Request to adjust candidature period 

  • Request to adjust candidature period 

    to be used for a request changes to your Course Candidature: break of studies/suspension of candidature/discontinuation of course/extension of candidature

  • Before you complete this form we advise you to:

    1. Get advice by talking with your Course Advisor or a member of the Student Services team to understand what discontinuing means for you and your course progression. If you are an international student or on a student visa there may be additional implications. 
    2. Understand the financial and academic implications of your request. Check the Academic Calendar to make sure you’re aware of the important dates and deadlines associated not only with your course but also your units of study (as their census dates may vary). Depending on when you complete this form, you may face academic and/or financial penalties. It is important for you to make any necessary changes to your study as early as possible. If you’re receiving government payments you also need to tell the Australian Government about any changes to your study.
    3. Consider which request is right for you. It may be that requesting a break (Leave of Absence or Suspension/Extension of Studies) will be enough. We suggest that if you are unsure about your decision it would be best to request a break in your studies rather than simply discontinue. 
    4. Check whether you have any outstanding activities such as Library loans, financial payments etc and process these as soon as possible.

  • You can use this form to make 3 different types of request:

    • Break from Study/Leave of Absence: A Leave of Absence (LOA) is a period of non-enrolment where the student has the intention to return to their studies at the end of the authorised period. When applying for a LOA, it is the student's responsibility to ensure that they have enough time to complete the course of study before its time limit is reached. The LOA is counted towards the maximum time required to complete the course. It does not allow for additional time to complete the course.
      • For example, if a student takes one-year of LOA and the award is to be completed within a maximum of five years, the five-year limit does not change. The student will have one-year of LOA and four-years to undertake the required units of study to complete their course.
      • CCSC & EDU: For more information, please refer to the LOA policy on the College website.
      • Requests for Bible and Theology or Undergraduate Chaplaincy students are approved by the Australian University of Theology. Please check their Coursework Course Enrolment Policy on the AUT website.
      • Supporting documentation
        • AUT: Supporting documentation is required for a 6 month period of leave application
        • CCSC & EDU: Supporting documentation is required for a 12 month period of leave application

     

    • Suspension of Candidature : A Suspension of Candidature may be the preferred option for students who are intending to complete to complete their course of study but are unable to continue their studies for a period. At the end of the approval period, the time limitation for the award will be reinstated i.e., the clock restarts.
      • CCSC: For more information, please refer to the Suspension/Extension of Candidature policy on the College website.
      • Requests for Bible and Theology and Undergraduate Chaplaincy students are approved by the Australian University of Theology. Please check their Coursework Course Enrolment Policy on the AUT website.
      • Students should submit their Suspension of Candidature application before the start of a semester. Retrospective application is not allowed and the period of the leave cannot be backdated.
      • Supporting documentation
        • AUT: Supporting documentation is required for a 6 month period of leave application
        • CCSC & EDU: Supporting documentation is required for a 12 month period of leave application
      • Approved Suspensions of Candidature automatically extend the Candidature period. 

     

    • Discontinuation of Studies: This is a request to withdraw entirely from your current studies; to discontinue your course. If you want to continue your studies at a later time, you would need to submit a new application to the College. 
      • If you have not already done so, completion of this form will also be treated as a request to withdraw from any units you are currently enrolled in. Please be aware that after Census date, fee charges and academic penalities will apply. Check the Academic Calendar for more details. 
      • Requests for Bible and Theology and Undergraduate Chaplaincy students are processed by the Australian University of Theology. Please check their Coursework Course Enrolment Policy on the AUT website. 
      • Note that this request, if approved, will trigger a withdrawal from any currently enrolled units.

     

    • Extension of Candidature: Where a suspension of candidature has not been previously requested, and a student’s remaining candidature period is insufficient to complete the course, a student may request an Extension of Candidature. An extension of Candidature may be granted for up to 12 months.
      • Supporting documentation
        • AUT: Supporting documentation is required for a 6 month period of leave application
        • CCSC & EDU: Supporting documentation is required for a 12 month period of leave application 

  • Your Details

  • Date of Birth*
     - -

  • Course Details

  • Faculty Area*

  • Request

  • Request Type:*
  • Have you been approved of a Leave of Absence or Suspension of Candidature before? If yes, please provide the dates of your approval in the box below.

  • Rows
  • Rows
  • Rows
  • Extension of Candiature Request: How many semesters would you like to add to your existing Candiature?*
  • Suspension of Candiature Request: How many semesters do you plan to suspend (ie NOT study)?
  • Rows

  • Personal Statement and Documentation

  • You need to upload a personal statement explaining why you are asking for a Leave of Absence, Suspension, or Extension of Candidature.

    Your request needs to show that your circumstances are beyond your control and are affecting your ability to continue or make progress in your studies.

    In your personal statement, please explain:

    • what has happened
    • when it started, or when it is expected to happen
    • how it has affected, or will affect, your study
    • why you are unable to continue as planned

    We prefer all students to provide supporting documentation with their request. If your request means you will be away from your candidature for more than six months, supporting documentation is compulsory.

    Supporting documents help us understand your situation. For example:

    • if the reason is medical, you should provide a letter or certificate from a doctor, psychologist, counsellor, or other health professional that explains how your circumstances affect your capacity to study
    • if the reason is work-related, you should provide a letter from your employer that outlines the significant changes to your workload, work location, or role, and confirms that these changes are compulsory
    • if the reason is personal, family, or caring responsibilities, you should provide relevant documentation that helps explain the impact on your ability to study

    The information you provide in this section is confidential. Data collected through this form may also be used to improve services and support for students.

     

  • Browse Files
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  • Declaration and signature

  • Date*
     - -

  • After your submission you will recieve a confirmation email with your submission number. Please keep a copy of this for your records. 

     

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