September 8, 9 and 10 Friday - 12 noon to 10:00 pm, Saturday – 10:00 am to 10:00 pm

Sunday – 10:00 am to 2:00 pm Page 1/3

Note: A current business license and liability insurance are mandatory.Please see Page 2 for additional information.

 

Attention: Electricity is not included in the cost of the booth. You must bring your own generator.

 

NOTE: After August 15, there will be an additional $50.00 late fee. Refund: Last date for cancelation refund is August 15, 2023.

Payment in full must accompany this application make check payable to Roswell Hispano Chamber of Commerce. Please mail to P.O. Box 8059, Roswell, New Mexico 88202. Call or text me at I have read & agree withall the rules specified on Vendor Application and Information sheets.

Piñata Festival Chaves County Courthouse Lawn September 8, 9 and 10, 2023 Friday 12 noon -10 pm, Saturday 10 am -10 pm Sunday 10:00 am – 2:00 pm

Food Truck/Booth - 10’x25’ space $300.00 + $50.00.00 REFUNDABLE CLEANING DEPOSIT. Cleaning deposit to be paid separately. Please make sure your food truck/food booth meet all fire safety/health.

Retail booth – 10’x10’ $200.00 per space for profit + $50.00 REFUNDABLE CLEANING DEPOSIT. Cleaning deposit to be paid separately.

Display/information booth - 10’x10’ $150.00 Plus $50.00 deposit per space for non-profit display or information. Cleaning deposit to be paid separately.

NOTE: After August 15th there will be an additional $50 late fee

All vendorsare responsible for their ownelectricity/power source.Fees do not include any

MANDATORY:The City of Roswell requiresendorsto have a City of Roswell business license. Please include a copy of your current license with this contract. The cityoffers atemporary business license, contact the cityor email n.bejarano@roswell nm.gov for information. Deadline August 15at noon. City officials are authorized to close any Vendorbooth not able to provide a copy of their Roswell business licenseIf you lack any permits and they close you down, you will not be entitled to a refund.

MANDATORY:Vendormust have liability insurance. Two options are available Vendorustprovide RoswellHispano Chamber of Commercewith a certificate of liability insurance. Roswell Hispano Chamber of Commercemust be listed as a certificate holder AND additional insuredVendorswith display booths, food booths, or selling

general merchandise must carry $1,000,000 liability coverage. Vendors with rides, inflatable bouncers, or other physical activities must hold $2,000,000 liability coverage. Certificates not listing Roswell Hispano Chamber of Commerce as ADDITIONAL INSURED are not valid.

2. displayed. If you lack any permits, health, fire department, City of Roswell andthey close you down, you will not be entitled to a refund.There will also be NO cooking with grease producing equipment under tents. This will bestrictlyenforced.

If you are serving food and/or drinks, it is your responsibility to make sure allthe healthpermits are obtained, observed and

The Festival Booth Committee will measure, grid, number and assign spacesin conformity with its own plan.

4. A minimum of 40 pounds weight per tent/canopy leg is required, event organizers recommend more weight per leg, NO tent spikes, are allowed.

5. Vehicles will not be allowed to drive on the grounds during set up and tear down.

6. Vendor check-in, Friday, September 8, 2023, at 8:00 am. Please check-in at the information booth.

7. All booths should be operational by 12:00 noon on Friday, September 8, 2023.

8. Breakdown MUST BE completed by 3:00 p.m. on Sunday, September 10. Vendors MUST CHECK OUT at the Information tent before leaving to qualify for cleaning deposit refund.

9. Because of ongoing Festival entertainment - music, loudspeakers, or any other forms of sound equipment will not be permitted.

10. The Festival Committee will provide continuous trash picking and collection; however, you must maintain the immediate area of your booth so that it will be free of trash and safety hazards. All trash must be bagged at the end of the festival.

thth 11. During Festival hours, NO parking is allowed on 4 and 5 streets. We must keep a fire zone, in case of emergency.

12. Safety regulations will be checked and monitored by the City of Roswell, Chaves County, and state of New Mexico.

13. Each food booth using electricity or open flames must have an ABC rated fire extinguisher accessible.

14. Firearms, knives, or other hazardous items cannot be sold or displayed on the Courthouse Lawn grounds. Absolutely no gang or drug related paraphernalia will be displayed or sold. The Festival Committee reserves the right to restrict these items and close your booth for such activities. Merchandise that infringes on the copyright or intellectual properties of other people or corporations will not be permitted.

15. This is a family-friendly event. If a Vendor is selling items that are vulgar or inappropriate in any way, the Festival Committee reserves the right to shut the booth down and vendor fees WILL NOT be refunded.

16. There will be no refunds on booth space after August 15, 2023.

17. Booth spaces will be assigned by the Festival Committee. WE WILL NOT MOVE VENDORS ONCE ASSIGNED.

18. This is an all-weather event. No refunds will be given due to bad weather conditions. (August 15, 2023).

19. DO NOT take sandbags that you did not bring with you, including those that are being used for additional purposes.

20. Safety is always a concern. SAFETY FIRST and HAVE FUN

The Roswell Hispano Chamber of Commerce, will make all reasonable efforts to maintain security throughout the festival, they will not accept responsibility for any lost or damaged property.