2026 Vendor Information
Application Fee: The application fee is $25.
Pricing: ***Pricing covers all four days of the festival, professional tent space with side walls, a single 110v plug, 2 admission credentials and two parking passes good for all four days.***
| Paid by date |
By Dec. 31 |
Jan.1 - Feb.14 |
Feb.15 - Mar.15 |
| 10 x 10 |
$500 |
$600 |
$700 |
| 10 x 20 |
$800 |
$900 |
$1,000 |
| 10 x 30 |
$1,100 |
$1200 |
$1300 |
| 20 x 20 |
$1400 |
$1500 |
$1600 |
- $500 for the first 10' x 10' space, and $300 for any additional 10' x 10' space.
- Corner booth fee of $100 per 10’ x 10’ corner booth (if available)
- For use of the un-tented space adjacent to the booth, there is there is a fee of $100 for 100 sq.ft. Availability is not guaranteed and must be requested in advance.
- Tables and chairs may be rented in advance. Rental fee of $50 per 1 table and 2 chairs.
- Please note that after December 31, 2025 booth fees increase by $100 and an additional $100 on February 15, 2026 should there still be spaces available.
- Prices include participation for all four days of the Mayfest Festival.
- Booths include a tent with side walls staked in the grass with no flooring.
- Vendors may utilize boutique trailers within the market, with prior approval. Pricing is subject to the booth space needed to hold the trailer.
- In-park trailer parking fee of $150, if provided. Vendors may be asked to bring the trailer earlier if approved. Trailers may not be moved until festival move-out. Any exposed trailer hitch on festival grounds must be covered.
- There will be a 110v outlet provided for each booth. Vendor must bring their own extension cords. No outside generators are allowed. Additional electrical must be requested. All electrical usage must be approved by our electrician. Any vendor attempting to overload the 110v outlet will be given the choice of paying onsite rates for additional electric or being escorted out of the festival. No refunds will be given.
- Vendors are required to provide their own lighting within the booth space.
- Application processing fees are $25.
- All fees are non-refundable.
More Art and Gift Market Details:
- Mayfest is a four day OUTDOOR festival.
- Vendors must supply their own lighting inside the booth.
- Mayfest does not provide: walkboards, electric cords, hay or flag roping.
- Booth placements are not guaranteed and site maps will not be provided ahead of the festival.
- Any vendor who offers sampling of foods or beverages at their booth must get advance written approval from the Mayfest and are required to be compliant with all health regulations and to obtain all applicable health permits.
- Vendors will sufficiently staff booth space during all festival hours.
- Mayfest operates as a cashless festival accepting debit/credit payments only. Vendors are allowed to accept cash for purchases, Mayfest will not provide a change bank.
- Mayfest encourages art and gift vendors to obtain their own insurance.
- Please contact Mayfest for hotel options at a discounted rate for vendors.
Texas Sales and Use Permits
- Mayfest requires each vendor to have an active Texas Sales & Use Tax Permit.
- Vendors must provide proof of a Texas Sales and Use Tax Permit to be considered as a participant.
- Vendors must supply a copy of this permit by March 15 for Mayfest files and also keep a copy on site during the event.
- Additional information: https://comptroller.texas.gov/taxes/sales//
Timeline:
- Deposit must be paid in full within 15 days of executed agreement. Remaining fees must be paid no later than January 15. Fees increase based on the dates above.
- Distribution of samples must be approved by Mayfest by March 1st. (a separate form will be made available)
- Once agreements are signed and invoices are received, checks may be made payable to:
- Mayfest, Inc.
6115 Camp Bowie, Suite 280
Fort Worth, Texas 76116
- Credit card payments will available by request with a 3.5% processing fee.
Booth Check-In will be by appointment only.
Appointment windows:
- Monday, April 27, 2026: 12:00 pm - 5:00 pm
- Tuesday, April 28, 2026: 8:00 am - 5:00 pm
- Wednesday, April 29, 2026: 8:00 am - 5:00 pm
All booths must be checked-in by 5pm Wednesday (the day BEFORE opening day). Move-in / set-up of the booths may continue until 12pm on Thursday/Opening day.
Parking:
- A maximum of two (2) vendor parking passes will be available to vendors for parking in a dedicated off-site lot outside of the Trinity Park grounds of Mayfest.
- A limited number of additional vendor parking passes are available for $50 each
- The vendor parking passes will also allow vehicle access to the market area before opening each day for re-stocking purposes.
- Vehicles must be off Trinity Park grounds 90 minutes prior to opening each day.
- Vendors will not be allowed to stay within the Mayfest Festival grounds or in the parking lots utilized by Mayfest during the hours when the Mayfest Festival is not open to the general public except for purposes of setting up and taking down.
Admission Credentials:
Gate admission credentials will be in your Vendor Packets. Each Market Vendor will be issued two Vendor Badges. Each Vendor must have a Festival issued credential for entrance to the festival. It is the sole responsibility of the Vendor to schedule and assign credentials to workers. No one will be admitted without a Gate ticket or credential. Vendors will not be allowed to pass credentials through the gate. If observed engaging in this practice, a full price admission ticket must be purchased at that time. Repeated violations may lead to the forfeiture of Vendor space. Vendors have the option of trading Vendor badges for daily passes, 1 Vendor Badge = 4 Day Passes prior to the Festival opening. A Day Pass is good for a single admission through the gate. A limited number of additional Vendor Badges may be purchased for $20 prior to the festival.
Move-Out
- Move-out shall begin after all festival patrons have departed on Sunday night and security provides approval to begin. This usually occurs by 8pm. Art & Gift Market vendors may move out on Sunday until 11pm. Load out must be completed by Sunday at 11pm.
Please contact us with additional questions at hello@trinitycollab.org or (817) 332-1055.