Promotion Request Form
This form is to request promotional support from the Office of Advancement & Community Engagement (ACE). Please keep in mind that our schedules may be impacted-- for the best possible service, submit your request no later than 2 weeks in advance. After you fill out this order request, we will contact you to go over details and availability before scheduling. For any inquiries, please contact us at SWCace@swccd.edu.
Have you worked with us before?
*
Yes
No
Have you gotten approval from your Dean/Director?
*
Yes
No
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Contact Information
Department
*
If applicable, include Program Name.
Your Name
*
First Name
Last Name
Your Email
*
example@swccd.edu
Phone Number
*
Please enter a valid phone number.
Preferred contact method
*
Email
Phone
Other
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Request Details
Project Name
*
Overview
*
Please include a summary of the project and any questions you have.
Type of Requested Work
*
Graphic Design
Mascot
External News Coverage (ex. newspaper, tv, etc.)
News Center Story (ex. https://bit.ly/3XXVshv)
Photography
Events
Videography
Webpage Design
Other
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Graphic Design
Publication/Artwork Information
Artwork Details
Tell us what you'd like designed (i.e. ad, invitation, flyer, etc.).
Artwork Size
Full Portrait - 8.5in x 11in
Full Landscape - 11in x 8.5in
Half Portrait- 5.25in x 8.25in - 2 per page
Half Landscape - 8.25in x 5.25in - 2 per page
Facebook Cover Photo - 851px x 315px
Business Card Size - 3.5in x 2in
Newspaper Ad
Instagram/Facebook Post
Marquee
Other
Will this be printed professionally?
Yes
No
Printing Company:
Is a bleed necessary?
Yes
No
Bleed Measurement
File Format(s) Needed
PNG
JPEG
PDF
Email Format (< 200 KB)
Color Format
Full Color
Black & White (Grayscale)
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Mascot
Do you have someone to wear the mascot?
Yes
No
Please state who:
ex. John Doe, title - jdoe@swccd.edu
Pick Up Date
Return Date
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External News Coverage
Why is this event/program newsworthy?
How will this event/program engage students and community members, or increase enrollment?
Tell us about the visual elements that are happening (i.e. students graduating, students doing a science experiment, students dancing, etc).
Yes
No
Please mark all that apply.
Flag Raising
Groundbreaking Ceremony
Performance
Ribbon-cutting
Other
Is someone available to do media interviews?
Yes
No
Please list them.
ex. John Doe, title - jdoe@swccd.edu
Is your spokesperson fluent in Spanish?
Yes
No
Preferred format for interviews:
Phone
Zoom
In-Person
Other
Who is being highlighted/profiled?
What are three things that could be included in the story?
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News Center Story
Why is this event/program newsworthy?
Make sure the head of your department/program knows that you are making this request and has signed off on it.
Interviewee Contact
First Name
Last Name
Email
example@swccd.edu
Phone Number
Please enter a valid phone number.
Preferred contact method
Email
Phone
Other
Once the story is written, who will give final approval?
ex. John Doe, title - jdoe@swccd.edu
If the story would benefit from taking photographs when would be a good time for that opportunity?
Who is your target audience?
Alumni
Community members
Current Students
Donors
Faculty and Staff
Parents
Prospective students
Other
What larger purpose would you like the story to serve?
Awareness
Enrollment
Fundraising
Publicity
Recognition
Other
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Photography
What photography style are you requesting?
Event
Landscape/Architectural
Portrait/Headshot
Promotional
Other
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Videography
What videography style are you requesting?
Event
General Communication (dean's message, greetings, etc.)
Instructional/Training
Promotional
Storytelling (highlighting achievements)
Vlog
Other
Who is your target audience?
Alumni
Community members
Current Students
Donors
Faculty and Staff
Parents
Prospective students
Other
Where will the finished video appear?
Classroom
Social Media
Theatre Screen
Webpage
Youtube
Other
What is the important message you want to convey to your audience?
Do you have an example(s) of a video(s) that you would like to replicate?
ex. Title of Video - https://www.example.com/example
Would the video contain interviews with individual(s)?
Yes
No
Please list them and their level of expertise.
ex. John Doe, title - jdoe@swccd.edu
Does your department have the resource for captioning the video?
Yes
No
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Event Details
Where will this request take place?
On Campus
Off Campus
Event Location
Venue Name
Campus/Street Address
Building Number/City
State / Province
Room Number/Zip Code
Date
-
Month
-
Day
Year
Date
Start Time
Hour Minutes
AM
PM
AM/PM Option
End Time
Hour Minutes
AM
PM
AM/PM Option
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Request Deadline
Due Date
*
-
Month
-
Day
Year
We need a minimum of 2 weeks notice.
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