Governors Grant Clubhouse Reservation Policy/Form

FEES for GG Clubhouse Rental

$125.00 (non-refundable)

Deposit

$250.00 (refundable)

1. Check Calendar for availability at www.ggpoa.com
2. Questions on rental, contact Caprice Taylor at CAMS: ctaylor@camsmgt.com or by phone at (803) 461-7680
3. Homeowner completes digital rental form on website under “Forms”
4. All clubhouse rental events must end by 11:00 p.m.
5. Rentals require a minimum of 2 weeks advance notice. Last-minute rental requests will not be accepted.
6. Select “Preview Form” after completion to download and save a copy.
7. CAMS receives the submittal form online and sends homeowner an email acknowledging the application.
8. “Tentative” with homeowner name will be listed on the GG calendar.
9. Homeowner must submit payment to reserve clubhouse within 1 week.
   Credit Card payment available through your CAMS portal:

10. https://www.camsmgt.com/homeowners/my-account
Or send check(s) written to GG POA.

Note: Include a separate check for the deposit. Mail checks to: 

CAMS Property Management

Attn: Caprice Taylor

508 Hampton Street, Ste. 200

Columbia, SC 29201

Once payment is received at CAMS, GG calendar will be updated with “confirmed” status and homeowner will be contacted via email with rental reminders, including security access code.
Note: Any pending reservations are subject to change if payment has not been received. CAMS will verify with the first applicant.
No commercial activity is allowed.
CAMS contacts the cleaning service to arrive following the event.
A Clubhouse Walk-Through prior to the reservation date is recommended with a Board or Maintenance Committee member to assist with setup and usage requirements.
Homeowner will receive an email on the proposed date/time provided in the application to schedule the walk-through.
Homeowner will receive a one-day code for clubhouse entrance via CAMS portal, along with rental reminders and confirmation.
Access code is valid for day of event only. Enter 4-digit number followed by the letter B on the keypad.

 

General Clubhouse Information

WIFI is available (shared with rental confirmation & listed in clubhouse)
Smart TV is available in 2 rooms of the clubhouse. Remote is on back bottom right with Velcro. Please replace when departing.
Fireplace remote is available on hearth. Thank you for replacing to same position.
No commercial activity is allowed.
The clubhouse is for property owners and their guests only.
The property owner using the facility must be present at all times.
No parking on grass is allowed.
Delivery trucks may not park on grass or back up to unload on grass.
Upon arrival, use the flip switch inside on the right of the entrance to the Down Position to keep door unlocked as you set up and guests arrive for your event
Furniture in clubhouse is not to be moved.
Tables and chairs are available in the closet for use. Please clean off tops before replacing back in the closet at the end of event.
Cork board only can be used to hang decorations. NO TAPE, Command Strips, etc. are permissible on walls or furnishings. (Push Pins are not provided for Cork Board.)
No parking on the grass at any time during your rental. Please have guest park in clubhouse and pool parking lots. If additional parking will be required, contact CAMS for access to the overflow lot across the street.
The property owner who rents the clubhouse is responsible for any and all damages that occur during the rental and for damages that occur if facility is left unlocked.
Failure to abide by any of these guidelines shall result in suspension of rental privileges, applicable fines, and replacement costs.
Cleaning products and trash bags are available under the sink for use.
All events must be concluded by 11:00 p.m.

Following Rental
1. Please be sure to clean out all party items to include the refrigerator.   
2. Please clean immediately after your party. Failure to clean before the cleaning
company arrives following your event may result in forfeiture of all or part of
your deposit. This includes:
3. All Trash should be taken to GFL Trash Canisters Front Right of Cabana
(northwest corner) Do not leave trash inside the clubhouse to help eliminate
odor and pests. 
4. Remove all party items.
5. Clean and return all folding chairs and tables to storage closet.

6. Wipe down all counters and any spills on floor.
7. Return fireplace remote to hearth and Smart TV remotes to Velcro on back
of screen
8. Turn off all INTERIOR lights & ceiling fans when leaving the facility.
9. Thank you for leaving the Front porch lights on for security & safety.
10. All clubhouse rental events must end by 11:00 p.m. to allow for cleaning
staff to arrive following the event.
11. Lock the rear door and all windows before exiting the clubhouse.
12.Lock the front door and flip switch to lock (UP Position) when
exiting clubhouse.
13. Thank you for not turning lock on doorknob inside. Only deadbolt is used for
FOB and code access controlled by switch up or down.

• Clubhouse will be reviewed that there is no damage or problems.
• Problems, damage, or rental issues with the clubhouse, residents must
  contact CAMS property management at ctaylor@camsmgt.com /Caprice
  Taylor or aadleman@camsmgt.com /Angela Adleman immediately.
• If an emergency, please call: CAMS at 877-672-2267. GG Board members
  can be reached by email through the website: www.ggpoa.com
• CAMS will email homeowner to ask if deposit check can be shredded or needs to
  be mailed back following inspection.

I agree to abide by the GGPOA Clubhouse rental rules. I assume responsibility for any damages incurred by me or my guests, and understand that violations will result in fines and could result in suspension of my association privileges.