NZRYA Regatta Document Generator

Regatta Document Generator

This form will tailor NZRYA Standard Regatta Documents (Notice of Race, Sailing Instructions, Entry Form and List of Entries) for your event and email them to the address given at the end of the form.
The help documentation provides detailed information and guidance on each field on the form along with extensive backgound information on the system. You can access Help by clicking on the link at the beginning of each form section.

General
Regatta Title*
example: 2023 IOM National Championship
Help
Organising Authority*
Select the affiliated club that will organise and run the event
Assisting Authority*
Select the affiliated club, if any, that will assist the Organising Authority to run the event
Class Sailed*
Select the class to be sailed
Is this an NZRYA Championship Regatta?*
Select whether this is an NZRYA championship regatta
Is this a Ranking Regatta?*
Does the event contribute to ranking points for national selection
Multi-Heat Scoring System To Be Used*
Select the system to be used for multi-heat racing
Scoring System To Be Used*
Select the system to be used for multi-heat racing
Scoring System if "Other"
Will Umpires be Used?*
Select whether umpires will officiate
Will Protest Arbitration be Used?*
Select whether an arbitration meeting will be held prior to a protest being heard by the Protest Committee
Is a Practice Day Scheduled?*
Select if a practice day will be scheduled
Number of Competition Days*
Select the number of competition days
Is there an Entry Limit?*
Will a limit be placed on the number of entries?
Limit on Number of Entries*
Enter the limit on number of entries
What Action When Entry Limit is Reached?*
Select the action that will be taken by the document generator when the limit on entries has been reached. See the Document Generator Help for more information on these actions.
Are lunches provided?*
Will competitor lunches be provided?

Venue
Venue Name*
Select the sailing venue.
Help
Venue Name if Other*
If venue name is not included in the list, enter the name here
Google Maps URL
Open Google Maps in a browser, locate the venue at a suitable magnification, copy the URL from the browser address bar and paste the URL here. This field is optional.
Launch and retrieval *
Select Wet or Dry. Further information can be included in Venue Notes
Venue notes
Enter any details specific to the venue (e.g. provisions for launch and retrieval, car parking, toilets or venue hazards). Enter each item on a separate line. This field is optional.

Practice Day
Practice Day Date*

DayMonthYear
Practice day prior to first day of competition
Help
Practice Day Times*

Practice start time.

to
until
Practice end time.
Is Practice Day Registration/Measurement Available
Select whether registration and any measurement procedures can be completed during Practice Day.
Practice Day Registration/Measuring Times*

Practice start time.

to
until
Practice end time

SHRS Qualifying/Final Series
Heat Movement Table*
Select which heat movement table will be used. Table 1 is the preferred option.
Help
Minimum Number of Races Before Series Split*
Enter the minimum number of races before a split to SHRS finals fleets.
Earliest Date and Time for Series Split*

DayMonthYear
Enter the earliest date and time for a split to SHRS finals fleets.

Schedule Notes
Help
Additional Schedule Details
Enter any additional schedule details (e.g. the time and location of social activities, any variability in schedule times; restrictions on access times to the sailing venue etc.). Enter each detail on a separate line. This field is optional.
Location for Registration and Measuring

At the sailing venueOther
Registration and Measuring Location if "Other"*
Give the location of for registration.
Location for Briefing

At the sailing venueOther
Briefing Location if "Other"*
Give the location of race briefings.
Location for Presentation Ceremony

At the sailing venueOther
Presentation Location if "Other"*
Give the location of the presentation ceremony.

Entry and Fees
Entry Closing Date*

DayMonthYear
Enter the closing date for entries. If the selected Closing Date equals the first day of competition, entries will close at the time of the first briefing. Otherwise, entries will close at 1700 on the selected date.
Help
Entry Fee*
Total entry fee to the competitor, including any NZRYA and/or NCA levies, but not including Late Entry Fee.
Late Entries Accepted?*
Select if entries will be accepted, at the discretion of the Race Committee after the closing date.
Late Entry Closing Date*

DayMonthYear
Enter the date after which late entries will not be accepted. Late entries will close at 1700 on the selected date.
Late Entry Fee*
Enter a late entry fee if applicable. This fee is additional to the entry fee for late entries.
Other Fee Name
Enter the name of any other fee such as entry ticket for social events. This field is optional, leave blank if not required
Other Fee Amount
Enter the amount of the other fee. This field is optional, leave blank if not required.
Is Payment Available at Registration?*
Enter whether cash payments may be made at registration.

Prizes and Trophies
Help
The following prizes will be awarded:
Enter the list of prizes and trophies to be awarded. If a championship event, include "NZRYA medals shall be awarded for first, second and third places." Enter each item on a separate line. This field is optional.
Will Age Group Prizes be Awarded?*

YesNo

Entry Form Questions
Entry Form Question 1
Enter the text of a question to add to the Entry Form. Choose your wording such that a Yes/No answer makes sense. Leave this field blank if no supplementary question is required.
Help
Entry Form Question 2
Enter the text of a question to add to the Entry Form. Choose your wording such that a Yes/No answer makes sense. Leave this field blank if no supplementary question is required.

Further Information
Further Information URL
Include the URL of a web page or social media site where further information on the event can be found. This field is optional.
Help
Contact Name*
The person to contact for event enquiries. Included in the generated NOR document.
Contact Phone Number*
The phone number of the person to be contacted for event enquiries. Included in the generated NOR document.
Contact Email*
The email address of the person to be contacted for event enquiries. Included in the generated NOR document.

Submit Form
Recipient Email for Document Generator Communications*
The email address to which all communications from the document generator are sent. This email address is not included in any of the generated documents.
Help
Should be Empty: