VENDOR AGREEMENT -Special Event-aq
———- 7th Anniversary Celebration of BLACK FOOD TRUCK FRIDAYS Date: Oct 20th, 2023. Time: 4-9pm (5 hr as event) Location: West Complex CLT 1600 W Trade St
🛑 BEFORE YOU START 🛑: Scroll down & look over this application; including FOOD TASTING & DISCOUNT EXPECTATIONS & vendor fees associated with your category. Listed Vendor fees are for One event. If you fully understand expectations and are ready to pay your invoice today, Go ahead and apply. If not, we ask that you revisit the application when you are ready to secure your slot.
YES, Invoice Me and i’ll secure payment within 24hrs, and I fully understand after 24hrs my slot will no longer be reserved.
Yes, I will send payment directly to BBOC; within 24hrs, and I fully understand after 24hrs my slot will no longer be reserved.
No, I am not ready to secure payment and will register at a later date. (If you select No, You can exit application)
Terms & Conditions. Read Carefully.
NEW: FOOD/BEV/DESSERT TICKETED TASTING REQUIREMENTS (4-6pm)
ALL FOOD & BEVERAGE VENDORS must provide Bite Sized Samples 4-6pm. Includes Food Trucks, Tent, Dessert,& Beverages etc. Guests will redeem a Tasting Ticket. For each Tasting Ticket you collect, we will provide you a $1 Vendor Credit. So if you collect 30 Tasting tickets, you will have $30 in Vendor Credits. Turn in Tasting Tickets at the BBOC TENT by close of event. (BBOC will likely have a rep collect tickets) Tasting tickets nor Vendor Credits can be redeemed for Cash value. The goal: Provide guests an opportunity to try your brand. See this as a Marketing Campaign. This is also a Fundraiser for BBOC’s Build Black Fund in support of our BLACK BUSINESS HUB that provide grants and vendor fee discounts to Black-owned businesses. Throughout the event (4-9pm) guests are being encourage to make general purchases in addition to sampling. Lastly, Please Do not turn a customer away. We will have sample cups for you and expect each vendor to sample from 4-6pm. Please do not substitute sampling for a discount or turn customers away, we will provide a fine and may ask you to leave. (Due to several incidents that occurred in 2022, we are being very strict with this policy).
I will provide samples from 4-6pm, and understand I can also make sells from 4-6pm & beyond.
I am not willing to provide samples from 4-6pm and understand, I cannot open my doors (make sells) until 6pm.
RETAIL/SERVICE/ARTIST CONSUMER DISCOUNT. (4-6pm)
ALL RETAIL & SERVICE VENDORS ‘ust provide Spring Fling Specials (25-50% Discount(s) on 1 or more items) from 1-d. Guests will NOT need a Tasting Ticket to receive discount. The goal: Provide guests an opportunity to patronize your brand and encourages guests to attend the event early. Please view this as a Marketing Campaign. Throughout the event (1-8pm) guests are being encourage to make general purchases.
I will provide a Discount of 25%-50% from 4-6pm on one or more items.
I am not willing to provide a discount from 4-6pm and understand, I cannot open my doors (make sells) until 3pm.
Select Your VENDOR CATEGORY:
(Select only ONE option,)
1) Food Truck Vendors (Includes: Trailers, Carts, & any mobile unit) (check all that apply) (Must have Sanitation Permit. Contact DHS for Temp or Permanent Permit) ........................ Small Business VENDOR FEE: ⏰ General Registration thru Sept 15th: $225
2) Hot Food (Tent) Vendors (check all that apply)........................ ⏰ General Registration thru Sept 15th: $150
3) Beverage & Dessert Vendors (check all that apply) NO ALCOHOL........................ Small Business VENDOR FEE: ⏰ General Registration thru Sept 15th: $125
Candied Apples, Candy, etc
4) Retail & Handmade Artisans Vendors (check all that apply). ....................... Small Business VENDOR FEE: ⏰ General Registration thru Sept 15th: $80
Artisan (homemade crafts)
Bath and Beauty
Books & Music
Ceramics and Pottery/Glass/Woodworking
Dolls and Miniatures
Plants and Edibles
5) NON-PROFITS (Info-Distribution Only), & ARTISTS (Painters & Photographers) (SELLING is Permitted for Painters & Photographers ) This Option is NOT for retail & handmade artisans vendors ........................ Small Business VENDOR FEE: ⏰ Early Bird Registration thru Sept 15th: $45
Health & Welness
Artist (Painter & Photographer ONLY)
Detailed Description of the Products and/or Services you will be providing on day of event:
Detailed Price Range of your Products:
Your Social Pages
(optional- If you Leave blank, we cannot ensure your business will be highlighted via social media, prior to event)
Facebook (Or Instagram/Twitter) Page (https://www.Facebook.com/YOURPAGE)
Upload Your Logo
Drag and drop files here
Choose a file
You Only need to Submit if you’re a FIRST time vendor or if your logo has changed .
INVOICING: Which type of Payment Requests Can You Accept for invoicing (choose all accepted) Note: We Do Not Accept in-person or PayPal payments.
Are You a Premier BBOC Member in Good-Standing? Premier Members save 25% on vendor fees (excluding early bird). Visit www.BBOCLT.com to discover full member benefits & to register.
NO, But interested in becoming a BBOC Premier member & save 25% upon registration (today).
I need to RENEW membership and save 25% upon renewal (today).
Not interested at this time.
INVOICING DETAILS: Please include Email, Phone number, Cash Tags, Zelle Info etc. directly aligned with your accepted form of payment. For Example: ZELLE: BBOC, firstname.lastname@example.org CASHAPP: $BBOCLT... VENMO: BBOCLT
What Food(s), Drink(s), Dessert(s), Product(s), or Service(s) will you be SAMPLING or DISCOUNTING from 4-6pm?! Please explain in detail.
For Example: I will be sampling Caramel Gourmet Popcorn. I will be Providing a 30% discount on all Pro-Black Tees!
Due to safety, security, & insurance purposes, vendors are prohibited from driving vehicles on/thru event grounds during event hours 4-9pm*. Failure to adhere to this policy is a $100 fine. Fines are to be paid in full within 5 business days and must be paid prior to attending a future event. Do you understand and promise to adhere to this policy?
*(Unless authorized to move vehicle by a BBOC STAGF PERSON in the case of an emergency or early event closure due to unforeseen circumstances (IE. weather)
BBOC understands you are Busy and try out best to limit emails. The next correspondence from us will be the Run of Show (unless there are pertinent updates). SETUP is normally up to 2 hours prior to the event’s start time. BBOC’s Event Coordinator, TIA (BBOCVendors@gmail.com), will send you a “RUN OF SHOW” email 24-48hours prior to event. A copy of this vendor agreement will be emailed to you. You can refer to your complete vendor agreement to answer most questions. FYI: We don’t issue invoices until after you are approved. Your payment is confirmation of acceptance to event. Have you fully read and understand vendor expectations, and agree to abide by said expectations, for risk of being fined?
PROMO CODE or CREDIT:
Should be Empty: