Vendor Move in Packet Information
Mistletoe Merchants of MEMPHIS
OCTOBER 6-8, 2023

Agricenter International / Memphis, TN

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DEADLINE August 4, 2023

Please enter your cell phone number, to be used to reach you, prior to the event and during the event.

We use a text messaging service to stay in contact with our vendors for important announcements.

Also, please text the word VENDOR to (901) 902-4555 to be accepted into the messaging system, or the word START to (901) 902-4555 to rejoin the group.

Schedule of Events

Drape color - WHITE

SHOW HOURS  

Friday 9 a.m. to 9 p.m. / Saturday 9 a.m. to 6 p.m. / Sunday 11 a.m. to 5 p.m.

Exhibitors may enter the show one hour prior to opening to the public. Park in Vendor Parking.

Move-In

Wednesday  noon to 6 p.m. / Thursday 8 to 6 p.m.

You must register and pick up your move-in packet at the registration desk prior to moving in and setting up. Check in no later than by 2 p.m. on Thursday. Please notify our office at 662.890.3359 if you will be arriving later than 2:00 p.m. Thursday for set-up. The move-in packet will include name badges, and schedule of events.

Move-Out

Sunday 5 p.m. to 10 p.m.

Under no circumstances may a vendor begin the process of taking down their display, or bringing in boxes, tubs, dollies, or flat beds for move-out prior during show hours.

This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event.

If this occurs, you will not be invited back to future events.

DONATION ITEMS

Silent Auction:  We ask all merchants to donate to our selected charity, National Kidney Foundation of West TN. Every merchant donates $50-$100 value in Items or Gift Certificates in increments of $25 to be used Friday night during the event.  The certificates will be available for you to sign on either Wednesday or Thursday of move-in. Items can be brought at this time as well. MidSouth Media Group will print the certificates. These are donations.

SHOW GIVE-A-WAY

$250 Shop the Show: As a grand prize we have awarded several $250 Shop the Show bucks in $25 increments. If you receive these, please honor as a gift certificate. I (Kristi) will reimburse these gift certificates. Please see me after the show, or you may go to the ticket booths to be reimbursed.

SPECIAL EVENTS 

Margaritas & Mistletoe - Friday, 5 p.m. - 9 p.m.                                            Free souvenir cup, complimentary drinks, and auction for our guests. Free Market TOTES to all that purchase tickets in advance. Merchants may participate in the Silent Auction and get complimentary drinks at the bar. Sorry, our souvenir cups and bags are limited to guests.

Bar - Friday 5 p.m. - 8:45 p.m. | Saturday 9 a.m. - noon 

Auction - Friday, 5 p.m. - 7 p.m. 

Muffins and Mimosas - Saturday, 9 a.m. - noon                                                                    Free muffin, complimentary Mimosas, and Free Market TOTES to all that purchase tickets in advance. Sorry, our mimosa cups, bags, and muffins are limited to guests.

Trash  Dumpsters are located outside at the loading dock.  Please break down all boxes and take to this area. No trash is to be thrown outside of the facility on the grounds.

Vendor Parking   For the convenience and safety of our vendors, we have provided parking in the back of the building along the grass to drop your trailers.  All Merchants are to park their trailers and vehicles in this are. ABSOLUTELY No dropping of trailers in customer parking, in front of overhead doors, and along the building - The Fire Marshal and Facility Rules - They do tow.  Security will be at the facility to let you in each morning an hour prior to opening. 

Dressing Rooms   Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

Signage   No handwritten discount signs are permitted. Signs must be printed and no larger than 5x7. Only exception are handwritten chalkboard signs. No more than 20% of your booth should be discounted.

Aisles    Booths should not extend past your 10ft area. No items should be in the aisles and definitely not blocking the view of your neighbor. Please be courteous! The Fire Marshal requires us to strictly enforce this policy!

Lunch    Each merchant booth is allowed two merchant lunches per day.  Additional lunches may be purchased for $8.00. Lunches will be provided in the Hospitality Room.

Hospitality Room   Will be open during all hours of the show. Complimentary water, soft drinks, and coffee will be available. 

Merchant Meeting    Sunday, 10:30 in the Hospitality Room. Pancakes will be served.

To Book Future Shows    The MidSouth Media Group staff will be available from 11a.m. -1 p.m. Sunday in the Hopsitality Room to take contracts for ALL 2023/2024 events.   Those that are booking or have booked a 2024 Spring show will be guaranteed spots in either the Mistletoe or Holiday Market Shows - space permitting.  Spring Market Merchants are given first priority to all fall events.

Name Badge Request

Merchants are allowed 4 name badges at no charge.  Additional badges are $5. Badges Must be worn at all times during the event.

Additional Badges

Silent Auction Item

Each merchant is required to participate in the silent auction. Items are to be valued between $50-$100. The Silent Auction is held both Friday night and Saturday morning with proceeds benefitting the National Kidney Foundation. Please bring your silent auction item with you at time of set up.

Utility Needs / Electric / WIFI / RV Reservations

Please fill out the Utility form linked at the bottom of this form.

Or call the Agricenter at 901.757.7777.                  RV Info - 901.757.7777

Taxes

The State of Tennessee has recently gone to an online registration. The TN tax rate is 9.75%.  Click on the tax forms at the end of this form for the tax information.

Marketing Materials

To help ensure the success of our vendors, we offer free of charge, a variety of items to help promote your business at the shows.
​
1. $1 OFF COUPONS - These can be distributed at events prior to our show.

3. CALENDAR CARDS - 4"x4" cards that have the 2023 Market Show scheduleand $1 off Coupon.

4. SHOW TICKETS - Each vendor will receive tickets for give-a-ways to use on social media. Create contests, give-a-ways! Get creative! Graphics will be sent for the give-a-way, or create your own. Winners will be placed on Will Call.

Watch the your text messages!

 

5.  ADVERTISEMENT - ONE RATE - Distributed at 5 Shows

Deadline for Advertisement - August 5th

Full page  $900                       Half page Horizontal  $550.

6. SEND US IMAGES - Send images that we can use to help promote your business. Close up photos of items work best. Similar to an Instagram or Facebook picture.

Important Information

MISTLETOE MERCHANTS MARKET RULES

1. Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts or drapes. Nylon tie straps, Gaffer’s Duck Tape by Manco Inc. (for use on the floors), and 3M Command Adhesive Strips (for use on the walls) are approved.

 2. Loading or unloading is prohibited in fire lanes.  They will be towed at the owner’s expense.

 3. Visqueen, or heavy plastic material, must be used on the floor for any exhibit or display using oil, water, or any other landscaping materials.

 4. No helium filled balloons.

 5. Normal janitorial service will be supplied at no cost in all aisles, halls, and other access areas. Individual exhibit booth janitorial service may be arranged through the display company at a nominal charge.  Farm Bureau Expo Center and Mistletoe Merchants is not responsible for cleaning or vacuuming any carpet provided by the display company.

 6. There will be no animals, except seeing eye dogs or service pets, allowed in the building.

 7. Mistletoe Merchants is designated a non-smoking event.

 8. Children must be supervised at all times. Parents are responsible for damage done by their unsupervised children roaming the building.

 9. DO NOT tamper with or remove light bulbs. A fine of $75.00 per bulb, plus applicable fees will apply.

 10. Any alterations to electrical boxes will result in a $150.00 fine, plus applicable damage fees.

 11. All exhibitors must construct displays within the limits of your booth.  Tables should not extend past the poles of your booth and into the aisles.

 12. Exhibitors will not be allowed to stand in the aisles, or walk the aisles handing out literature.  All selling should be conducted within your booth. Fair type “barkers” shouting at the public as they pass is not allowed!

 13. Exhibitors can not display “discount” banners.  MidSouth Media Group promotes quality shows with quality businesses featured at the events.  Any discount signs should be limited to small, preprinted tabletop signs no larger than 5” x 7”.  Show Specials are allowed, but absolutely NO handwritten signage and NO banners stating “Everything Must Go” or “50% off All Merchadise” etc. No more that 25% of your booth should be a SHOW SPECIAL.

 14. Dressing Rooms - Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing. 

 15. Under no circumstances may a vendor begin the process of packing up merchandise, taking down their display, or bringing in boxes for move-out prior the show ending during show hours. This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event. If this occurs, you will not be invited back to future events.

HICKS SERVICE PACKET

Agricenter Electric / Wifi            

TAX INSTRUCTION