Northumberland Scouts Equipment

Welcome to the Northumberland Scouts County equipment form. On the next page you will see a list of all of the equipment currently held by the County that is available to borrow by Leaders & Groups.

Please note that all requests for equipment must be approved by County Office before the equipment can be collected. You will receive an email from County Office approving or denying your request after submission.

Check the calendar below to see if the equipment you'd like to reserve is available, then press 'Next' to continue.

Note on the County Trackers
There is no charge, but all Leaders accept full responsibility for the safe return at the end of the expedition.

The devices are charged via USB and will be provided to you fully charged. If you are collecting the devices from another Leader, you may be required to charge the devices before use.

The details you enter on the next page will be entered onto the device(s) before they are taken on the expedition. Your emergency contact numbers will be alterted if the SOS function on the devices are activated.

Before these devices can be used on an expedition, you will need to provide us with a copy of the route(s) being followed on the expedition. You can view instructions on how to create & export your route(s) as .gpx files in the video below.

We require 1 .gpx file per Team, per day. To make things easier for Scout House Admin please make the name of the files clear (e.g. T1 D1.gpx, T2 D1.gpx, T1 D2.gpx, T2 D2.gpx and so on).
If the video above does not display, click here.

Create your routes on the OS Maps website here. You will need an account on OSmaps.com in order to create custom routes.

If you do not have the details of your expedition finalised before filling out this form, or you do not have an OSMaps account/subscription, you will be able to indicate that on the next page.

Expedition Details
The device(s) will activate within 30 minutes of the time entered below. In order to make the tracking as accurate as possible, please give us the closest starting time for your expedition that you can.
Start Date of your Expedition
End Date of your Expedition
You can have up to 3 emergency contacts added onto the device(s) for your expedition.

They will receive access to the live map of your device(s), as well as an alert if the SOS function is used on the device(s).
Emergency Contact 1

First NameLast Name
Phone Number
Email Address
If this contact requires access to the shared map for your expedition, please enter an email here.
Add another emergency contact?
Emergency Contact 2

First NameLast Name
Phone Number
Email Address
If this contact requires access to the shared map for your expedition, please enter an email here.
Add another emergency contact?
Emergency Contact 3

First NameLast Name
Phone Number
Email Address
If this contact requires access to the shared map for your expedition, please enter an email here.
GPX Upload

Please upload your .gpx files here.
Cancelof
If you do not have your route(s) finalised at the time of reserving the devices, please indicate that below and we will email you closer to the date of your expedition to remind you.

We require 1 .gpx file per Team, per day. To make things easier for Scout House Admin please make the name of the files clear (e.g. T1 D1.gpx, T2 D1.gpx, T1 D2.gpx, T2 D2.gpx and so on).

Booking Details
Your Name

First NameLast Name
Your Group/DofE Unit
Your Email Address
Your Email Address
If reserving the trackers, your live tracking map & password will be sent here.
Start Date

DayMonthYear
Date you plan on using this equipment.
End Date

DayMonthYear
Date you will be finished with this equipment.

Collecting/returning the equipment
Please select below whether you want to collect this equipment from Scout House, or you plan to collect it from another Leader in the County.

Available collections hours at Scout House are:

Monday - Thursday, 8:30 - 4:00

County staff require time to make the equipment ready for collection, so factor this into your booking (i.e. please do not book equipment at 8:00pm on a Friday evening expecting it to be ready for collection 8:30am the following Monday).

You can contact us at equipment@northumberlandscouts.org.uk to discuss collection if needed.

There may be some cases where you can arrange to collect equipment directly from another Leader. Please note that if you intend to collect the satellite trackers or two-way radios from another Leader, you may be required to charge the devices prior to use.
Collection method
Select the date and time that you wish to collect this equipment from Scout House.
Name of Leader you're going to collect from
Should be Empty:

Available equipment