PSI Cash Drawer Policy and Acknowledgement

PSI Cash Drawer Policy and Acknowledgement

The below policy must be signed after the employee verifies the cash drawer with the initial $200.00 change is provided to employee and reads opening and closing responsibility listed below. If you do leave the practice, you must notify the practice so that $200.00 is returned and confirmed. Failure to return may result in investigation.
- Closing the Cash Drawer/ End of Day Cash Policy
  At the end of each shift, employees are required to print a closing report and place the printed report with the cash collected in the cash bag. The cash bag must then be dropped in the safe.
  
  Step 1 - Enter Cash Drawer Contents
  
  In EPIC, open Cash Drawer. The beginning Balance should be $200.00
  Separate cash into 100's, 50's, 20's, 10's, 5's 1's.
  Count the total of cash and coinage of each value and enter into respective boxes
  The "Other" box is dedicated to credit card and check paymentsIn the source, enter "2" for check or "3" for credit cards, and enter the total amounts for the day.
  To obtain a credit card total for the day, open the clover by tapping all four corners of the screen on the machine. Passcode: 1495Select closeout and print “server totals” for the day
  
  Step 2 - Match Drawer Contents to Posted Payments
  
  This will list all payments posted for the day. Click the "Select All" button to match all posted payments to drawer contexts.
  
  Step 3 - Record Closing Information
  
  This lists if there is a difference in payments to drawer contents. The difference SHOULD say $200.00. If there is a positive value, it means payment was not posted. A negative value indicates a payment was posted, however, the funds were not collected.
  In this case, have a second member of the front desk staff count the contents of the drawer to check for any miscounts.
  If, after the second check the drawer is not balanced, escalate to the Finance Team for further instructions.
  To print the closing report, click save, then close the drawer.
  The "Net Cash Total" listed on the printout will show the amount of cash needing to be turned into the envelope.
Please be advised that repeated or serious violations may result in a formal write-up or further disciplinary action.

We appreciate your attention to this matter and your cooperation in upholding PSI’s standards for financial accountability.

Change:

If change is needed for your larger denomination bills, such as $20s, $50s, and $100s - you may submit a ticket via the Cash Drawer Change Bag Request Form. A change bag will be delivered to your location within 5 business days.
- Sacramento: Change bags are delivered to the Front Desk Supervisor's office.
- Elk Grove: Change bags are delivered to the on-site manager's office.
- Folsom: Change bags are delivered to the front desk. Please check in with the designated front desk staff for your cash exchange.
- Rocklin: Change bags are delivered to the front desk. Please check in with the designated front desk staff for your cash exchange.
- Vacaville: Change bags are delivered to the front desk. Please check in with the designated front desk staff for your cash exchange.
For any other questions or concerns, please check in with the Front Desk Supervisor.
I certify that I have read and understood the policy stated above. I agree to comply with its terms and conditions. I acknowledge that I have verified the initial cash drawer amount of $200.00 and confirm that it is correct. I understand that I am responsible for returning the full $200.00 cash drawer upon extended leave, resignation, or termination of employment.*
Employee Name*

First NameLast Name
Date*

MonthDayYear
Date
Notes
Should be Empty: