Field Trip Request Form-2025

"Explore & Discover" - Hui No'eau Visual Arts Center

Field Trip 2025/ 2026 Request Form

Thank you for your interest in visiting Hui No'eau Visual Arts Center with your field trip group. Please complete the following form. The Hui Programs staff will contact you to finalize the details of your visit.

PUBLIC SCHOOLS & PRE-K: For 2025/ 2026 school year, the Hui has grant funding to cover field trip costs for Hawai‘i DOE public schools or preschool programs. Please inquire about transportation stipends as well. Availability is limited.

PRIVATE SCHOOLS: Field trips are $15 per student to be paid in advance. Payment may be made by credit card, check (made payable to Hui No'eau), or cash.

Once a field trip has been booked, the Hui programs staff will provide liability release waivers that must be signed by each child's parent/guardian prior to the student's participation. Waivers will be collected at the start of the field trip day before any activities have begun. Every child must have a signed waiver in order to participate in the field trip.

Please note that field trips are scheduled at the availability of our studios & teachers and must be approved by Hui programs staff.

Field trips can take a month or more to arrange, so we encourage you to plan ahead to help make your visit a smooth and enjoyable experience.

Mahalo!

For inquiries, completed forms, and reservations, please contact:

Rachel Newbold

Youth Programs & Outreach Coordinator

A: 2841 Baldwin Ave. Makawao, HI 96768

E: rachel@huinoeau.com

P: (808)572-6560 ext. 33

School Information

What type of school are you?

School Name

School Mailing Address

City, State, Zip

Lead Teacher Name

Lead Teacher Phone Number

Format: (000) 000-0000.

Lead Teacher Email Address

example@example.com

Who should be our primary contact for coordinating this field trip?

Name

Relationship to School (ie. Teacher, Administrative Staff, etc)

Phone

Format: (000) 000-0000.

Email

example@example.com

Student information

How many children will be attending?

What grades are the children in?

What is their age range?

Do any members of your group have special needs?

Please let us know how we can best accommodate them.

Note: We require that you bring a minimum of one chaperone for every ten youth. Please note that for the duration of your visit, the chaperones are responsible for the behavior of the students they are accompanying.

How many adult chaperones will be attending?

Please have students divided into two different groups! We like to keep the groups small for a higher quality art experience. Please let us know below if you have any questions, comments, or concerns for this.

Scheduling and Transportation

Scheduling Details: Field trips will run on Wednesdays for DOE and PreK and Tuesdays for Private Schools and PreK. Please arrive by 9am for adequate time to get settled. Instruction begin by 9:30am-11:30am. If you have questions about the timing and schedule please note it below:

Note: In order to best accommodate groups of more than 40-50 children, we will likely request that you attend a field trip over 2 days. Please list multiple date options.

First date & time of choice

Date

Second date & time of choice

Date

Third date & time of choice

Date

Are you planning to have lunch on property? Kindly note: lunch is not provided or supervised. You're welcome to bring your own and enjoy it at our outdoor picnic tables, weather permitting.

Transportation: How will you be arriving? Buses / How many? (estimate) Private Vehicles / How many? (estimate) Other: *please note if you are a DOE school or Preschool we have options for transportation stipends!

Note:

Buses may prefer to use our secondary entrance at 38 Kaluanui Rd, which is the first right driveway off of Kaluanui Rd (when coming down from Baldwin Ave. the road will be the first right after the main entrance).

Chaperones may park in the Hui's main entrance located at 2841 Baldwin Avenue. This entrance and its parking area are convenient for private vehicles.

Please describe any other details we need to know regarding this program.

We look forward to seeing you soon at the Hui!