Ministry & Activity Request Form

Our mission is to make disciples of Jesus Christ for the transformation of the world.

What is the Ministry & Activity Request Form?

This form is the first step to requesting a project, program, or event at Clear Lake United Methodist Church for the purpose of ministry. Completing this form helps us understand the scope of your idea, determine whether it aligns with our mission and available resources, and–if approved–make appropriate preparations with staff, advertising, campus management, etc.

(If you are looking to simply use CLUMC's buildings for an external event, please click here to see our building-use form.)

What projects are approved?

To be approved, all projects, programs, and events should align with our Holy Conversations directive to create pathways to discipleship in our congregation and/or in our community through Clear Lake City Elementary. Our focus is to be a congregation where people can Meet Jesus, Know Jesus, and Share Jesus.

Read More: clearlakemethodist.org/holyconversations
Read More: clearlakemethodist.org/discipleship

What can I expect after I submit this form?

+ First, upon submission, ministry requests are sent for approval by the staff person who is responsible for the activity.

+ Second, ministry requests are sent for approval from the Executive Pastor and/or Directing Staff.

+ Third, once prior approvals are received, information of the program request is sent to Amy Trim, Pastoral Ministry Assistant, for scheduling on the church calendar and all related staff required to prepare for the activity.

+ Events are not scheduled until an approval email is received from Amy Trim, Pastoral Ministry Assistant. You can always follow up with her at amy@clearlakemethodist.org.

+ Staff members involved in various areas (pastors, facilities, technology, childcare, communications, etc.) may follow-up with you individually with specific questions, if needed.

+ Deadline to submit this form is 2 weeks before the event. After the deadline, we cannot guarantee all of our staff and resources can be coordinated in time. You may certainly still submit the form, but some seasons are quite busy and may be too busy to support the program.

+ All events are subject to change due to church needs.

Contact Information
Full Name*

First NameLast Name
Phone*
Email*
Are you the contact for this ministry activity?*

YesNo
Please enter the name and email of the primary contact below.
Full Name of Contact

First NameLast Name
Email of Contact

Project Narrative & Purpose
Tell us the story behind your project proposal. *
What is your passion for the project? How is it unique? How will it make a difference?
What problem or need does this project meet? Who will be served? *
What is the goal of the project? How will Jesus be made visible through this work? *
Goals & Outcomes
What would success look like for your Program/Ministry/Event? *
What outcomes do you hope to achieve?
What metrics will you use to measure your Program/Ministry/Event's success?*
How will you know that your project was effective? What specific quantifiable measurements will you use (as opposed to impressions, opinions, and anecdotal evidence)?
What is the cost from the church budget? What is the cost from other sources? *

Communications Request
Do you want to request promotion through the communications office (weekly newsletter, pre-worship slides, social media, bulletin, etc.)?*

YesNo
Please understand that our communications office will aim to accomplish all promotion requests as best we can, but all requests are prioritized amongst all other requests based on missional alignment and breadth of invitation–meaning targeted communiques are generally a lower priority than whole-church efforts. Different communications media allow for different numbers of announcements.
Please write a few sentences communicating your project/event to the congregation.
Our communications team will use this as a starter and customize it based on the communications medium.
Optional: Photo Upload of Past Events for Publicity

Browse Files
You are welcome to upload photos of previous events we can use. Cancelof

Audio/Video Technology
For events using CLUMC A/V equipment, our church requires a CLUMC-trained A/V technician. For simple events, the leader of the event can opt to have a volunteer trained by CLUMC staff prior to the event. For more technically involved events, CLUMC will require a fee to fairly compensate additional staff hours and will provide a staff A/V technician.

The fee is $30 per hour of the event on weekdays and $50 per hour on weekends with an additional hour of cost to cover the setting up and striking of equipment.
Will You Need Audio/Video Technology?*

YesNo
Type of Request (Select all that apply)*

Audio (Microphones, Music)Connect a Computer to a ScreenVideo or Slideshow (Projector, TV, DVD Player)Special Lighting (Sanctuary or Wesley Center)Other
Additional Comments on Audio/Video Set Up?

Other Options
Is Childcare Needed?*

YesNo
Is The Wesley Center Commercial Kitchen Needed?*

YesNo
Do You Have A Certified Food Handler?*

YesNoI don't think we need one.I don't know.
Additional Comments
Any Additional Information To Share?

Review and Submit
What can I expect after I submit this form?

+ First, upon submission, ministry requests are sent for approval by the staff person who is responsible for the activity.

+ Second, ministry requests are sent for approval from the Executive Pastor and/or Directing Staff.

+ Third, once prior approvals are received, information of the program request is sent to Amy Trim, Pastoral Ministry Assistant, for scheduling on the church calendar and all related staff required to prepare for the activity.

+ Events are not scheduled until an approval email is received from Amy Trim, Pastoral Ministry Assistant. You can always follow up with her at amy@clearlakemethodist.org.

+ Staff members involved in various areas (pastors, facilities, technology, childcare, communications, etc.) may follow-up with you individually with specific questions, if needed.

+ Deadline to submit this form is 2 weeks before the event. After the deadline, we cannot guarantee all of our staff and resources can be coordinated in time. You may certainly still submit the form, but some seasons are quite busy and may be too busy to support the program.

+ All events are subject to change due to church needs.
Press SUMBIT to send your request to the appropriate staff leader and then the CLUMC Directing Team.

Press SAVE to save your work and complete your form later.
Should be Empty:

Contact Information

Ministry Idea at a Glance

Two Possible Alignments

All ministry activities must have a sponsoring staff person who is responsible for the project.

Project Narrative & Purpose

Goals & Outcomes

Communications Request

Facility & Resources Request

Audio/Video Technology

Other Options

Additional Comments

Review and Submit