Exeter Fall Festival Vendor Agreement

Deadline: Applications must be RECEIVED by Friday September 29th, 2023 at 2:00pm
Date: Saturday, October 14th, 2023

The Exeter Chamber of Commerce takes pleasure in extending an invitation for your participation in our Exeter Fall Festival, which takes place on Saturday, October 14th, 2023.

We will again feature quality entertainment, a parade, arts, crafts, food and children’s activities throughout the day in historic Downtown Exeter and in Exeter City Park. Ceremonies will commence at 10:00 a.m. and will conclude at 3:00 p.m.

Space is limited and applications will be processed on a first-come, first-serve basis. We will not accept multiple artisan vendors with the same craft. People wishing to participate are encouraged to act promptly by returning the attached application.

No reservations will be made over the phone.

Please upload photos at the end of this registration form of what you are selling or offering

Fees

Chamber Member Booth 10X10 Space $150
Non-Chamber Member Booth 10X10 Space $200
Chamber Member Food vendor $200
Non-Chamber Member Food vendor $300
Health Permit Fee (If no Annual Permit) $65
Farmers Market Section $25
Compliance Deposit (returned after) $50
Food Vendors please download and complete. Please return to chamber@exeterchamber.com

Applicants will be contacted for payment after submission

We will send you an invoice via PayPal after your application is received

CRAFT & COMMERCIAL VENDORS – PLEASE ENCLOSE A PHOTO OF ITEMS

FOOD VENDORS (Including Non-Profit Organizations)– PLEASE ENCLOSE A COPY OF YOUR CURRENT TULARE COUNTY PERMIT OR TFF APPLICATION

Organization/Business Name*

First NameLast Name

Contact Person*

First NameLast Name

Phone Number*

Area CodePhone Number

Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Chamber Member

E-mail Address*

Generator:

BBQ Grill:

Size of Grill:

Trailer:

Size of Trailer including Hitch:

Food Booth: (List all food items)

Other types of Vendors:

ArtCraftsGameOther

Please Describe:

Business or Sellers Permit #

VENDOR RULES & REGULATIONS

Vendor Rules & Regulations Release Form

In order to provide the best possible environment for our celebration, please follow these instructions. All spaces will be assigned at random. The Exeter Chamber of Commerce and The City of Exeter reserve the right to refuse any application.

A signed copy of these rules and regulations must be submitted to The Exeter Chamber of Commerce office with the application before September 1st, 2023 by 2:00 p.m. Space assignments and location maps will be e-mailed by October 6, 2023.

1. Compliance Deposit: $50 paid separate from Vendor fee. It will be returned, one week after the day of the event, if the vendor is in compliance with all of the signed rules and regulations. Failure to comply will result in a forfeiture of this deposit.

2. Booth must not exceed the 10'x10' space.

**Over-size vendors or trailers (including hitch) that exceed 10’x10’ space will be required to pay for additional space.

3. Remove ALL trash. This means yours and the customers from your area before you leave.

4. No electricity is available and any electricity needed must be provided by a generator.

5. Consideration and courtesy to other vendors, customers, Exeter Chamber of Commerce and City of Exeter staff is expected at all times.

Smoking is prohibited by City ordinance. Any breach of decorum may result in removal. Vendors are not permitted to consume alcohol during festival hours, 10 a.m. – 3 p.m.

ALL vendors must be set up and all vehicles must be moved out of the closed streets by 9:00 a.m. on event day.

6. Liability insurance is recommended and may be required.

Please name the Exeter Chamber of Commerce and the City of Exeter as additionally insured on the certificate.

7. Food / beverage vendors must also complete & return county health permit application & fees. Health fee may be included with space fees, please make checks payable to the Exeter Chamber of Commerce.

8. City of Exeter noise ordinances will apply including vendors parking RVs and generator noise.

9. To maintain the integrity and safety of the event, NO vendor is allowed to close or tear down any portion of their booth prior to the event closing at 3:00 pm. NO vehicles allowed on closed streets after 9:15 am or before 3:00 pm on the day of the event STRICTLY ENFORCED for safety.

Event will continue regardless of weather and fees will not be refunded after September 15th, 2023.

RULES & REGULATIONS

Please agree to each

SET UP AND TAKE DOWN: VENDOR shall be open no later than 10:00 am and close NO PORTION OF BOOTH sooner than 3:00 pm on Oct 14, 2023. VENDOR will be assigned a set up time on the day of the event. To maintain the integrity of the event, NO vendor is allowed to close or tear down any portion of their booth prior to the event closing at 3:00pm. Failure to comply will result in loss of vendor compliance deposit. NO vehicles on closed streets between 9:15 am and 3:00 pm – STRICTLY ENFORCED.

SELECTION & AVAILABILITY: Vendor must submit this application with vendor fee to the Exeter Chamber of Commerce office by Sept. 1st, 2023 and by 2:00 p.m. No applications or payments will be accepted after Sept. 1st. All VENDORS / performers are responsible for providing their own booth, tables and chairs. Awnings are recommended for shade. Each booth site is 10'x10' and will be located in downtown Exeter, on either Pine or E Streets. **Vendor trailers (including hitch) that exceed 10’x10’ will be required to pay for additional space.

PRODUCT: The EVENT committee will make final decisions relating to VENDOR applications. All articles for sale and/ or display must be in keeping with traditional family values at the discretion of EVENT. It is necessary that you provide a photo and list exactly what you will be selling. All vendors will be considered on a first come - first serve basis. Food /beverage vendors must complete & return enclosed Tulare Co. Health permit application and $65 application fee(Payable to The Exeter Chamber of Commerce) if you do not have an annual permit. Information on Tulare County food/vendor requirements are available on request at the Exeter Chamber of Commerce.The Exeter Chamber of Commerce reserves the right to remove any item they deem unacceptable.

BUSINESS/SELLERS PERMIT: If the vendors’ booth is selling merchandise, then they must hold a business license or seller's permit number from the State of CA Department of Tax & Fee Administration, please include that number on the vendor application.

All VENDOR personnel must conduct themselves in a friendly, courteous & honest manner before the public. Consideration and courtesy to other vendors, customers, Exeter Chamber of Commerce and City of Exeter staff is expected at all times. Smoking is prohibited by City ordinance. Any breach of decorum may result in removal. Vendors are not permitted to consume alcohol during festival hours, 7am - 3pm.

UTILITY SERVICES: The City of Exeter electricity will not be provided. Generators are acceptable and should be noted on your application.

TRASH: VENDOR is responsible for keeping his immediate area clean of garbage and must leave the booth area clean at the day’s end. Remove ALL trash. Yours, and the customers, from your area before you leave.

LIMITED VENDORS: EVENT Committee reserves the right to limit the number of same or similar types of product booths in order to provide a maximum profit for VENDORS.

I hereby agree to assume ALL risk for loss, theft, and damage or liability cost of this function, The Exeter Chamber of Commerce Fall Festival. I hereby agree to abide by all rules and regulations. I agree to save, defend, and hold blameless the Exeter Chamber of Commerce and its agents, the City of Exeter and its agents from any claim, loss, and liability or damage that in any way may be caused by the applicant or their assistants. The undersigned also understands that entry fees are not transferable.

I understand the event will continue regardless of weather and fees will not be refunded after Sept. 15, 2022.

I certify that the information on the application is true and correct.

Signature

Date

Craft/Commercial Vendors: Upload a Photo of items

Browse Files

Food Vendors: Upload a copy of your current tulare county permit or tff application

Browse Files

2023 EXETER FALL FESTIVAL VENDOR APPLICATION