class proposal worksheet

Monroe Walton Center for the Arts Class or Event Proposal Worksheet and MWCA-Instructor Agreement

Here's what you need to know: READ CAREFULLY!!!!!

1. Fill out the worksheet (many of your questions are answered on the worksheet), including a proposed date. Exception: Rust and Dust Drop in workshops. For Rust and Dust, secure your date FIRST by filling out the sign up genius form. SECURE YOUR RUST AND DUST DATE HERE

2. Donna will be in touch.

3. If you are a new teacher to us, we *require* that you meet with Donna to discuss your teaching method and do a mini-demo of your class.

4. Once Donna approves your class, we will make sure our calendar is open on your proposed date. If not, we will work with you on a new date. We usually need 2-3 weeks minimum to promote your class, so keep that in mind.

5. To teach here, we require that you join MWCA as a member. If your class is approved and you are not yet a member, please join (online at monroewaltonarts.org or in person ar the art center).

6. If this is a new class and especially if you are a new teacher to MWCA, it can take 3-6 weeks to go through this process, depending mostly on how quickly you and Donna can meet. Your patience is appreciated. Therefore set your *proposed* date at least 4-6 weeks away, knowing we may have to adjust that date.

7. Submit a clear, accurate photo of the actual project students will create—made by you, not copied from Pinterest or Instagram.

8. Write an engaging, thoughtful class description that excites potential students.

9. If we receive multiple verified complaints about a class, we may need to issue full or partial refunds to those students. These refunds will be deducted from your payment from MWCA. Of course, we hope this never happens — so please do your best to offer a great class experience!

📌 Quick Class Submission Reminders

Always use Jotform to submit class details – keeps everything in one place.

Final details only. Please send information that is correct and ready to post — including exact dates, times, title, description, and pricing. Fill out the form thoughtfully and provide an exact sample of what people will be making in a good photo. Changes after posting require updates in multiple places (Square, website, graphics, flyers, newsletter, social media) and are very time-consuming. Make sure you're clear and correct the first time.

If changes are absolutely (!) unavoidable, turn in a NEW Jotform. We will make adjustments *when possible*, but please know it will delay promotion. There is a good chance that your class may have to be canceled or moved to a new month.

This helps us keep your classes accurate, on time, and well-promoted!

RUST AND DUST ANTIQUES WORKSHOPS

If you are proposing a workshop at Rust and Dust, here are the guidelines:

For all:

Invite people to visit MWCA to shop and for our classes and events - be aware of what we have coming up.
Give people our "QR code" postcard and/or current class list - available from the art center.
You represent MWCA in our community - do us proud!
Scheduling: Sign up via Signup Genius FIRST + then fill out this Jotform.
Setup: Tell Lourdes how many tables/chairs (recommend 2 tables/10 chairs).
Be sure to clean up after your workshop.
Bring all needed supplies.
Promotion: MWCA will handle graphics, posts, website, and FB events.
Deadlines: Submit the next month's classes by the 15th of the current month. EXAMPLE: All January workshops should be submitted by December 15.

Drop-in:

From 11 - 3
Projects: Fun, seasonal, easy, under 1 hour, $20 or less.
Payments: Teachers collect fees; tip Lourdes if you can. Contribute 15% (as of March 1, 2026) back to MWCA.

OR

If you prefer that people pre-register through MWCA:

This is handled like any other class. As of March 1, 2026 the percentage split is 72%/28%

Name*

Email*

example@example.com

Phone Number*

Please enter a valid phone number.

OK to text?*

yesno

Instructor proposes to teach the following class:

Class Name*

Class day/date*

Date

How often is your class or event offered? This class is:*

A "once and done" offered on one dateOn-going, weekly classCustom dates, provided in description (example: three week course held on Saturdays starting on 1/6 etc.)A pop up class at Rust and Dust AntiquesA class at Rust and Dust that requires pre-registrationA creative gathering (free) drop-in at Grizzle BeerA class at Grizzle Beer that requires pre-registrationA pop up class at MWCAPrivate class offering - schedule will be made with customer

Start time*

IF your workshop spans lunch-time (noon), we recommend taking a brief lunch break and ask students to bring a brown bag lunch. Add 30 minutes to your workshop time, if so. We also ask that your start time be at least 30 minutes after we open and your end time be at least 30 minutes before we close.

End Time*

MWCA will use the information you provide below to promote your class through our website, newsletters, printed class lists, and social media. Please keep your description **brief, engaging, and fun**—this is your chance to spark interest!

As partners in this endeavor, we rely on you to help spread the word through your own networks. Promoting your class boosts your enrollment and increases your earning potential.

To complete your class listing, you must also provide a **high-quality photo** and/or bring in a **sample project** for display in the Art Center. A physical sample is preferred whenever possible.

**Note: We cannot publish your class until we receive all required materials.**

EXAMPLE
Get wrapped up in creativity!
Discover the basics of wire jewelry in this fun, hands-on class with an experienced jewelry artist. You'll learn what types of wire and tools to use, plus essential wire-wrapping techniques. By the end of class, you’ll create your own stunning pair of Obsidian Circle Earrings to take home. All tools provided—just bring your creativity!

Brief description*

Student's skill level (check all that apply)*

beginnerintermediateadvancedappropriate for all levels

Recommended age range (check all that apply) for students*

Total fee for your class -- Our sweet spot is about $10-25 per student per hour. For multiple-hour classes, the per hour fee is lowered. EXAMPLE: a one-hour class might be $20 but a two-hour class will NOT be $40 - it will usually be $30-35. Keep in mind that MWCA takes 25% of your fee (see the AGREEMENT below for a more thorough explanation). We *sometimes* add $5-10 extra to your fee for non-members.*

Please CHECK ONE about how you want supplies handled:*

All supplies included, no additional fee (build supply costs into your class fee)Students will be asked to bring cash to class for their suppliesA supply list will be provided to students to bring to class - include your supply list in the following question. I will post your list on our website.

If your class requires students to bring supplies, please share your Supply List here. You’re welcome to organize it into REQUIRED items and SUGGESTED items to make it easier for them.

Maximum number of Students*

Registration deadline date: we recommend 24 hours before your class. Many people wait until the last minute to register.*

Date

We often have students register at the last minute or walk in on the day of class, even when we request advance registration. Because of this, it's a good idea to bring enough materials for 1–3 extra students. Are you willing to accept walk-ins or last-minute registrations if your class has not reached its maximum (listed above)?*

yesno

Please include a photo of a finished project that is an accuarate representation of what the students will create*

Brief bio ... your training, experience, etc. Just write "on file" if I already have your bio.*

Do you have a classroom preference? We will accommodate your preference *if possible*.*

No preference"All access" classroom on gallery floor - good for those with mobility issues (seats up to 10)Lobby area (can be set up for up to 16)Book Nook area (can accommodate up to 10)"White" room (upstairs - can seat up to 8)"Blue" room (upstairs - can seat up to 16)Pottery studio (pottery classes only)Pop up class or shop at MWCA (drop-in)Rust and Dust - you must "claim" your Saturday by signing up on our SIGNUP GENIUS page FIRST -- see the link above.

MWCA Instructor Agreement — Quick Summary (2026)
By submitting this form, I acknowledge that I have read and agree to the core expectations of teaching at MWCA, including:

Community First:
Students come to MWCA not only to learn, but to relax, have fun, and feel welcome. Instructors are responsible for creating a positive, kind, and encouraging atmosphere.

Professional Conduct:
I will treat students, staff, volunteers, and fellow instructors with respect and kindness. Gossip, negativity or harassment is not allowed.

Shared Spaces:
MWCA classrooms are shared spaces. I will be flexible, respectful, clean up after class, and extend grace when unexpected situations arise.

Communication Responsibilities:
I am responsible for student communication (welcome email, reminders, cancellations, follow-ups) and for maintaining an accessible class roster.

Teaching Expectations:
I will arrive prepared, provide agreed-upon supplies, follow approved class descriptions, hold class even with one student (unless approved otherwise), and submit accurate class proposals.

Marketing Partnership:
I agree to help promote my MWCA classes and support MWCA’s marketing efforts when possible.

Policies & Systems:
I understand that compensation rates, registration systems (Square), and policies are set by MWCA and may be updated with written notice.

As of March 1, 2026, the percentage split is 72%/28% for all classes and workshops except for "drop-in" workshops. The split for drop-in (these are primarily at special events) is 85%/15%.

Standards & Accountability:
Serious or repeated violations of conduct, safety, or professionalism may result in removal from teaching at MWCA.

📄 This is a summary, not the full agreement.
Email hope@monroeartguild.org for the complete Instructor Agreement and signature page.
A signed agreement is required before your class may be accepted or promoted.☑️ I agree to uphold these standards as an MWCA instructor.

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This agreement does not constitute a contract and can be canceled at any time by either party.

By submitting this form, I acknowledge that I have read and understand the MWCA Instructor Agreement summary and agree to comply with all MWCA policies, procedures, and standards of conduct. I understand that this summary is not the full agreement and that I am responsible for requesting, reviewing, and signing the complete MWCA Instructor Agreement if it is not already on file. I further understand that submission of this form does not constitute an employment contract and that MWCA may approve, modify, or decline classes at its discretion.

I acknowledge and agree that this is a summary only, that a signed MWCA Instructor Agreement is required, and that my class may not be accepted or promoted until a signed agreement is on file.

Yes, I agree

Thank you for your dedication, creativity, and professionalism. We value your contributions to our arts community and look forward to supporting your success at MWCA.

date*

Date

CLASS or EVENT DESCRIPTION