Outstanding balance forms should be filled out and submitted to Council no later than the dates provided by GSMW for the program.
Please select the responsible party for the outstanding balance: Troop or Caregiver
Troop
If you are reporting a troop outstanding balance, please select ‘Troop’, complete the form, and upload signed receipts for product delivered.
- In the event that your troop does not pay the balance, Council may need to involve a collections agency, in which case the volunteer who signed for the receipt of the product will be liable for the balance.
- PLEASE NOTE: This does not preclude responsibility for troop bank signers who are also responsible for managing funds.
Caregiver
If you are reporting a caregiver outstanding balance, please select ‘Caregiver’ and prepare to upload signed product receipts and the caregiver permission form.
- Documentation of three collection attempts is expected by the Troop Leader and/or Product Manager BEFORE submitting the caregiver outstanding balance form. You will be asked to detail those attempts in this form.
- PLEASE NOTE: The troop is not released of the financial liability of this outstanding balance until council has confirmed the required information and documentation have been completed.