Astronomy Purchase Reimbursement FORM Logo
  • UW PURCHASE REIMBURSEMENT REQUEST

    For UW Faculty, Staff, and Student Employees
  •  - -
  • EXPENSE DETAILS

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  • LIST OF ATTENDEES REQUIRED.

    FOOD APPROVAL FORM REQUIRED

  • If Yes - Over per diem costs must be associated with RS100203 Discretionary Funding. Please ensure the FDM provided includes this resource tag.

  • If No - AST will calculate the reimbursement as per diem only

  • If Yes - Alcohol must be associated with RS100203 Discretionary Funding. Please ensure the FDM provided includes this resource tag.

  • FUNDING

  • If Worktags are unknown, type a budget description (i.e., xx startup) into the comment section. Astronomy fiscal staff will complete fields if needed. 

  • SUPPORTING DOCUMENTATION

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  • IMPORTANT:

    The UW Non-travel Reimbursement Policies including unallowable expenses, and receipt/records requirements can be found here. 

    • Purchase reimbursements must be submitted to the Astronomy Office within 60 days of: the end of the trip (for travel-related expense reimbursements) and the date of the purchase (for non-travel-related expense reimbursements).
    • As of July 1, 2023, AST (College Administrative Support Team) no longer processes reimbursements for receipts incurred more than 90 days before ticket submission. The department requests it within 60 days to allow for processing time between the department and AST. If you are submitting a reimbursement that falls after 60 days but within 90 days, please notify uwastro@uw.edu immediately.
    • Purchase reimbursement requests received after 60 days but within 90 days are not guaranteed but will be prioritized and processed to the best of our ability.
    • Purchase reimbursement requests received after 90 days are ineligible for reimbursement and will not be processed. 
  • Select "Save for Later" to return and complete form another time. 

    Select "Review" to review and sumbit reimbursement request.

    By selecting the "Submit" button, you are acklowledging that you have read and understand the 60/90-day Rule as desribed above, and have read and understand the UW Finance Procurement Policies pertaining to reimbursements.

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