Application for the INDOOR Alchemy of Gathering

The INDOOR Alchemy of Gathering -

Exhibitor Registration for 2025 Events

Name

First NameLast Name

Business Name

Phone Number

Email Address

example@example.com

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Description of product/service being displayed or offered

Social Media Links

Facebook

Social Media Links

Instagram

Website

Event Info & Table Selection

The indoor Alchemy of Gathering event will be held at the Native Sons Hall located at 360 Cliffe Ave in Courtenay, BC.

There will be 3 INDOOR events this year:

Saturday, April 12th

Saturday, June 7th

Saturday, Sept 20th

Table and two chairs will be provided. Tables will be assigned and a map will be emailed out one week before the event. Healers, readers, practitioners, etc. will be mostly setup downstairs in the Lodge room where it will be quieter. There are 7 spaces for healers/practitioners upstairs in the Grand Hall for those that don't mind working with the live music performances happening throughout the event. All other artisans and vendors will be set up in the Grand Hall on the main floor.

Exhibitors must provide their own table coverings and display items. Table cloths to the floor please. There are limited spots for electricity, please inquire if needed.

Set up will begin at 8:45am. Exhibitors must be on site by 10am or they forfeit their spot/fee. Please be ready for 10:30am when the doors open to the public. The event goes 10:30am until 6pm. NO EARLY TAKE DOWN please.

There will be Wellness Workshops happening downstairs next to the Lodge room starting at 11am. And, 4 different local musicians will be playing in the Grand Hall from 11am till 6pm.

There will be food trucks on site for the event, live musicians playing gentle sound healing music, and different interactive stations for attendees to participate in. There will be a $5 charge at the door for 12 yrs & up. $1 from every entry will be donated to the Wachiay Friendship Centre.

There will be a raffle for attendees to enter and win a copy of my book 'A Guide to the Collective Awakening: Advice, Tools & Art Projects' with which this event is inspired. If you would like to include something small from your business, that would be great! Maybe even a gift card or samples. Raffle items will be collected on the Saturday morning during set up.

Applications will be under review once received to determine applicants fit with the metaphysical/wellness event and availability in each category. Decisions will be given within one week of receiving this application.

Once accepted, FULL payment (three months before date of event) is required to sercure your spot at the Alchemy of Gathering event. Ex. - April 12th event, fee due Jan 12th. For June 7th event, fee due March 7th. For Sept 20th event, fee due June 20th.

Payment options:

Etransfer to jennacba@gmail.com

Or if requested, a payable invoice viq Square for a $3.75 processing fee

Refunds:

If, for any reason, you need to cancel, a full refund will be provided up until a month before event, minus a $50 admin fee. If it is within a month of event, half of the exhibitor fee will be refunded, if the spot can be filled.

Select the dates you will attend:

Table Options

$175 - Exhibitor/Artisan fee for 8ft table in the Grand Hall (main floor)$150 Exhibitor/Artisan fee for 6ft table in the Grand Hall (main floor)$150 Healer/Reader/Practitioner fee for 6ft table in the Lodge room (downstairs)$135 Wellness Workshop Facilitator & Healer/Reader/Practitioner fee for 6ft table - APRIL, JUNE & SEPT - SPOTS FULL$50 - Non Profit Organizations

Do you require power? (Limited spaces)

YES

Important Event Information

Events begins at 10:30am and ends at 6pm. Booth setup begins at 8:45am on the Saturday. Booths must be set up no later than 10:30am when doors open to the public. Exhibitors are responsible for setup and tear down of their displays.

Exhibitor's insurance is NOT required, but highly recommended. Personally, I use DUUO online.

Once acceptance email is received, FULL payment is required (three months before event date) to sercure spot in the Alchemy of Gathering. A link to payment options will be in the acceptance email.

Payment by Debit, Credit Card or Cash