- Power points will be provided where possible. However, exhibitors are to bring their own extensions. The use of extensions will be regulated to minimize tripping hazards.
- Exhibition space is limited to table space; except for roll-up banners as long as they fit comfortably behind the respective artists without infringing on the space of others.
- No form of backing or wall is available to display products.
- Any bulky display furniture/stands are not encouraged. Anything that obstructs visibility or hinders movement might be removed at the discretion of the organisers.
- Even though organisers assign places, should an artist's display create an obstruction, he/she might be asked to move/change places as necessary.
- Should you require a clarification, please contact any Wicked Comics Member prior to submitting this form.Please do not hesitate to contact organisers by 1st October 2023, on info@wickedcomics.org, should you have any queries about the matter.
Regulations:
1. Contract Acceptance: This contract shall become binding and effective only when it has been signed by the Artist and stamped by a Wicked Comics Committee Member.
2. Assumption of Risks; Releases:Exhibitor expressly assumes all risks associated with, resulting from or arising in connection with Exhibitor's participation or presence at the Event, including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of Exhibitor, whether caused by negligence, intentional act, accident, act of God or otherwise. Exhibitor has sole responsibility for its property or any theft, damage or other loss to such property (whether or not stored in any courtesy storage area, including without limitation any subrogation claims by its insurer). Neither Organizer nor the Exhibit Facility accepts responsibility, nor is a bailment created, for property delivered by or to Exhibitor. Neither Organizer nor the Exhibit Facility shall be liable for, and Exhibitor hereby fully and forever release and discharge the Organizer and the Exhibit Facility, individually and collectively, and their present and former officers, directors, shareholders, partners, affiliates, employees, agents, representatives and attorneys, and predecessors, assignees and successors of each of them, from all claims, actions, causes of action, demands, cross-claims, counter-claims, obligations, contracts, indemnities, contributions, suits, debts, sums, accounts, controversies, rights, damages, costs, attorneys' fees, losses, expenses and liabilities whatsoever, in law, equity or otherwise (collectively "Claims") which either may now have or have had or which may hereafter accrue, individually, collectively or otherwise in connection with, relating to or arising out of Exhibitor's participation and/or presence in the event. Exhibitor acknowledges that there is a possibility that subsequent to the execution of this contract, it will discover facts or incur or suffer claims that were unknown or unsuspected at the time this contract was executed, and which if known by it at that time may have materially affected its decision to execute this contract. Exhibitor acknowledges and agrees that by reason of this contract, and the releases contained in this Section.
3. Indemnification: Exhibitor shall on a current basis, indemnify, defend (with legal counsel satisfactory to Malta Comic Con in its sole discretion) and hold Organizer and the Exhibit Facility harmless from any and all claims, demands, suits, liabilities, damages, losses, costs, reasonable attorneys' fees and expenses, which result from or arise out of or in connection with (a) Exhibitors' participation or presence at the Event; (b) any breach by Exhibitor of any agreements, covenants, promises or other obligations under this contract; (c) any matter for which Exhibitor is otherwise responsible under the terms
of this contract; (d) any violation or infringement (or claim or violation or
infringement) of any law or ordinance or the rights of any party under any patent, copyright, trademark, trade secret or other proprietary right; (e) any libel, slander, defamation or similar claims resulting from the actions of Exhibitor; (f) harm or injury (including death) to Exhibitor; and (g) loss or damage to property or the business or profits of Exhibitor, whether caused by negligence, intentional act, accident, act of God, theft, mysterious disappearance or otherwise. Exhibitor shall not settle or compromise any claims against Organizer without Organizer's prior written consent.
4. LIMITATION OF LIABILITY: UNDER NO CIRCUMSTANCES SHALL ORGANIZER OR THE EXHIBIT FACILITY BE LIABLE FOR ANY LOST PROFITS OR ANY INCIDENTAL, SPECIAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER FOR ANY OF THE ACTS OR OMISSIONS WHETHER OR NOT APPRAISED OF THE POSSIBILITY OF ANY SUCH LOST PROFITS OR DAMAGES. IN NO EVENT SHALL ORGANIZERS MAXIMUM LIABILITY UNDER ANY CIRCUMSTANCE EXCEED THE AMOUNT ACTUALLY PAID TO Malta Comic Con BY
EXHIBITOR FOR EXHIBIT SPACE RENTAL PURSUANT TO THIS CONTRACT. Organizer makes no representations or warranties, express or implied, regarding the number of persons who will attend the Event or regarding any other matters.
5. Exhibitor's Eligibility: MALTA COMIC CON, in its sole discretion, shall have the right to determine whether a prospective exhibitor is eligible to participate in the Event. Applicants who have not previously exhibited at a prior event held by Organizer similar to that of the Event may be required to submit a description of the nature of their business and the items intended to be exhibited. MALTA COMIC CON reserves the right to restrict or remove any exhibit which MALTA COMIC CON, in its sole discretion, believes is ojectionable or inappropriate. Only Exhibitors with products and/or services relating to comic books, comic strips, animation, or other related popular culture items are eligible to exhibit. No adult materials may be displayed or sold without prior written permission of Malta Comic Con.
6. Assignment of Space:Exhibit space shall be assigned by MALTA COMIC CON in its sole discretion for the Event and for the Event Dates only. Any such assignment does not imply that similar space will be assigned for future events held by Organizer. MALTA COMIC CON reserves the right to change the floor plan or to move an Exhibitor to another location prior to or during the Event if MALTA COMIC CON in its sole discretion determines that to do so is in the best interest of the Event.
7. Cancellation by Exhibitor: Cancellation: Generally, partial cancellation of space is not permitted; any partial cancellation must have the prior written consent from a MALTA COMIC CON organiser. If at any point after confirmation of participation the exhibitor cancels participation, exhibitor will not be entitled to a refund.
8. Cancellation by MALTA COMIC CON: If Exhibitor fails to make a payment required by this contract in a timely manner, MALTA COMIC CON may terminate this contract immediately (and Exhibitor's participation in the Event) without further notice and without obligation to refund monies previously paid. MALTA COMIC CON reserves the right at its discretion to refuse Exhibitor permission to move in and set up an exhibit if Exhibitor is in arrears of any payment due to MALTA COMIC CON. MALTA COMIC CON is expressly authorized (but has no obligation, expressed or implied) to occupy or dispose of any space vacated or made available by reason of action taken under this paragraph in such manner as it may deem fit, and without releasing Exhibitor from any liability hereunder. MALTA COMIC CON may also terminate this contract effective upon written notice of termination if Exhibitor breaches any of its obligations under the contract without any obligations, expressed or implied, on MALTA COMIC CON's part to refund any payments previously made and without releasing Exhibitor from any liability arising as a result of or in connection with such breach. If MALTA COMIC CON removes or restricts an exhibit which MALTA COMIC CON considers to be objectionable or inappropriate, no refund will be due Exhibitor.
10. Cancellation of the Event: If MALTA COMIC CON cancels the Event due to circumstances beyond the reasonable control of MALTA COMIC CON (such as acts of God, acts of war, governmental emergency, labour strike or unavailability of the Exhibit Facility) MALTA COMIC CON shall refund to each Exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred, in full satisfaction of Organizer's liabilities to Exhibitor.
11. Exhibit Space Occupancy:Hours and dates for installing, occupying and dismantling exhibits shall be those expressly specified by MALTA COMIC CON. If Exhibitor fails to install its display in its assigned space by one hour before show opens or leaves its space unattended during the Exhibit hours, MALTA COMIC CON shall have the right to take possession of the space and no refund will be due to Exhibitor. All exhibits must be open for business during the Event hours. Exhibitor may not dismantle the display until the Event is officially closed by MALTA COMIC CON. Exhibitors may not assign their display space to third parties without prior written approval from Comic-Con.
12. Listings and Promotional Materials:By Exhibitor's participation in the Event, Exhibitor expressly grants to MALTA COMIC CON a fully paid, perpetual non-exclusive license to use, display and reproduce the name, trade names and product names of Exhibitor in any directory (print, electronic or other media) listing the exhibiting companies at the Event and to use such names in MALTA COMIC CON promotional materials. MALTA COMIC CON shall not be liable for any errors in any listing or descriptions or for omitting any Exhibitor from the
directory or other lists or materials. Exhibitor agrees that MALTA COMIC CON may also take photographs or Exhibitor's space, exhibit and personnel during, before or after the open hours of the Event and use such photographs for any MALTA COMIC CON promotional purpose.
13. Care of Exhibit Facility: Exhibitor shall promptly pay for any and all damages to the Exhibit Facility or associated facilities, equipment or the property of others caused by Exhibitor.
14. Taxes and Licenses: Exhibitor shall obtain any licenses, permits or approvals under local law applicable to its activities at the Event at its sole expense. Exhibitor shall obtain any necessary tax identification numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges, levies or penalties that become due to any governmental authority in connection with its activities at the Event.
15. Copyrighted Material:Exhibitors assume all legal responsibility in relation to international copyright laws such as selling and distributing copyrighted material and any other activity resulting in copyright law breach.
16. Observance of Laws:Exhibitor shall abide by and observe local laws, codes, ordinances, rules and regulations, and all rules and regulations of the Exhibit Facility.
17. Additional Terms and Conditions:Exhibitor conduct must at all times be in accordance with normal standards of decorum and good taste. In addition to its right to close an exhibit and withdraw acceptance of the contract, MALTA COMIC CON in its sole judgement may refuse to consider for participation in future events held by Organizer an Exhibitor who violates or fails to abide by the contract and any of the accompanying rules and regulations. Any amendment or modification to this contract must be in writing and signed by an authorized representative of MALTA COMIC CON. Exhibitor may not assign this contract or any right hereunder nor may Exhibitor sublet or license all or any portion of its exhibit space without the prior written consent of MALTA COMIC CON, which consen tshall be in MALTACOMIC CON'ssole discretion.
18. In Accordance with the General Data Protection Regulation 2016/679, personal information for which an individual may be identified by for which Wicked Comics is a data controller and processor, will not be divulged to third parties without consent of the affected individual. By submitting this form, you consent to providing information to Wicked Comics for administrative purposes pertaining to this event and any other future events. Wicked Comics operates the Malta Comic Con and all its events, as well as the digital spaces covered by Wicked Comics, Malta Comic Con, Malta Comic Con Cosplay and Malta Comic Con: Cosplay Community to make lawful use of the information.