Application to hire Guild Hall and Ante-Room

Please note that due to the age and nature of the Town Hall physical access to the building may be limited.

Click Here for the Trustees’ Disabled Access Policy.

Scale of Charges and Notes: (All charges include VAT)

For fire and safety purposes capacity in all areas of the first floor of the Town Hall must not exceed 150 people.

Three distinct units of accommodation are available for hire, as follows:-

GUILD HALL

Guild Hall Hire	£23.00 per hour (min 2 hours)
Special DAILY RATE	£145.00 (from 9.00am to 4.00pm)
Access evening prior to hire	£28.00 (6.00pm to 8.00pm)
Weekday evening booking surcharge	£21.00
Weekend evening booking surcharge	£28.00
After midnight booking surcharge	£35.00

GUILD HALL & ANTE ROOM

Guild Hall & Ante Room Hire	£25.00 per hour (min 2 hours)
Special DAILY RATE	£160.00
Access evening prior to hire	£28.00
Weekday evening booking surcharge	£21.00
Weekend evening booking surcharge	£28.00
After midnight booking surcharge	£35.00

ANTE ROOM

Ante Room Hire	£29.00 for 2 hours (min)
thereafter	£11.00 per hour
Weekday evening booking surcharge	£21.00
Weekend evening booking surcharge	£28.00
After midnight booking surcharge	£35.00

GUILD HALL hire includes the following furniture:

150 upholstered chairs

20 tables 2'6" x 2'6" (80cm x 80cm)

18 tables 6'0 x 2'3" (1.8m x 70cm)

ANTE ROOM hire includes a boardroom table and 10 chairs.

Up to 20 additional chairs may be made available, if required, at no extra cost.

A fully equipped KITCHEN is available as follows:-

LIMITED FACILITIES (e.g. coffee morning):-

£15.00 per function

Radiant hobs

Fast dishwashing facility

Manual washing-up facilities

Preperation space

Several power points

Fast water boiler

Large capacity electric kettle

2 milk pans

FULL FACILITIES

£46.00 per function

as for Limited Functions

plus

Hot cupboard

Refrigerator 14 cubic feet (0.40 cubic metres)

Microwave Oven

Oven Range

Hirers should satisfy themselves that the catering facilities are sufficient to provide their proposed menu. Arrangements may be made to view facilities prior to submission of the application. Hirers of crockery and cutlery will be responsible for breakages and losses.

The following CROCKERY and CUTLERY is available:-

LIMITED FUNCTIONS (e.g. coffee morning):-

£15.00 per function

12 doz teacups, saucers, 6”plates

3 doz 9" plates

12 doz teaspoons

Milk jugs, sugar basins

3 large capacity catering teapots

2 insulated jugs

FULL FUNCTIONS

£46.00 per function

10 doz teacups, saucers

10 doz 6" side plates

10 doz sopu plates

10 doz 9" dinner plates

10 doz 5.5" dessert dishes

3 doz 11.5" oval platters

10 doz 7-piece cutlery settings

Condiment settings

Booking Request Form

To assist us please ensure all details are completed in full.

Name of Applicant:*

Please enter name of person responsible for booking and for complying with Hire Conditions.

Name of Organisation (if any):

Please enter name of the Organisation, Club, Society etc. on behalf of which theapplication is made.

Full Address including Postcode:

Telephone Number:*

E-mail :*

Date of Hire:*

DayMonthYear

Hire Time Start - Hire time End:

:HourMinutesAM/PM Option

Until

until :HourMinutesAM/PM Option

Accommodation required*

For fire and safety purposes capacity in all areas of the first floor of the Town Hall must not exceed 150 people

Kitchen facilities required *

Hirers should satisfy themselves that the catering facilities are sufficient to provide their proposed menu. Arrangements may be made to view facilities prior to submission of the application.

Crockery, cutlery required*

Hirers of crockery and cutlery will be responsible for breakages and losses.

Please specify the purpose for which the booking is requested:

Is preparation access required? (on the evening prior to the function)*

PREPARATION ACCESS is available for Guild Hall bookings on the evening prior to the function, at a surcharge of £23.10 from 6.00 p.m. to 8.00 p.m.; subject to availability of Hall.

Is a public address system required?*

The following PUBLIC ADDRESS facilities are available at no extra charge to hirers of the Guild Hall.

Is the application made on behalf of a local charitable organisation? (*see below if "YES")*

Certain local charitable and/or voluntary organisations may qualify for a concession on basic hire charges of up to 25% on basic hire. Parts 13 and 14 should be completed if the applicant considers that the hire may qualify for relief.

* If the answer to the above is "YES", will the proceeds of the function be used wholly for local charitable purposes?

Certain local charitable and/or voluntary organisations may qualify for a concession on basic hire charges of up to 25% on basic hire. Parts 13 and 14 should be completed if the applicant considers that the hire may qualify for relief.

CANCELLATIONS
In the event of cancelled bookings, the Trustees will refund or permit booking charges if they are able to re-let the accommodation; if not, they reserve the right to levy a cancellation fee of 50% of the appropriate hire charge.

CONDITIONS OF HIRE
Applicants are asked, please, to familiarise themselves with the hire conditions.

CIVIL MARRIAGE CEREMONIES AND WEDDING RECEPTIONS
The Town Hall is aslo available for civil marriage ceremonies and receptions. Separate hire rates apply. Please visit our website, call or email for details.

Declaration: I agree to pay the appropriate charge for such hire and to observe and perform all the conditions of hire relating to the Town Hall.*

I Agree

Date

Signature

Application to hire Guild Hall and Ante-Room

Terms and Conditions: