Application to hire Guild Hall and Ante-Room

Application to hire Guild Hall and Ante-Room

FOR CIVIL PARTNERSHIP, MARRIAGE, NAMING AND RENEWAL OF VOWS CEREMONIES AND/OR RECEPTIONS FOLLOWING SUCH CEREMONIES. For enquiries on bookings, access, facilities, etc., please contact The Town Hall Keeper at Berwick Town Hall.
Please note that due to the age and nature of the Town Hall physical access to the building may be limited.

Click Here for the Trustees’ Disabled Access Policy.

Scale of Charges and Notes: (All charges include VAT)

For fire and safety purposes capacity in all areas of the first floor of the Town Hall must not exceed 150 people.

Minimum charge of £360.00 for the first two hours of hire with a charge of £36.00 for each hour thereafter.  Hire charge includes use of all first floor accommodation (with the exception of the Mayor’s Parlour and the Council Chamber) and kitchen, crockery, cutlery and Public Address System.

Room hire accomodation available : GUILD HALL and ANTE ROOM

GUILD HALL hire includes the following furniture:

150 upholstered chairs

20 tables 2'6" x 2'6" (80cm x 80cm)

18 tables 6'0 x 2'3" (1.8m x 70cm)

ANTE ROOM hire includes a boardroom table and 10 chairs.

A fully equipped KITCHEN is available as follows:-

Radiant hobs

Fast dishwashing facility

Manual washing-up facilities

Preperation space

Several power points

Fast water boiler

Large capacity electric kettle

2 milk pans

Hot cupboard

Refrigerator 14 cubic feet (0.40 cubic metres)

Microwave Oven

Oven Range

The following CROCKERY and CUTLERY is available:-

10 doz teacups, saucers

10 doz 6" side plates

10 doz soup plates

10 doz 9" dinner plates

10 doz 5.5" dessert dishes

3 doz 11.5" oval platters

10 doz 7-piece cutlery settings

Condiment sets, milk jugs, sugar bowls

Hirers should satisfy themselves that the catering facilities are sufficient to provide their proposed menu. Arrangements may be made to view facilities prior to submission of the application.  Hirers of crockery and cutlery will be responsible for breakages and losses.
Booking Request Form

To assist us please ensure all details are completed in full.
Applicant Contact Details

If their are two applicants please enter both applicants' details below:
Name of Applicant:*

First NameLast Name
Address of Applicant:*

Street Address

Street Address Line 2

CityCounty

Postcode
Telephone Number of Applicant:*
E-mail Address of Applicant:*
Name of Second Applicant (if applicable):

First NameLast Name
Address of Second Applicant (if applicable):

Street Address

Street Address Line 2

CityCounty

Postcode
Telephone Number of Second Applicant (if applicable):
E-mail Address of Second Applicant (if applicable):
example@example.com
Please enter the Caterer's details below (if any)

The Trustees reserve the right, from time to time, to refuse the use of any caterer.
Name of Caterer

First NameLast Name
Address of Caterer

Street Address

Street Address Line 2

CityCounty

Postcode
Date of Hire:*

DayMonthYear
Please enter start and finish time of intended booking (complete hours only). No booking may extend past 01:00 hrs. of the day following the booking.

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Please specify the purpose for which the booking is requested:*
Hirers of crockery and cutlery will be responsible for breakages and losses.
Is preparation access required? (on the evening prior to the function)*
PREPARATION ACCESS is available for Guild Hall bookings on the evening prior to the function, at a surcharge of £34.00 from 6.00 p.m. to 8.00 p.m.; subject to availability of Hall.
Is a public address system required?*
(see below)
The following PUBLIC ADDRESS facilities are available at no extra charge to hirers of the Guild Hall:-

4 Bass reflex type speakers, wall mounted

1 Fully integrated amplifier

2 Handheld microphones

1 Microphone floor stand

1 Microphone table stand

Ancillaries
Terms and Conditions:
PAYMENT
Payments should please NOT accompany the application. An account will be issued if the booking is accepted and payment should then be made before the function is held.

CANCELLATIONS
In the event of cancelled bookings, the Trustees will refund or permit booking charges if they are able to re-let the accommodation; if not, they reserve the right to levy a cancellation fee of 50% of the appropriate hire charge.

CONDITIONS OF HIRE
Applicants are asked, please, to familiarise themselves with the hire conditions.
Declaration: I agree to pay the appropriate charge for such hire and to observe and perform all the conditions of hire relating to the Town Hall.*

I Agree
Date

DayMonthYear
Date
Signature

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Application to hire Guild Hall and Ante-Room

Applicant Contact Details

Please enter the Caterer's details below (if any)

Terms and Conditions: