Before you begin completing the event form, please note the following required items you will need to submit the form for approval.
PLEASE NOTE: All events must be approved, not just submitted, seven (7) days in advance. Event forms are only reviewed by the Office of Fraternity & Sorority Life during regular business hours (M-F 8 am-5 pm). Please keep this in mind as it might increase the lead time needed for your form's approval. Events with alcohol or a high guest count (100+ people) require an in-person meeting with the FSL Office before the event. Any approval is dependent upon the completion of that meeting. If your event will require a meeting, you will be alerted in your approval email.
Form Requirements
- Detailed event information including a timeline of the event, the purpose of the event and the names & numbers of event monitors. (One monitor per fifty (50) attendees is required.)
- When you receive your approval email, you must review any follow-up information required (guest list, contracts, forms, etc.)
- Ritual/initiation events must be registered and approved. You do not need to include details about your ritual but you must include start and end times, location(s) being used, and an advisor contact that will be on-site.
- If any details of your event change following submission of this form or approval of this form, it is your responsibility to alert the Office of Fraternity & Sorority Life prior to the event.
If you have any questions or concerns about completing the form, please contact the Office of Fraternity & Sorority Life at 505-277-4706. Technical errors, uncertainty about how to complete this form or incomplete forms will not be an excuse for late event approval. Regardless of what the event is, if it is not approved within the timeline outlined above it will be denied - no exceptions!
Tabling and Dine-to-Donate events do not require an event form, however, please notify your FSL advisor of those events.
Per UNM Risk Management Policy, chapters will only be allowed to host four (4) social events per semester. The Officer of Fraternity & Sorority Life will determine if an event is considered a social event.
The Office of Fraternity & Sorority Life reserves the right to request additional information and to impose additional event requirements for any event.