Vibes & Smiles Vendors Application

Pacific Savagez AGT's 15th Anniversary x Jordan T Concert – Vendor Sign-Up

August 23, 2025 | Swiss Park – Newark, CA | 12PM – 6PM
- Welcome to the Vibes & Smiles Vendor Application!
  
  Vibes and Smiles Inc. is a nonprofit dedicated to uplifting lives and spreading positivity through the power of music and service. We’re partnering with Pacific Savagez Aswang Ga Ting Tribe to host a community event celebrating their 15th anniversary — and we’d love to have you join us!
  
  📅 Date: Saturday, August 23, 2025
  🕛 Time: 12:00 PM – 6:00 PM
  📍 Location: Swiss Park, Newark, CA
  
  A portion of ticket sales will go toward purchasing essential items for families supported by Union City Family Center.
  
  Submitting this application does not guarantee a vendor spot. All vendors will be reviewed and selected fairly based on space and event fit.
- Full Name*
  
  First NameLast NameSuffix
- Business Name*
- Email Address*
  example@example.com
- Phone Number*
  Please enter a valid phone number.
- Instagram Handle
- 1. What type of vendor are you?*
  
  Food (Savory/Meals)Dessert / Baked GoodsBeveragesArt/HandmadeApparelJewelryWellness/BeautyNonprofit or Community OrganizationBusiness Promotion / Awareness (no selling)Other (please specify)
- 2. Please describe what you'll be selling/displaying. *
- 3. Upload 1-3 photos of your booth/products. (Optional but Encouraged)
  
  Cancelof
- 4. Logo Upload (Optional but Encouraged)
  
  Upload your business or organization logo ((Preferably a PNG file with a transparent background for best display quality.)
  Cancelof
- Do you have a valid California's Seller's Permit?
  
  YesNo
- A valid California Seller’s Permit is required if you will be selling tangible goods. If you're unsure whether this applies to you, please review https://www.cdtfa.ca.gov.
- Upload a copy of your Seller’s Permit (if applicable)
  
  You may upload this now or return to edit your form later via your confirmation email.
  Cancelof
- Are you a food vendor or offering high-risk services?
  
  YesNo
- Upload Certificate of Insurance (if required)
  
  You may upload this now or return to edit your form later via your confirmation email.
  Cancelof
- 🍽️ For Food & Dessert Vendors Only:
  Temporary Food Facility (TFF) Permit Requirement
  All food and dessert vendors are required to obtain a Temporary Food Facility (TFF) permit through the county.
  
  Vibes & Smiles will submit the application on your behalf. We will email you the required packet. You must complete it and email it back to us along with the permit fee by the deadline provided.
- Please read the full Vendor Agreement before proceeding.
  
  VENDOR AGREEMENT
  Event Setup Guidelines & Code of Conduct
  
  Please review the following guidelines before proceeding with your application.
  
  📦 Setup & Event Details:
  Setup Time: 9:00 AM – 11:30 AM (Saturday, August 23, 2025)
  Event Hours: 12:00 PM – 6:00 PM
  Cleanup: 6:00 PM – 7:30 PM
  - Booths must be fully set up by 11:30 AM.
  - Vendors may not break down booths before 6:00 PM.
  
  🚗 Booth Info & Responsibilities:
  - Vendors are responsible for bringing everything they need: tables, chairs, tents, signage, displays, etc.
  - Booth spaces are outdoors at Swiss Park.
  - Parking and unloading instructions will be emailed before the event.
  
  🎨 Vendor Expectations:
  - This is a family-friendly event — all products must be appropriate for all ages.
  - We do not prioritize vendors; all applications are reviewed equally.
  - Vibes & Smiles is not responsible for lost, stolen, or damaged items.
  - Vendors must clean their area at the end of the event or risk being ineligible for future opportunities.
  
  📄 Required Documents (if applicable):
  Seller’s Permit: A valid California Seller’s Permit is required if you will be selling tangible goods. If you're unsure whether this applies to you, please review https://www.cdtfa.ca.gov
  Certificate of Insurance (COI): May be required for food vendors or vendors operating higher-risk setups.
  
  💸 Fees & Final Notes:
  - Vendor spots are limited. Submission does not guarantee acceptance.
  - If accepted, vendor fees are due immediately to confirm your participation. (Food $150, Retail $100)
  - Booth sharing is not allowed without prior written approval.
  - No refunds will be issued for cancellations due to weather or natural causes. Refunds will only be given if the event is canceled by the organizers.
  
  By submitting this application, you acknowledge that you have read and agree to all terms and conditions stated above.
- ✅ I have read and agree to the Vendor Agreement and Code of Conduct above.*
  
  Yes
- We’re so grateful you’re interested in being part of this special event. If your application is accepted, we’ll send you a confirmation email with payment details. Your vendor space will officially be reserved once payment is received.
  
  Your contribution helps cover essential costs like permits, venue rental, and community outreach support through Vibes & Smiles — including providing vital resources to low-income families.
  
  Please note: Vendor fees are non-refundable unless the event is canceled by organizers.
  
  Thank you for helping us create a meaningful, fun, and impactful day. We can’t wait to vibe with you! 🌟
- Signature*
  
  Clear
- Date*
  
  MonthDayYear
  Date
- Should be Empty:

Pacific Savagez AGT's 15th Anniversary x Jordan T Concert – Vendor Sign-Up