THEREFORE, THE PARTIES AGREE TO THE FOLLOWING:
TERMS
1. THE RENTER agrees to pay the rental fee indicated in the rental agreement to PVCC for the use of the premises for purposes noted.
2. Event cancellations must be made in writing to PVCC Rental Coordinator. If THE RENTER cancels this agreement more than thirty (30) days prior to the event date, THE RENTER will receive a full refund of fees paid. Cancellations made thirty (30) days or less prior to the event date will receive a refund of their damage deposit but NO refund of the Rental Fee. If for any reason PVCC is unable to honour a booking, all monies paid will be fully refunded to THE RENTER.
3. THE RENTER agrees to pay to PVCC a damage deposit as indicated in Rental Agreement. PVCC will return the damage deposit to THE RENTER within 30 days of the date of the event, or within 30 days of the termination of this rental agreement, minus any applicable deductions.
CONDITION OF PREMISES
4. THE RENTER agrees to clean the premises at the end of the rental period as outlined in the cleaning checklist. If THE RENTER fails to comply, THE RENTER agrees that PVCC may deduct the cost of cleaning from the Damage deposit. Cleaning by PVCC will be charged at a rate of $150.00 per hour.
5. THE RENTER agrees they are responsible for the cost of replacing or repairing any damage done to the property or the facility during their occupation of the premises. The damage deposit will be held until an inspection of the premises is completed by PVCC following the event. THE RENTER’s liability under this clause may not be limited to the damage deposit. Failure to comply with the Rental Agreement Terms and Conditions as well as the cleaning checklist may result in the RENTER forfeiting a portion or ALL of the damage deposit as determined by the PVCC Executives.
6. PVCC shall not be responsible for any loss, damage or injury which may be incurred by any person during the rental period. THE RENTER shall indemnify PVCC against any claim which may arise as a result of the rental, made by any person for loss, damage or injury.
GUESTS
7. THE RENTER assumes full responsibility for the conduct of all people at the hall and will ensure that orderly conduct is maintained both inside and outside the hall.
8.PVCC or its designate reserves the right to refuse entry to the premises or to require the removal from the premises of any person who, in the opinion of a representative of PVCC, is likely to cause damage to the property of PVCC or injury to others.
INSURANCE (only required if Liqour will be served)
9.THE RENTER shall maintain third-party liability insurance against claims for death, personal injury, and property damage on the premises, in an amount not less than $2,000,000. The policy should name PVCC as an additional insured. Policies shall be in a form and with an insurer acceptable to PVCC. The PVCC will not be available until a valid Certificate of Insurance is received.
10.THE RENTER will ensure that all third-party contractors and/or service providers (caterers, inflatables, etc.) also provide proof of coverage to the same requirement as THE RENTER.
LICENSING
11.THE RENTER will ensure compliance with the conditions of their AGLC liquor license or special event license. This license will be posted in the area where alcohol will be dispensed.
OTHER
12.THE RENTER will ensure compliance with all municipal and provincial bylaws. The damage deposit will not be refunded if smoking occurs inside the facility.
13. The PVCC reserves the right to monitor the event or activity to ensure that all Alberta Health Services, Government of Alberta, and City of Edmonton requirements, guidelines, and bylaws are followed.
14.The Rental Agreement, the Certificate of Insurance, and the AGLC Liquor License or Special Event License must all be issued to the same individual.
15. Upon any violation of this agreement by THE RENTER as to the stated purpose of this event, who will be in attendance, or the consumption of alcohol, this agreement will be deemed null and void, and the entire Damage deposit will be forfeited. Further, the event may be cancelled or ordered to cease, at the discretion of PVCC Rental Coordinator or Designate, without refund of the rental fee. If PVCC has Agent Status, that Designate may also be a member of the Edmonton Police Service.