October 2023 CCCN Expo at the Spotted Whale Vendor & Sponsor Application

CCCN Expo at The Spotted Whale
Vendor/Sponsor Application

This year, The Spotted Whale vendor area is hosted by Central Coast Childbirth Network, INC (CCCN), a local 501(c)3 nonprofit. The purpose of this vendor area and expo are to connect community members and providers to share information, provide education, engage in advocacy for evidence-based birth & wellness options, and have fun shopping!

Fill out this application to host a Vendor Booth or Sponsor our event. The information you provide may be used on our website and event forms as noted. THANK YOU!
Applicant Info

Complete required sections and any blanks are assumed intentional.
Primary contact's Name (Private)*

First NameLast Name
Primary contact's e-mail (Private)*
example@example.com
Primary contact's number (Private)*
Please enter a valid phone number.
Can texts be recieved at this number?*

YesNo
Business Name (or Vendor's name -Public)
ex: Irish Hills Midwifery Center
Website (Public)
Brief Description (Public)
Ex. Hi we are Alesandra and Mazie, co-owners of the Irish Hills Midwifery Center in SLO. Our Mission: to provide SLO County families with a tranquil birthing space with informed birth and wellness plans. We are looking to meet new families and to share our teqniques with the community. At the EXPO, you can also purchase our post-partum tea kits, and healing creams. We will also be giving discount codes for our upcoming "Birth Basics" workshops for all expo attendees.
Photo (Public)

Accepted file formats: GIF, JPG and PNG
Cancelof
Social Pages

May be used for promoting online and any blanks are assumed intentional.
Instagram
Other

CHOOSE Vendor, Sponsor, or Donor specifics below: *

GOLD Vendor Product Image

GOLD Vendor

$250.00

BLUE Vendor Product Image

BLUE Vendor

$200.00

Booth Split Product Image

Booth Split* Only available with GOLD Vendor

$50.00 Add 1 additional Vendor to your Booth! Complete Booth Split Info below
Item subtotal:$0.00

Food, Beverage, Snack Vendor Product Image

Food, Beverage, Snack Vendor

$150.00 Must complete Consumables section below! Please select setup option below:

Non-Booth Vendor Product Image

Non-Booth Vendor

$100.00 As a Non-Booth Vendor you may include special flyers, materials, or promotional items in swag bags. You will be listed on digital flyers and may have a small display with other Non-Booth Vendors. *Not eligible for discounts

CCCN Expo at The Spotted Whale Sponsor Product Image

CCCN Expo at The Spotted Whale Sponsor

$600.00 Sponsors will have a Vendor space and be highlighted on a social media post as an event Sponsor. Additionally, sponsors are featured on digital flyers, The Spotted Whale website, Central Coast Childbirth Network (CCCN) Website, and may include flyers or marketing items in swag bags *Not eligible for discounts *Non-Profit discount code available.

Givaway Basket Donor Product Image

Givaway Basket DonorSelect from options to give items in-kind. The highest value selected is your publically highlighted level.

$ Free

Donor Level	Item
Small Donor - Donate 1 or more items, with total value not to exceed $50
Medium Donor - Donate 1 or more items, with total value not to exceed $150.
Large Donor - Donate 1 or more items, with total value over $200, not to exceed $300.

Enter coupon

Total

$0.00

APPLICATION NOTE
Applicants accepted through September 30, 2023 or until spaces are filled. CCCN Membership does NOT guarantee acceptance. Prior participation in The Spotted Whale events as a Vendor does NOT guarantee acceptance. A vendor waitlist will be formed after space is full. Waitlist notifications will begin on October 1, 2023, based on availability. We reserve the right to refuse any application. Vendor Space preferences will be accommodate as space allows for indoors and outdoors, as seen fit by CCCN and The Spotted Whale. We reserve the right to change any aspect of this event to comply with ordinances in an abundance of caution.

**Consumables: Food, Beverage or Snack ONLY Vendors must answer**
All needs from the EXPO host must be communicated in advance. You will produce all items for sale, supplies ordinarily accompanying item (napkins, straw, spoon etc.), clean up or garbage receptacles, and will charge the customers your customary prices. You cannot compete with the Madonna Inn Restaurant, you are to provide light food and snack options. You are required to ensure all health and safety precautions for your space and in preparing of your food, beverages or snack. ****Please enter the general type of food, beverage or snack you will be selling (include note if items are to be prepared on or off site, or prepackaged)+ comments for needs, and include any questions we can answer.

**Split Booth: MUST FILL OUT IF SPLITTING**
Splitting a booth is fun and cost-saving. This is eligible to increase vendor representation at the expo with limited space. The main applicant is responsible to uphold all expectations of this application and ensure that the person(s) they share space with are also representing the expectations. We reserve the right to approve all vendors, including vendors you would like to split the booth with. One payment will be accepted with this application and any requests to split costs is left up to the applicant to resolve with those splitting the booth- we cannot accept multiple payments. If the split space person is not allowed to participate for some reason, additional solutions will be provided by CCCN. ***Please type in your name here showing you have reviewed this note:
The first business/individual/organization I, the primary applicant would like to (and have confirmed with) split a booth with is Name Email Phone Number Website Social Media 1 Social Media 2
The second business/individual/organization I, the primary applicant would like to (and have confirmed with) split a booth with is Name Email Phone Number Website
Social Media 1 Social Media 2
Enter brief Bio
If 2 splits can include buth in this box but use label "1st Split:" and "2nd Split:"
1st Split Booth Vendor photo (public)

Cancelof
2nd Split Booth Vendor photo (public)

Cancelof

Vendor Booth Space Specifics
"Booth Space" includes:
- Table, chairs and marketing options as specified above, based on your selection
- Most booth spaces will be best suited with you in front of your booth
- Retail booths will be setup with space behind the table, as available
Not guaranteed:
- Corners, electrical outlets, wifi or specific locations in the expo
Each vendor booth is responsible for:
- Checking in and setting up on time
- Any personal accommodations needed and decor such as table cloths, backdrops, desired shelving to display items, vendor-specific promotional materials to display, etc.
- Your setup cannot be outside the length of your 8' table.
- Providing all giveaway items, fulfilling volunteer obligations, bringing items materials or goods as agreed upon, and any other arrangements made with the expo host.

Non-Boothed Supporting Business
You are responsible to produce your own materials during Vendor Check-in Friday, October 20, 2023. All items that need to be picked up after The Spotted Whale must be picked up on Saturday October 21, 2023 between 4-9 pm.

You must be a booth vendor to sell or sample items or products the day of, we will not be offering samplings of your products.

Swag Bags - Any materials designated for swag bags must be delivered to Vendor Check In on Friday October 20, 2023 between 2-4pm.

Swag Bags
Ideas for materials/items for swag bags- Coupons, Discounts, Promotional flyers, Save-the-dates for upcoming classes/workshops, your business branded pens or products (items with your sticker on them is fine).

If you are putting unbranded items in such as packs of earplugs or stickers for kids--Let us know. If unbranded items are provided you can also include a second small descriptive item like a business card or small paper saying chapstick provided by Business ZYX.

We will do our best to highlight all businesses with items for the handout bags and/or on thank yous for those who contribute to them.

Swag Bag Plans:
It is our intent to have Swag Bags for the first 150 shoppers.

Giveaway Donor
To encourage public attendance and to give back to the community, while promoting this event we would like to give 2-4 FREE Giveaway gift baskets. We are asking for item(s) or certificate(s) for the baskets as outlined in the Application above. Items must be NEW, and received timely so we can assemble baskets, photograph and promote. If your item is perishable, or a digital item/certificate please send us an email with info. All gifts are considered "in-kind", as we are not selling or raffling the items. The item or certificate does not have to be business or brand specific. Additional giveaway items can be a box of diapers and wipes, a grocery gift card, or meal gift card. THANK YOU FOR YOUR SUPPORT!

Vendor Info, Material and Topic Responsibility
Vendors are responsible for all content and representations in booths including information and offerings. The EXPO host reserves the ultimate right to dissalow specific information, topics or materials at the event. All information, materials and topics must be representative of the applicant. Please contact us for clarifications or recommendations.

Vendor Cancellation and Refund Policy
In the event that a vendor cancels or splitting booth vendor, fees will be refunded in FULL if canceled BEFORE October 1, 2023. A cancellation request received between October 2nd - October 15th will receive a 50% refund. No refunds will be honored after October 16th, 2023. This is a rain or shine event and will only be canceled if the facility or city/governments disallows the event due to health or safety concerns. In the event of an unforeseen circumstance, such as this, CCCN and Spotted Whale will follow up directly with Vendors to determine any refunds that may be available. Refunds due to unforeseen circumstances are not guaranteed. All applicant items selected and paid for are nonrefundable due to late or missing items/materials after the cancellation cutoffs listed above. If a Vendor fails to comply with the event Hosts policies or expectations, they will immediately be asked to comply or leave the event without a refund. All refund requests or questions should be sent to Alexandra@centralcoastcn.org

I agree, I will not hold CCCN or The Spotted Whale, responsible for any personal injury, damages, thefts or shortages.*

Yes
I have read and understand the conditions, terms, policies and expectations provided. By agreeing, I confirm I will abide by all requirements set forth. ANY vendor found in violation of this agreement may be asked to leave and be prevented from participating in future events. CCCN and The Spotted Whale reserves the right to remove any vendor or buyer considered disruptive or operating in an unsafe manner.*

Yes! I have read all of this application and am so excited to participate!!No. Please contact me as I need clarification or recommendations on conditions, policies, terms or expectations.
Comments/Questions:
If you have additional questions or comments, let us know here.
Please sign here. Let's get this application completed!*

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Additional Volunteer Opportunities- I can or have someone on my team who can help

Assemble, photograph and/or pick giveaway basket winnersPhotograph the eventVolunteer during setup, event, or closing of event

Payment Methods

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Last Name

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