Cassiopeia Weddings Preferred Vendors @ The Hilltop | October 15th

We are so EXCITED you are interested in becoming a vendor at our Cassiopeia Weddings Preferred Vendors @ The Hilltop event!

EVENT DATE: October 15, 2023

OPEN TIME: 11AM - 4PM

SETUP TIME: 9AM - 10:45AM

LOCATION: The Hilltop Venue | Odessa, MO

Cassiopeia Weddings Preferred Vendors @ The Hilltop is a day for brides- and grooms-to-be to sip and solve their plan for unrivaled beauty on their special day!

All kinds of vendors related to pre-, day-of, and post-wedding are accepted. We will be featuring several giveaways as well as swag bags for the first 30 attendees. Please note at the end of the form if you would like to contribute to either.

This event is outdoors, besides an exteremely limited quantity of indoor spots reserved for perishable vendors such as bakers, and electricity will not be available for outdoor booths. We suggest bringing your own silent generator if your business requires power. 

Although white canopies are not required, we are strongly recommending and encouraging white canopies to preserve the aesthetic of the wedding ambiance.

If you would like to be a sponsor, please use the following link: https://form.jotform.com/232077312610142

All paid fees are non-refundable

10x10 Booth - $125

Indoor Table (Perishables ONLY) - $145

Marketing Opportunity Add-On - $75

"Day of" information will be sent via email approximately ONE week prior to the event. 

If you have any questions about this event and/or this process - please contact us at eventplanning.taylorjezik@gmail.com.

Thank you!

The Fine Print

It is our number goal to provide our customers with a variety of unique products from our vendors. With that being said, we will limit the amount of "like/similar" vendors at our events. 

ONLY ONE REPRESENTATIVE FROM MLM COMPANIES / INDIVIDUAL CONSULTANTS ALLOWED
*If you are one of these, please contact us at eventplanning.taylorjezik@gmail.com BEFORE submitting your vendor form

BOOTH DETAILS

• All booth sizes are 10'x10'. Vendors are encouraged to bring their own tent. Wind can be a factor at the events, so please make sure to bring stakes/weights/etc to ensure your tent is secured into the ground for the entire event. Taylor Jezik Event Planning & Breathe - The Wellness Society are not liable for any lost, damaged, or stolen property, products, etc.
• Vendors are responsible for their own set up and tear down of the booths. No tables, chairs, or fixtures will be provided by Taylor Jezik Event Planning.
  
  • Vendors MUST arrive before 11:00AM the day of the event or they will forfeit their booth space. 
  • Booth must be torn down immediately after the event ends at 4:00PM and must be completed by 5:00PM. Any vendor that leaves prior to 4PM on the day of the event will be fined a $50 early departure fee unless approved by a TJ Events team member beforehand.
    
• You are responsible for removing any trash from your area before leaving. We do not have the staff to remove trash. The Hilltop asks that we do not use their dumpster on site for larger items. If you have a larger item and do not have access to get rid of it, please see a TJ Events team member.
• Electricity is NOT available for any booth location. All booths are located outdoors.
• WiFi will not be available either so please come prepared with alternative options.

PAYMENTS/REFUNDS

• All payments are NON REFUNDABLE.
• No refunds will be issued to vendors who forfeit their spot.
• If you have an issue and are unable to fulfill your agreement, please contact us immediately. Vendors that "no show" without any notice will be fined a $25 fee and will be permitted from participating in any future events. 
  
• If an event is cancelled, vendors will ONLY be able to use their booth payment as a credit towards a future event date.
• If an event is postponed, the vendor's original payment will go towards the rescheduled date/time.
  
  TJ Events promises to give as reasonable as possible amount of notice ahead of time if there are any cancellations or date/time changes

WEATHER

• This event will go on in rain, shine, cold or heat, unless there is a national weather advisory or TJ Events makes the decision to postpone. Be prepared for any type of weather.
• Taylor Jezik Event Planning does not take responsibility for damaged goods due to weather. Vendors are responsible for securing and protecting their products.

INCOME TAX REPORTING

• Vendors are responsible for collecting and remitting any local and/or State of Missouri sales tax. You must comply with the Missouri State Sales Tax law and provide Taylor Jezik Event Planning with a proof of sales tax number at the time of form submission.
• Taylor Jezik Event Planning will provide each vendor with an event sales tax form at each event that each vendor will be responsible for submitting to the state of Missouri.

COVID POLICY

• It is our goal to keep all vendors and customers as safe and healthy as possible at our events. Please help us in doing so by abiding by the following guidelines:
  • If you have any COVID symptoms... DO NOT COME TO THE EVENT! While we cannot refund your booth fee for last minute illnesses, there will be no penalities for abandoned booths if you contact a TJ Events team in advance to inform us.
  • Please bring disinfectant wipes to wipe down payment stations and frequently touched areas in your booth.
  • While there is currently no mask mandate in Jackson County for outdoor events so we will not be requiring masks but ask all guests and vendors to try and social distance as best as possible.