• Annual Return Form - Producer

  • Personal Details

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  • Licence

  • If you wish to add new enterprises to your licence for the 2025 operational year, please complete the following questions. The Organic Trust Office will provide you with details of the procedure to be followed in order to have an additional enterprise approved for 2025.

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  • All abattoirs used for the slaughter of animals subsequently sold as 'organic' MUST be inspected by the organic certification body — where a producer-specific abattoir is shared by a number of organic operators, payment for the inspection of the abattoir may be shared between all users. Please contact the Organic Trust office regarding the specific fee payable for shared facilities. Please ensure that the appropriate fee is included with this annual return documentation.


    Producers using the services of a producer-specific abattoir must have an abattoir contract agreement signed by all parties available for audit. They must ensure that all slaughtering, butchering & processing activities which take place at such a facility are recorded in the producer-specific abattoir record book.

     

  • Enterprises and General Practices

  • Produce

  • Operation

  • Schemes

  • Water Management

  • Cereal Produce

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  • Livestock Management

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  • Please ensure that documentary evidence is available for audit in relation to any veterinary inputs proposed for use in 2024 (e.g. letter from veterinary surgeon substantiating necessity for use; prescription signed by veterinary surgeon; up-to-date Animal Health Plan for the farm etc — please note that Animal Health Plan must be renewed every five years and an updated Animal Health Plan submitted to the Organic Trust on the expiry of each 5 year period)

    The Animal Health Plan can be downloaded directly from the Organic Trust website or from the link here.

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  • A derogation MUST be sought in advance for ALL mutilations including disbudding, dehorning, castration and tail docking irrespective of the age of the animal/s. A derogation for Restricted Veterinary Practices Form is enclosed and a further copy is enclosed in the Appendix (forms) at the back of the 2024 Record Book.


    The full rules relating to mutilations are outlined on the derogation for Restricted Veterinary Practices form which must be fully adhered to.


    It is suggested that each farmer estimates all their mutilation requirements for 2024; then include these on a derogation for Restricted Veterinary Practices form and submit the form for approval with their annual return documentation. If a need arises later in 2023 for approval for a mutilation not included on this form, the applicant can make application for a second 2024 derogation. Please note that under EU Regulation 2018/848 which commences on 01.01.2024, all restricted veterinary practices must be approved by DAFM — further detail regards same in the covering letter.


    Each applicant must ensure that the full details relating to mutilations are included in the appropriate section of the record book and evidence must be retained for audit of the anaesthetic used. Use of anaesthetic can ONLY be waived for tail docking/castration of lambs & goats under 8 days of age by means of a rubber ring provided that a veterinary surgeon has signed and stamped the relevant section on page 1 of the derogation for Restricted Veterinary Practises form. An approved derogation must be received by the operator prior to the mutilation being carried out.

     

  • Any required derogation form(s) that accompany your application, can be downloaded directly from our Organic Trust website from the corresponding links below.

    Derogation Form - Seed

    Derogation Form - Restricted Veterinary Practices / Mutilations

    Derogation Form - Purchase Non Organic Animals (10%-20%)

    Derogation Form - Purchase Non Organic Animals (40%)

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  • Crop Production Plan 2025

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  • Sales

  • Please note that completion of this section is compulsory for all operators with full organic status. Please supply details of all products sold into the organic market in 2024 on the table below. Please note that the information supplied is confidential to the organic certification system. Alternatively you can upload an Excel Sheet containing your organic sales for 2024 below.

     

    MEMBERS ARE REQUIRED TO SUPPLY FIGURES FOR THE 2024 CALENDAR YEAR PERIOD (JANUARY TO DECEMBER 2024). OTHER FINANCIAL YEAR-ENDS, I.E. MID YEAR ETC REGRETFULLY CANNOT BE ACCOMMODATED OWING TO AUDIT DIFFICULTIES. IF NIL SALES OF SYMBOL (ORGANIC) PRODUCTS, PLEASE SPECIFY 'NIL'

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  • Supporting Documents

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  • Declaration

  • I/we certify that to the best of my/our knowledge, the information given in this Annual Return Form is accurate and complete, and that such information will form the basis of the contract between me/us and the Organic Trust CLG.

     

    Undertaking

    I/we confirm that I/we agree to carry out our operations in accordance with the requirements of the prevailing organic regulations, and I/we agree to submit the said operations to inspections and spot checks by officials of the Department of Agriculture, Food & The Marine, DEFRA (NICA for Nothern Ireland), INAB, UKAS, EU Commission and the Organic Trust CLG. 

  • Data Protection

  • The Organic Trust will process your personal data in alignment with current data protection legislation and in accordance with the requirements of your contract with the Organic Trust. Further details can be found on our website: www.organictrust.ie/privacy and www.dataprotection.ie

     

    Your rights under data protection legislation include: the right to be informed if, how and why your personal data is being processed; the right to access and get a copy of your personal data; the right to have your personal data corrected or supplemented if it is inaccurate or incomplete; the right to have your personal data deleted or erased; the right to limit or restrict how your personal data are used; the right to data portability; the right to object to the processing of your data and the right not to be subject to automated decisions without human involvement, where it would significantly affect you.

     

    If you have any data privacy queries or concerns, please contact the Organic Trust or email dataprotection@organictrust.ie and we will be happy to assist you.

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  • Payment

  • By choosing 'Pay Now' you will be directed to the next page to fill out your credit card information. Ensure you have the correct details and credit card ready to complete the payment. If you are uncertain, please choose 'Pay Later' and submit your application.

  • By choosing 'Pay Later,' an invoice will be generated for you, which can be paid via bank transfer or cheque. You can send the payment to the Organic Trust office via post. We encourage you to pay as soon as possible to avoid delays in processing your application. Thank you, the Organic Trust Team.

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  • Final Submission

  • Important: By clicking Sign and Submit, you are submitting your full application, please ensure and validate that you have provided the correct information and supporting documents that accompany your application to avoid any possible delays in processing your application.

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