Event, Gathering, or Calendar Request Form

EVENT, GATHERING, AND CALENDAR REQUEST FORM
Event or Group Name*
Team/Event Lead (This is probably you)*
Leader Email*
Leader Phone*
Staff Overseer*
Details (summary / key points / purpose)*
Give as much information as possible, to help with promotion, advertising and communicating this event. Please also indicate the preferred contact person.
No Kids Ministry is not neededYes — Kids Ministry is already available during this timeYes — Kids Ministry needs to be provided by LCF for this event
ACCOUNTABLE TEAM MEMBERS

This may not be the person doing the work, but they will be responsible to make sure each item is completed.
Unlocking Building

First NameLast Name
YesNo
Event Setup

First NameLast Name
Cleaning Checklist

First NameLast Name
Event Break Down

First NameLast Name
Lockup Building

First NameLast Name
Additional team members or responsibilities you would like to note:
ABOUT THE ATTENDEES
MaleFemaleCo-Ed
SingleMarriedEither
Age Range
Maximum number (enter 200) for no limit
This include leaders and workers
Name and phone number of person to count the number of attendees
For the purpose of denominational and ministry reporting, an accurate count of the volunteers and attendees is required. Please identify the individual who will be responsible to supply this information after the event.
LOCATION INFORMATION
Location: (Venue, Campus, Room, etc...)*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Yes — only registered group members will be given addressNo — all LCF community can see address
SCHEDULE OF GROUP/EVENT
RecurringOne-Time
If recurring, please describe meeting frequency:
Default for weekly or bi-weekly groups is Wednesday
If recurring, please include any dates this group skip throughout their schedule:
e.g. "This group will not meet on Wednesday, November 21, due to to the Thanksgiving holiday"
Event Start Date

MonthDayYear
Date
Event Ending Date

MonthDayYear
Date
Set Up Begins

Hour Minutes

AM/PM Option
Starting time of event

Hour Minutes

AM/PM Option
Ending time of event

Hour Minutes

AM/PM Option
Estimated time of departure after cleaning and locking up

Hour Minutes

AM/PM Option
FOR EVENTS/GROUPS WITH CURRICULUM ONLY

Skip if not relevant
Curriculum Title
Curriculum Author
Bible Reading / JournalingBookDVDStreamingOther
If requesting new curriculum, what is the cost of start up kit (leader materials)?
Link to purchase and review
YesNo
If yes, when should registration be opened?

MonthDayYear
Date
When should registration be closed?

MonthDayYear
Date
Individual Participation Cost
Do you have any links or forms that should be included? (Please include URL)
e.g., Liability Release Forms, What to bring, study packets, etc...
Advertising

Advertising approval is determined based on time, availability and what will have the greatest impact. Please submit your full preferences, although nothing is guaranteed.
YesNo
Requested Date to Start Advertising

MonthDayYear
Date should be at least 30 days from today
WebsiteSocial(s)TV ScreensMass EmailCalendarVideoPrint Graphics (Table top Signage, Flyers or Handouts)Welcome Center Display (special table or a reserved space at "next steps")
Internally onlyExternally onlyBoth internal and external
If you selected "flyers" above please describe the purpose and details of the flyer
Give full details about what is needed on the flyer, card, ticket or promo print piece. In order for your vision to be realized, it needs to be communicated.
Paste a link to specific files or artwork desired to be used or upload files using the box below:
File Upload

Cancelof
All CampusesCatawbaGastoniaTega Cay
YesNo
Additional Information
Please include any other schedule-related information that was not expressly covered in the above questions
Should be Empty:

EVENT, GATHERING, AND CALENDAR REQUEST FORM

ACCOUNTABLE TEAM MEMBERS

ABOUT THE ATTENDEES

LOCATION INFORMATION

SCHEDULE OF GROUP/EVENT

FOR EVENTS/GROUPS WITH CURRICULUM ONLY

Advertising