Event Planning Guide
Events will not be accepted if they are planned in the Cafeteria from 4:00 PM to 6:00 PM, or the Gymnasium from 3:00 PM to 6:00 PM throughout the school year. No events are to be planned from October through February in the Gymnasium after 3:00 PM. If this form is not submitted and approved by all parties, no event will take place. This form must be submitted one week (7 days) prior to your event. Submissions later than one week in advance may not receive approval.
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Your Name
*
First Name
Last Name
Email
*
Confirmation Email
Confirm your email
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What is the title/name of your event?
*
What date do you want your event to take place?
*
-
Month
-
Day
Year
Date must at least 10 days from today
Does your event span multiple CONSECUTIVE days?
*
Yes
No
What is the end date for your multiple/consecutive day event?
*
-
Month
-
Day
Year
End Date for CONSECUTIVE days of event
Event Runtime
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
Full timeframe needed for space reservation (including setup and teardown)
*
Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Total 0.0
What date(s) do you want your event to take place?
Which facility are you requesting for your event? If you are requesting both sites for your event, fill out a seperate EPG for each site.
*
Elementary Campus
Secondary Campus
Where would you like your event to take place?
*
Cafeteria
Gymnasium
Classroom
Media Center
Conference Room
Other
Where would you like your event to take place?
*
Cafeteria
Gymnasium
Classroom
Student Center
Auditorium
Conference Room
Other
Are you requesting any specific classroom(s)?
*
No, any available room
Specific Classrooms
Are you requesting any specific classroom(s)?
*
No, any available room
Specific Classrooms
Let us know where you would like your event to take place.
*
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Event Setup Details
What type of event are you planning?
*
Presentation / Conference
Meeting / Team Building
Showcase
Conferences
Other
Do any of the following doors need to be unlocked for your event?
Main Office Doors (Door #1)
Bus Pickup/Dropoff (Door #2)
Activities & Parent Pickup/Dropoff (Door #3)
Media Center
Gym
Classroom(s)
Other
Do any of the following doors need to be unlocked for your event?
Main Office Doors (Door #1)
Activities Enrance (Door #11)
Student Entrance(Door #15)
Student Center
Auditorium
Gym
Classroom(s)
Other
Select any furniture/equipment requests, if any.
Folding Tables
Lunch Tables
Folding Chairs
Cushion Chairs
Benches
Ladder
Extension Cord
Power Strip
Trash Bins
Microphone
Speakers (music)
Projector
Laptop/chromebook
Select any furniture/equipment requests, if any.
Folding Tables
Lunch Tables
Folding Chairs
Benches
Coat Hanger
Ladder
Extension Cord
Power Strip
Trash Bins
Microphone
Speakers (music)
Projector
Laptop
Smartboard
Are there any other Facilities related requests?
*
No
Other
Are there any other Technology related requests?
*
No
Other
How many folding tables?
*
White folding tables are 6' long. We have 30 available.
How many folding tables?
*
White folding tables are 6' long. We have 40 available.
How many lunch tables?
*
Each lunch table can seat 8-10 (4-5 on each side).
How many lunch tables?
*
Each lunch table can seat 8-10 (4-5 on each side).
How many folding chairs?
*
There are 150 folding chairs available.
How many folding chairs?
*
There are 100 folding chairs available.
How many cushion chairs?
*
How many benches?
*
Each bench can seat 4-5 guests. We have 38 available.
How many benches?
*
Each bench can seat 4-5 guests. We have 30 available.
How many coat hangers?
*
We have two available.
Which size ladder?
*
We have 6', 8', and 10'
How many extension cords, and which lengths?
*
We have two 15', two 25' and two 50'
How many power strips?
*
How many trash bins?
*
How many microphones? Any specific type?
*
e.g., wireless, condensor, condensor cardiod, dynamic
What is the speaker being used for?
*
This will help us gauge what is needed.
What is the projector being used for? Do you need sound as well?
*
This will help us gauge what is needed.
What is the laptop/chromebook being used for?
*
This will help us gauge what is needed.
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Choose a cafeteria layout below if it'll work for the event, or create your own instead.
Gym Setup - Choose an Option Below or Create Your Own
Bleachers Only (150-180 guests)
Bleachers + Folding Chairs (300 guests) [Character Award Setup]
Bleachers + All Chairs + Band/Stage (500 guests + 50 special guests)
Do you have a setup in mind? Let us know the details of what you're looking for:
*
None of the above layouts right? Are they close, but need adjustments? Give us the details of what you're looking for:
If you are requesting a specific layout for your setup then draw us a quick picture and upload it here:
Browse Files
Drag and drop files here
Choose a file
Cancel
of
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Will this event conflict with any athletic or after school activities?
*
Yes
Not sure
No
If you need the kitchen or there will be food please indicate below, otherwise leave blank.
*
I need the Kitchen, and there WILL be food.
I need the Kitchen, but there will NOT be food.
I do not need the Kitchen, but there WILL be food.
I do not need the Kitchen, and there will NOT be food.
If you need volunteers for your event please indicate below, otherwise leave blank.
*
Yes, I need volunteers
Yes, but I already have volunteers
I am not sure
No volunteers needed
Do you need assistance with promoting your event through social media, school e-newsletter, etc? (3 weeks notice required)
Yes
No
Unsure - Please contact me
Submit
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