Bancroft PTO: Expense Tracking
This form is intended to track purchases that have been promised for a service/product, to be paid directly by the PTO. Purchases that have already been paid for by an individual and need to be reimbursed should use the PTO Reimbursement Form.
Volunteer/PTO Board Member (Purchaser) Name
*
First Name
Last Name
Email
*
example@example.com
Expense Description
*
Total Cost
*
Please include tax, shipping, and any other fees associated with the purchase.
Budget Line Item
Please Select
I'm not sure which budget line item this should be deducted from.
Cultural Arts: All School
Cultural Arts: Teacher Stipend
Cultural Arts: Kindergarten
Cultural Arts: 1st Grade
Cultural Arts: 2nd Grade
Cultural Arts: 3rd Grade
Cultural Arts: 4th Grade
Cultural Arts: 5th Grade
Field Trips: Kindergarten
Field Trips: 1st Grade
Field Trips: 2nd Grade
Field Trips: 3rd Grade
Field Trips: 4th Grade
Field Trips: 5th Grade
Program Funding: 5th Grade Moving Up Ceremony & Party
Program Funding: 5th Grade Yearbook/Shirts
Program Funding: Community Read Along
Program Funding: Garden Club
Program Funding: Kindergarten Orientation & Play Dates
Program Funding: Learning Labs
Program Funding: Math Bug
Program Funding: Outdoor Education
Program Funding: School Play
Program Funding: Science Fair
Program Funding: Student Council
Program Funding: Student Directory
Program Funding: Other
Social Event: Fun Run & Ice Cream Social
Social Event: Heritage Night
Social Event: Variety Show
Social Event: Wine Tasting
Staff Expenses: Spring Water
Staff Expenses: Breakfast: First Day of School
Staff Expenses: Luncheon: Winter
Staff Expenses: Luncheon: Last Day of School
Staff Expenses: Staff Appreciation Week - Gifts
Staff Expenses: Staff Appreciation Week - Luncheon
Staff Expenses: Hospitality Gifts
Staff Expenses: Teacher Snacks
Student Expenses: Classroom Supplies
Student Expenses: Playground Equipment (x2 year)
Community Donations: Backpack Drive
Community Donations: Families in Need
Community Donations: Parent to Parent
Administrative: Bank Fees & Interest
Administrative: Insurance
Administrative: Online Portals (SUG, Brevo, Quicken)
Administrative: Tax & Legal Filings
Administrative: Website & Graphics
Administrative: Other (Gifts)
File Upload
Browse Files
Drag and drop files here
Choose a file
Attach quote(s) or invoice(s) related to the purchase here.
Cancel
of
Submit
Should be Empty: