than 20% of your booth should be discounted.

Aisles    Booths should not extend past your 10ft area. No items should be in the aisles and definitely not blocking the view of your neighbor. Please be courteous! The Fire Marshal requires us to strictly enforce this policy!

Lunch    Each merchant booth is allowed two merchant lunches per day.  Additional lunches may be purchased for $8.00. Lunches will be provided in the Hospitality Room.

Hospitality Room   Will be open during all hours of the show. Complimentary water, soft drinks, and coffee will be available. 

Merchant Meeting    Sunday, 10:30 in the Hospitality Room. Pancakes will be served.

To Book Future Shows    The MidSouth Media Group staff will be available from 11a.m. -1 p.m. Sunday in the Hopsitality Room to take contracts for ALL 2023/2024 events.   Those that are booking or have booked a 2024 Spring show will be guaranteed spots in either the Mistletoe or Holiday Market Shows - space permitting.  Spring Market Merchants are given first priority to all fall events.

Name Badge Request

Merchants are allowed 4 name badges at no charge.  Additional badges are $5. Badges Must be worn at all times during the event.

Additional Badges

Silent Auction / Gold Grab Bag

Each merchant is required to participate in the silent auction / Gold Grab Bag. Certificates are in $25 increments and are to be valued between $50-$100. The Silent Auction is held Friday night with proceeds benefitting CARA. Please sign your certificates with a Market Show personel at time of set up- Wednesday or Thursday.

Utility Needs / Electric / WIFI / RV Reservations

Please fill out the Utility form linked at the bottom of this form located in the decorator packet.

Call Mike Bartlett  601.668-4451 for RV information.

Food / Health Permits

If you are serving or sampling foods, please contact the MS health department for a Food Permit at food@msdh.ms.gov

Taxes

The State of Mississippi requires all promoters of events to collect sales taxes at the event. We will distribute forms to be filled out on Sunday and returned to us prior to move out. Sales tax is 7% with an additional 1% city tax. 

Please make sure you return this form with payment. PLEASE BRING A CHECK MADE OUT TO MIDSOUTH MEDIA GROUP TO PAY YOUR SALES TAXES. ALL TAXES MUST BE PAID AT CONCLUSION OF EVENT.

NO LATE PAYMENTS ACCEPTED.

Marketing Materials

To help ensure the success of our vendors, we offer free of charge, a variety of items to help promote your business at the shows.
​
1. $1 OFF COUPONS - These can be distributed at events prior to our show.

3. CALENDAR CARDS - 4"x4" cards that have the 2023 Market Show schedule and $1 off coupon.

4. SHOW TICKETS - Each vendor will receive tickets for give-a-ways to use on social media. Create contests, give-a-ways! Get creative! Graphics will be sent for the give-a-way, or create your own. Winners will be placed on Will Call.

Watch the your text messages!

5.  ADVERTISEMENT - ONE RATE - Distributed at 5 Shows

Deadline for Advertisement - August 5th

Full page  $900                       Half page Horizontal  $550.

6. SEND US IMAGES - Send images that we can use to help promote your business. Close up photos of items work best. Similar to an Instagram or Facebook picture.

Important Information

MARKET RULES

1. Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts or drapes. Nylon tie straps, Gaffer’s Duck Tape by Manco Inc. (for use on the floors), and 3M Command Adhesive Strips (for use on the walls) are approved.

2. Loading or unloading is prohibited in fire lanes.  They will be towed at the owner’s expense.

3. Visqueen, or heavy plastic material, must be used on the floor for any exhibit or display using oil, water, or any other landscaping materials.

4. No helium filled balloons.

5. Normal janitorial service will be supplied at no cost in all aisles, halls, and other access areas. Individual exhibit booth janitorial service may be arranged through the display company at a nominal charge.  The Mississippi Trade Mart and Holiday Market is not responsible for cleaning or vacuuming any carpet provided by the display company.

6. There will be no animals, except seeing eye dogs or service pets, allowed in the building.

7. This is a designated non-smoking event.

8. Children must be supervised at all times. Parents are responsible for damage done by their unsupervised children roaming the building.

9. DO NOT tamper with or remove light bulbs. A fine of $75.00 per bulb, plus applicable fees will apply.

10. Any alterations to electrical boxes will result in a $150.00 fine, plus applicable damage fees.

11. All exhibitors must construct displays within the limits of your booth.  Tables should not extend past the poles of your booth and into the aisles.

12. Exhibitors will not be allowed to stand in the aisles, or walk the aisles handing out literature.  All selling should be conducted within your booth. Fair type “barkers” shouting at the public as they pass is not allowed!

13. Exhibitors can not display “discount” banners.  MidSouth Media Group promotes quality shows with quality businesses featured at the events.  Any discount signs should be limited to small, preprinted tabletop signs no larger than 5” x 7”.  Show Specials are allowed, but absolutely NO handwritten signage and NO banners stating “Everything Must Go” or “50% off All Merchadise” etc. No more that 20% of your booth should be a SHOW SPECIAL.

14. Dressing Rooms - Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

15. Under no circumstances may a vendor begin the process of taking down their display, or bringing in boxes, tubs, dollies, or flat beds for move-out prior during show hours.

This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event. 

If this occurs, you will not be invited back to future events.

 

 

 

Electrical and Decorator Packet - Print version - website link

HOTEL INFORMATION