North County Black Festival Volunteer Agreement and Liability Waiver
This Volunteer Agreement and Liability Waiver ("Agreement") is entered into between North County Black Festival ("Festival") and {name} ("Volunteer"). By signing this Agreement, the Volunteer acknowledges and agrees to the terms and conditions outlined below:
1. Volunteer Responsibilities
The Volunteer agrees to perform the duties and tasks assigned by the Festival. These responsibilities may include, but are not limited to...
Parking Helpers _ Greet cars, guide drivers to empty spots, and make sure everyone parks safely.
Water Stations _ Give out water bottles or cups of water. Keep ice and cups full so people can stay cool.
Check-In Helpers - Help people find their name on the list, give them a wristband or a program, and say “hello!”
Vendor Helpers - Assist artists and sellers. Help them set up tables or pack up at the end.
Photo/Video Helpers - Take pictures or short videos with a phone or camera. Show what’s happening for our social media.
Crowd Helpers - Guide people to the right places, keep aisles clear, and make sure everyone stays safe.
Stage Helpers - Help performers. Carry small items, hand them water, and make sure they know when to go on stage.
Clean-Up Helpers - Pick up trash, empty garbage cans, and make the festival site neat.
Medical & Safety Helpers - If you know first aid (bandages, ice packs), you can help in the first-aid tent. Make sure exits are clear.
Restocker Helpers - Refill things like toilet paper and hand sanitizer in the restrooms. Empty trash cans. Restock ice and cups at water stations.
2. Volunteer Commitment
The Volunteer acknowledges their commitment to fulfilling the agreed-upon volunteer shifts and responsibilities. If any changes or unforeseen circumstances prevent the Volunteer from attending their assigned shifts, they will notify the Event Coordinator as soon as possible.
3. Supervision and Interaction with Minors
The Volunteer is not responsible for, nor allowed to be in charge of, minors (children under 18 years old). Volunteers are not permitted to be alone with minors at any time, including in enclosed spaces. All interactions with children must take place in open, public spaces within the event venue. Additionally, volunteers should not focus on engaging with youth and children outside of safety concerns or their assigned event duties.
4. Hold Harmless and Release of Liability
In consideration for being permitted to volunteer at the North County Black Festival, the Volunteer agrees to release and hold harmless the Festival, its organizers, sponsors, partners, affiliates, and all associated individuals (collectively referred to as the "Released Parties") from any claims, demands, actions, suits, costs, or liabilities arising out of or related to the Volunteer's participation in the Festival. This includes, but is not limited to, any injuries, damages, losses, or expenses incurred during the event.
5. Assumption of Risk
The Volunteer acknowledges and understands that participating in the North County Black Festival involves certain inherent risks, including physical injury or harm. The Volunteer voluntarily assumes all risks associated with their participation and activities related to the Festival.
6. Photographic and Video Consent
The Volunteer grants the Festival and its authorized representatives the right to take photographs and videos of the Volunteer during their participation in the Festival. These photographs and videos may be used for promotional, marketing, and archival purposes.
7. Confidentiality
The Volunteer agrees to keep all confidential information regarding the Festival, its organizers, performers, artists, and attendees confidential. This includes any sensitive information obtained while performing volunteer duties.
8. Termination
The Festival reserves the right to terminate the Volunteer's participation if they fail to adhere to the terms of this Agreement, engage in behavior deemed inappropriate, or compromise the safety and well-being of other participants.
Agreement Confirmation
By submitting form, the Volunteer acknowledges that they have read, understood, and agreed to the terms of this Agreement.