Activity / Event Need Request
for OU-Tulsa Student Organizations
Student Organization Name
*
Name of Activity/Event
*
Location of Activity/Event
*
If you are requesting Founders Student Center spaces, complete the Facility Reservation section of this form.
Purpose of Activity/Event
*
Activity/Event Needs
*
Fundraising/Solicitation Approval
Facility Reservation
Publicity
Catering
Event Registration
Activity/Event Date
*
-
Month
-
Day
Year
Date
Activity/Event End Date
-
Month
-
Day
Year
(if applicable)
Activity/Event Time
*
Hour Minutes
AM
PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Requestor Name
*
First Name
Last Name
Requestor OU Email
*
example@ou.edu; example@ouhsc.edu
Requestor Phone Number
*
Please enter a valid phone number.
Student Organization Advisor Name
*
First Name
Last Name
Student Organization Advisor Email
*
example@ou.edu; example@ouhsc.edu
Student Organization Advisor Phone Number
*
Please enter a valid phone number.
Fundraiser or Solicitation Information
Type of Fundraiser/Solicitation:
*
Bake Sale
Car Wash
Distribution of Information/Flyers
Merchandise (use of OU trademarks requires licensing approval prior to distribution/sale)
Other
Brief Description of Item(s) to be distributed or sold:
*
Image of Item(s) to be distributed or sold:
Browse Files
Drag and drop files here
Choose a file
Cancel
of
OU Trademark/Licensing Agreement
Browse Files
Drag and drop files here
Choose a file
If using OU trademarks on merchandise, attach Licensing agreement here.
Cancel
of
Facility Reservation Information for Event/Activity
Please select which spaces you would like to utilize:
*
Information table (front of main Student Center lounge
Game Room
Stuart Square or other outdoor space
Other
Will you need the computer/projector?
*
Yes
No
Will you need IT assistance prior to the event?
*
Yes
No
Attendees will include:
*
Students
Faculty
Staff
Medical Residents
Community Members
Publicity Information
Note: All publicity submissions are due by Noon on the Friday prior to requested publicity dates.
How would you like to advertise your activity/event?
*
Email to all Tulsa students via the Student Events Weekly email (Weekly submission deadline Friday at noon to be included in the weekly email on Friday. Any submissions after Friday at noon will be placed in the following week's email)
Sidewalk Chalk
OU-Tulsa Student Affairs social media pages
If you selected for your event to be sent out in the Student Events Weekly Email, please put which date(s) you want it sent out. (It only is sent out on Mondays.)
*
-
Month
-
Day
Year
Date
Chalking Date
-
Month
-
Day
Year
Note: White or yellow chalk only (available for free in Student Affairs, 1C76); Do not chalk on vertical surfaces or under covered surfaces. Failure to follow these guidelines could result in suspension of privileges and/or a fine.
Date of Social Media Post
-
Month
-
Day
Year
Date
Graphic or flyer to be used to advertise your event/fundraiser/activity (Please note that if you do not submit a graphic for publicity, your event will not be advertised with any type of graphic or flyer):
Browse Files
Drag and drop files here
Choose a file
Cancel
of
Catering Request
Note: Requests must be submitted a minimum of 2 business days prior to date of delivery (some requests may take longer depending on the restaurant). *Due to the inability of Chick-Fil-A to invoice the university in a timely manner or provide a receipt with no tax, we are no longer purchasing catering from them.*
Restaurant Choice
*
Number of Participants
*
Ex: 23
Please list all participant names
*
What would you like to order? Please list items and quantities/amounts
*
Please provide an exact orde of menu items and quantity.
Delivery Date & Time (Please note that some restaurants have a minimum amount before they will deliver)
-
Month
-
Day
Year
Date
Hour Minutes
AM
PM
AM/PM Option
Delivery Location
*
Building
If delivery minimum is not met, would someone be able to pick up the catering?
*
Yes
No
Special Instructions for Delivery
Submit
Should be Empty: