Application for the Sept 28th INDOOR Alchemy of Gathering

The INDOOR Alchemy of Gathering -

Exhibitor Registration for Sept 28th, 2024

Name

First NameLast Name

Business Name

Phone Number

Email Address

example@example.com

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Description of product/service being displayed or offered

Social Media Links

Facebook

Social Media Links

Instagram

Website

Event Info & Table Selection

The indoor Alchemy of Gathering event will be held at the Native Sons Hall located at 360 Cliffe Ave in Courtenay, BC.

Table and two chairs will be provided. Tables will be assigned and a map will be emailed out two weeks before the event. Healers, readers, practitioners, etc. will be mostly setup downstairs in the Lodge room where it will be quieter. There are 5 spaces for healers/practitioners upstairs in the Grand Hall for those that don't mind working with the live music performances happening throughout the event. All other artisans and vendors will be set up in the Grand Hall on the main floor.

Exhibitors must provide their own table coverings and display. Table cloths to the floor please. There are limited spots for electricity, please inquire if needed.

Set up will begin at 8:45am. Exhibitors must be on site by 10am. Please be ready for 10:30am when the doors open to the public. The event goes 10:30am until 6pm. NO EARLY TAKE DOWN please.

There will be Wellness Workshops happening downstairs next to the Lodge room starting at 11am. Table fee is $85 in exchange for facilitating a 45 mins workshop. If interested, contact Jenna Walker at jennacba@gmail.com.

There will be food trucks on site for the event, live musicians playing gentle sound healing music, and different interactive stations for attendees to participate in. There will be a $5 charge at the door for 12 yrs & up. $1 from every entry will be donated to the Wachiay Friendship Centre.

There will be a raffle for attendees to enter and win a copy of my new book 'A Guide to the Collective Awakening: Advice, Tools & Art Projects' with which this event is inspired. If you would like to include something small from your business, that would be great! Maybe even a gift card or samples. I will collect raffle items on the Saturday morning during set up.

Applications will be under review once received to determine applicants fit with the wellness/spirituality event and availability in each category. Decisions will be given within one week of receiving this application.

Once accepted, FULL payment is required to sercure your spot at the Alchemy of Gathering event. Options will be given with acceptance email.

Payment options:

Etransfer to jennacba@gmail.com

Or if requested, a payable invoice viq Square for a $3.75 processing fee

Refunds:

If, for any reason, you need to cancel, a full refund will be provided up until Sept 1st, 2024. Then, up until Sept 20th, 2024, half of the vendor fee will be refunded, if the spot can be filled.

Table Options

FULL - $125 - Exhibitor/Artisan fee for 8ft table in the Grand Hall (main floor)FULL - $100 Healer/Reader/Practitioner fee for 6ft table in the Grand Hall (main floor)$100 Exhibitor/Artisan fee for 6ft table in the Grand Hall (main floor)FULL - $100 Healer/Reader/Practitioner fee for 6ft table in the Lodge room (downstairs)FULL - $85 Wellness Workshop Facilitator & Healer/Reader/Practitioner fee for 6ft table

Important Event Information

Event begins at 10:30am on Saturday, September 28th, 2024, and ends at 6pm. Booth setup begins at 8:45am on the Saturday. Booths must be set up no later than 10:30am when doors open to the public. Exhibitors are responsible for setup and tear down of their displays.

Vendors insurance is NOT required, but highly recommended. Personally, I use DUUO online.

Once acceptance email is received, FULL payment is required to sercure spot in the Alchemy of Gathering. A link to payment options will be in the acceptance email.

Payment by Debit, Credit Card or Cash