OVERVIEW
The the fifth annual Art Jam will be held in beautiful Matthews Park, located at 25 Ivy Street, between MoJo's Pizza and Huddle House on Hwy 65.This one-day, free community festival will feature live performances, hands-on art projects for children and adults, interactive exhibits, and much more!
This event is a partnership between the Greenbrier Area Arts Council, City of Greenbrier, Community Services, Inc., and the Greenbrier Chamber of Commerce. Proceeds from the event will benefit the Greenbrier Area Arts Council scholarship fund.
WHO IS ELEGIBLE
Art Jam is open to artists, crafters, and merchandise vendors. Direct sales, multi-level marketing companies and solicitation for services are strictly prohibited. (Exceptions may be made for sponsors whose product/services compliment the event.)
REGISTRATION PROCESS
Please be sure to enter your name and contact information properly and accurately. The way you enter it into this form is the way it will appear throughout Art Jam (e.g., on booth identification labels, in articles, online, etc.) Information entered in all CAPS or all lowercase is NOT preferred unless it is part of your brand. Please enter all information EXACTLY as you would like it to appear if it were to appear in print or online.
Artists and vendors MUST complete this form, agree to all Terms and Conditions, and submit their payment for the booth fee at the end of this form to reserve their space. You will receive a confirmation message and welcome email when payment is made.
IMPORTANT DATES
Registration Opens: February 1, 2025
Registration Deadline: April 10, 2025 at midnight
Vendor Set Up: April 26, 7:00-9:30 AM
Event Hours: April 26, 10:00 AM - 4:00 PM
BOOTH INFORMATION
Booth size: 10' X 10'
Fee: $100.00/booth
To purchase multiple booths, please indicate quantity on the Application Form. The cost will be $100 for each booth space requested. For example, 2 booths will cost $200.
Locations of booths will be determined by the Art Jam Coordinators at their sole discretion. Participants may not request preferred locations or placement. No electricity or water hookups are available. Set up times and check in details will be emailed to all vendors approximately one week prior to the event.
Please be aware that all booths are located within a city park and there is limited shade. A sturdy tent with side walls is advised. Participants must be prepared to secure their tents to concrete or grass. Sandbags or tent weights are required. The use of stakes may not be permitted. A minimum of 40 lbs of weight will be required. Tents will be inspected to ensure that they are properly secured during set up in an effort to prevent injuries and property damage.
Early breakdowns will NOT be permitted, unless due to severe weather issues. A weather plan will be communicated to participants in a timely manner, if needed. If you cannot remain at the event for the duration, please do not apply.
Individuals requesting ADA accommodation must make the request on their application below. We will make every effort to accommodate reasonable requests. If you have questions about any accommodation, please contact the Art Jam Coordinators before you apply.
EVENT POLICIES
Vendors must present a full booth, utilizing all wall space throughout the duration of the festival. All products and artwork must be in good taste and mindful of the show's intent and community's standards. No political signs, slogans, campaign logos, etc. may be displayed. This is not a venue to campaign for any political office, candidate, or issue. Art Jam is a family-oriented event. Profanity, obscenity, or objectionable material will be removed.
Vendors must provide and be responsible for their own tents, equipment, display racks, tables, chairs, etc. Displays must be strong enough to withstand winds, rain and crowds. No vehicles of any kind (trailers included) shall be allowed on the grass or used as booth display. Due to limited staffing and liability, Art Jam volunteers and City of Greenbrier Employees cannot assist in the set-up and breakdown of artists' displays.
Vendors must be physically present during the entire show and the booth staffed at all times. Show time is 10 AM - 4 PM. Vendors are expected to have their tents open ready for business by 10 AM and to remain for the duration. NO EARLY BREAKDOWNS.
All vendors are responsible for collecting Arkansas Sales Tax of 6.5% on all sales during the festival and must fulfill reporting requirements for the Arkansas Department of Finance and Administration. Forms will be provided and collected at the festival.
"Sale" signs are prohibited from being displayed.
Applicants are responsible for keeping Art Jam Coordinators advised of accurate mailing addresses, phone numbers, and email addresses.
All participants grant Art Jam the right to use submitted images, and any photos/videos taken at the festival that may include your image, likeness, and/or work for publicity purposes as a condition of being accepted as an exhibitor.
Smoking, vaping, dipping, drug use, and the consumption of alcohol, illegal drugs and tobacco in ANY FORM is strictly prohibited on park property by City Ordinance and will be strictly enforced.
Any artist or vendor that engages in inappropriate, aggressive, non-compliant, or illegal behavior to a patron, staff member or volunteer, or who violates the rules or policy of Art Jam or Matthews Park may be expelled or banned from Art Jam and future events.
Vendors that do not show up will not be invited to future events organized the the Greenbrier Area Arts Council. Failure to be open for the entire show will have the same result. NO REFUNDS will be given. Booth fees will ONLY be refunded if the spot is able to be filled by another artist OR in the event that Art Jam is cancelled due to government mandate (such as COVID 19). Under no other circumstance will booth fees be refunded, including weather.