International Travel Checklist for Faculty-Led and Other International Travel

International Travel Checklist

for Other International Travel
All international travel must receive pre-approval by the Office of International Affairs (OIA) and the Office of the Provost. To avoid delays, other international travel requests should be made at least sixty (60) business days in advance of the planned departure date. The international travel checklist for other individual/business related international travel is a guide to properly submit required documents for other international travel approval.

Travelers must submit a Single PDF Document to the OIA but submitting the checklist here that includeseach component listed below. Upon approval from OIA, the single PDF must be uploaded as a Pre-Approval Travel packet in ChromeRiver for appropriate routing and final approval by the Office of the Provost. Decisions regarding final approval of international travel will be determined and communicated by the Office of the Provost.

**Student travelers must follow a different set of protocols that can be found in section Education Abroad. **
Other International Travel -Individual/Business Related International Travel Single pdf document

Once you have completed and collected the necessary documents as noted in the checklist below, combine them into a single pdf document. Upload the single pdf to this JotForm as designated by OIA to begin the Approval from process of your travel. OIA will review the completed packet that includes all required information listed below. Upon review, OIA informs the traveler of approvals or denials (if necessary, correction requests are sent to the traveler).Upon approval from OIA, the same single PDF must be uploaded as a Pre-Approval Travel packet in ChromeRiver for appropriate routing and final approval by the Office of the Provost.
Justification Letter from traveler addressed to the Provost outlining the request for travel including travel dates and funding source
Sample Flight and Lodging cost information
Faculty Notice of Absence Form or Notice of Leave Form
OANDA Currency Converted (full costs) if estimates are in foreign currency
International Travel Registry Form
Insurance Roster (Receipt of payment due after the Office of the Provost approves travel)
Presentation or Research Invitation/Acceptance Letter (in English)
Copy of passport and/or required U.S. re-entry documents
Conference or meeting overview page
Copy of required Visa for entry to foreign country
Meeting-at-a-glance agenda
Safety Assessment (travel.state.gov) - Level 3 Do Not Travel Copy of required visa for entry to foreign country (if necessary)
Registration page including the cost of attendance
Adult Graduate Student (see Section VI-Other Policies of Education Abroad Policy approved 9/27/2019) should also include:Student Travel Activity Waiver (if traveler is an adult graduate student)Student Conduct PledgeScholarship Form if receiving Institutional Aid (if applicable)
Reminder

International Travel Checklist Cycle
1. Upon receipt of a Presentation Acceptance/Invitation Letter - Traveler should discuss and share the travel proposal with their immediate supervisor (e.g. Chair) and second-level supervisor (e.g. Dean).
2. Traveler should complete the packet to the Office of International Affairs' Travel Registry.
3. OIA reviews the completed packet that includes all required information listed on the Other International Travel Checklist as a single PDF.
4. OIA informs the traveler of approvals or denials (if necessary, correction requests are sent to the traveler).
5. Upon approval from OIA, the single PDF must be uploaded as a Pre-Approval Travel packet in ChromeRiver for appropriate routing and final approval by the Office of the Provost.
6. The traveler may book travel arrangements.
7. Upon travel completion, the traveler uploads their actual expense report into Chrome River.
8. The traveler is reimbursed.
- Book Travel Arrangements and other expenditures only upon final approval from the Office of the Provost.
- Consider submitting travel packets earlier than 60 days (about 2 months), if registration, preferred airfare, and lodging rates may increase or are required.
Please upload single pdf document *

Cancelof
Attestation Statement

This is my acknowledgment that I have reviewed the provided information and documents and have had approval from the immediate supervisor (EG Chair) and second level supervisor (EG Dean). I understand that, submitting an incomplete pdf in this JotForm may delay my travel approval.
Traveler Signature*

Powered by Jotform SignClear
Should be Empty:

International Travel Checklist

Other International Travel -Individual/Business Related International Travel Single pdf document

Attestation Statement