Food Vendor Form

Event Information

Thank you for your interest in our event.

This event is a family friendly trade show, for a nonprofit hobby club. This event serves as a fundraiser for our organization and vendor fair for hobbyists.

100-250 people usually pay to attend this event.
+ ~45 people such as staff members, vendors, speakers and volunteers working during the event.

In March, ~265 people purchased admission tickets to the event we held on 3/18/2023.
-We also had approximately 40 staff members working the event, and we had 15 aquatic vendors purchase tables.

October 2023 Trade Show had ~150 attendees.

The address of our venue is 8001 Centre Park Dr. Austin TX

Volunteers will be on site to help with logistics and direction of people.

Food Vendor Requirements:

All State and Local Regulations will be followed, including Health Department Regulations.

Vehicle Insurance, Current Drivers License, Current Vehicle Registration, Fire extinguisher with current inspection, and any applicable State and local Food License will need to be provided beforehand and kept on hand during the event.

Vendors are not allowed to bring pets.
Alcoholic Beverages are not allowed, but non-alcoholic options are very encouraged!

GAAS typically does not offer any kind of beverages or water, besides a water fountain on site. Event Attendees and Vendors usually get thirsty!

Generators are recommended.
Canopies, Tents, Tarps, Umbrellas, Tables and Booths must be sucurely tied down to prevent tipping or shifting during event hours.

Each Vendor is responsible for keeping their site clean and leaving their site clean.

An attendant must remain in your booth or truck at all times during open event hours.

Please be forthcoming in your on-site needs, space needs, electricity needs and anything else so we can best process your application.

Event is rain or shine.

Payment exchange is determined on a case-by-case basis based on the individual needs of the vendor and our orginazation.

We are optimally looking for our attendees to pay for their own food to cover vendor costs.

We are only looking to select 1-2 trucks for this event.

Electricity not garaunteed and may* be an extra charge.
Regular extension cords may be used in standard outlets.
Generators preferred.

Vendor Company Name*

Vendor Contact Name*

First NameLast Name

Vendor Phone Number*

Area CodePhone Number

Vendor E-mail*

Vendor Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

City/County your vehicle or trailer resides in:

Size of vehicle, trailer or tent: *

Do you accept various payment methods, such as cash, credit cards, or digital payment options?

. What is the average price range for your menu items?

What type of cuisine or food do you specialize in?*

Menu items or link to menu

What type of cuisine or food do you specialize in, and what are your signature dishes? Do you offer any unique or exclusive menu items that would be a highlight at our event?

Can you accommodate special dietary requirements, such as vegetarian, vegan, or gluten-free options?

Please list any electric or water needs, or any on-site needs so we can best process your application:

Do you have a generator?

Does your business require a minimum cost be paid to set up and serve at this event?

YesNoOther

Payment for Coupons to provide meals for Event Volunteers:

In the past, we have always purchased event volunteers, special guests, speakers, staff members and officers meals for the event, including sometimes paying the food vendors money in exchange for the ablilty to give staff members a coupon to help cover their meal at the food truck.

We typically buy meals for 10-20 people.
Our organization will have a max budget of funds we can pay for the coupons. Our budget is typically $100-$400.

We want to help you, drive customers to your business, and pay for their meals!

GAAS can offer to do the printing and distributing of the coupons.

Your business may set your own stipulations to best profit you.

Would your business be interested in selling us coupons to provide event staff meals?

YesNoOther

We Want To Promote You!

Please Enter Social media handles, hashtags, and any relevant social media or networking information we can use to advertise.

Enter Details Below:

Do you plan to use social media, email marketing, or other advertising channels to promote your presence at the event?

Business Website:

How do you intend to engage with visitors and potential customers at your booth?

How do you plan to set up your booth to attract event attendees and buyers?

2023 Food Vendor Form