• Updates & Announcements // 

    8 March 2023  Registrations & abstract submissions are now open
    30 May 2023 The abstract submission deadline is set to July 31, 2023
    1 August 2023 The abstract submission & registration deadlines are extended to August 4, 2023
    4 August 2023 Profiles have been updated. 
    Kindly make sure your details are correct. 
    • IN PERSON ATTENDANCE 

    • HEASA 2023 // In-person Attendance

      Kindly note that in-person registrations are subject to approval due to the restrictions of the space available. The LOC will contact you in regard to the approval of your in-person registration before 31 July 2023. The following will be taken into consideration for approval:

      • Contribution
        You may indicate your preferred contribution on the 'Your Abstract' page. This may be indicated without uploading an abstract. You may upload/modify your abstract at any time before the deadline. Registrations that include a contribution about the topics listed will be favored.
      • Affiliation
        Since HEASA 2023 is sponsored by the Department of Science and Innovation (DSI) and the National Research Foundation (NRF) of South Africa through the South African Gamma-Ray Astronomy Programme (SA-GAMMA), registrations from SA-GAMMA member universities will be favored.
        The member universities are listed here.
      • Date of registration submission
        After the contribution and affiliation are taken into consideration, the registrations will be approved on a first-come-first-serve basis.

    • Transportation, Accommodation, and Local logistics // 

      Registrations for HEASA 2023 are free, and fully sponsored by the Department of Science and Innovation (DSI) and the National Research Foundation (NRF) of South Africa through the South African Gamma-Ray Astronomy Programme (SA-GAMMA).

    • The following is included in your registration:

      • Accommodation
        The LOC of HEASA 2023 will arrange accommodation for you during the conference (5 - 9 September 2023). Students may share a cottage (each in a room of their own) with other participants.  
      • Meals
        Breakfast, lunch, and dinner will be provided on 6 - 8 September. The opening function (evening of 5 September) will include drinks and snacks. Breakfast will be provided on 9 September 2023. 
      • Local logistics
        Local logistics include transportation between Mtunzini and King Shaka International Airport in Durban, as well as transportation between the conference center and the accommodation provided. 

    • The following is not included in your registration:

      • Dinner on 5 September 2023
        The opening function (evening of 5 September) will include drinks and snacks; participants may have dinner afterward at various restaurants at their own cost. 
      • Lunch and dinner on 9 September 2023
        HEASA 2023 will only provide breakfast on the last day (9 September 2023).
      • International / Domestic transportation
        HEASA 2023 will only provide transportation to Mtunzini from the airport on 5 September 2023, and back to the airport from Mtunzini on 9 September. Any other transportation to/from Mtunzini is not included or arranged by the LOC of HEASA 2023. 
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  • Your Details // 

    Note that your email address may not be modified here. Kindly contact the LOC of HEASA 2023 if you wish to modify your email address.

    • UPDATE YOUR PROFILE PICTURE 
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  • Your Attendance // 

    • YOUR ARRIVAL 

    • The LOC provides transportation between the airports and Mtunzini on 5 September. 

      Your Arrival // Local Logistics

    • YOUR DEPARTURE 

    • The LOC provides transportation between the airports and Mtunzini on 9 September. 

      Your Departure // Local Logistics

    • LOCAL LOGISTICS 

    • LOCAL LOGISTICS DURING THE CONFERENCE IN MTUNZINI

       

      The LOC will provide local logistics in Mtunzini between the accommodation and conference center/events when needed. 

      A link to a WhatsApp / Telegram group will be posted here soon which will be used for communication between you and the LOC during the conference.

    • YOUR ACCOMMODATION 
    • Your Accommodation Status {accommodationStatus}

       

    • Accommodation is provided by HEASA 2023 through the SA-GAMMA Programme. 

      More details about your accommodation will be shown here as soon as you are allocated.

       

    • {accommodation} // 

      Accommodation is provided by HEASA 2023 through the SA-GAMMA Programme. 

       

      Your Room {room} {roomSharing}

       

    • One on Hely // 

      Locations from Your Room to the Conference Center

       

    • Ngoye Lodge //

      Directions from Your Room to the Conference Center

       

    • Forest Lodge // 

      You may share a chalet with another participant, but you will still have your own room. 

      Room allocations will be finalized in the first week of August. Kindly indicate the person you prefer to share a room with below if applicable. 

    • Forest Lodge //

      Directions from your room to the conference center.

    • DIETARY REQUIREMENTS 
    • ACCOMPANYING PERSON 
    • in person 
    • virtual 

    • A Zoom Link to the Scientific sessions, as well as more information about virtual attendance will be posted here soon. 

    • PAGE NAV 

  • Your Contribution // Invited Talk

    • contribution selection 

    • Your Contribution //

      Please indicate your preferred contribution below. Your abstract is not required to indicate your preferred contribution.

    • YOUR ABSTRACT 

    • Abstracts are due 31 July 2023. You may modify your abstract any time before 31 July 2023 and the fields will be disabled after this date.

    • Your Abstract Status {presentationAbstract}
    • YOUR ABSTRACT - POSTER PRESENTATION 

    • Abstracts are due 31 July 2023. You may modify your abstract any time before 31 July 2023 and the fields will be disabled after this date.

    • Your Abstract Status {posterAbstract}
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  • Your Programme //

    • YOUR PRESENTATION 
    • {presentationTalk} // {yourPresentation}
      Status {presentationStatus}
      Duration  {duration} minutes  + {qa} minutes Q&A
    • Poster Presentation // {title}
      Day & Time  Posters will be viewed throughout the conference close to the coffee stations with one dedicated poster session. 
      Poster Size & Requirements
      • Your poster may be A1 (594 mm x 841 mm) or A0 (841 mm x 1189 mm)
      • If you need assistance to print your poster, kindly indicate below. 
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    • Your Presentation // 3 Min Presentation

      You may upload a 3-minute presentation to be posted on the website in addition to your abstract.

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    • Your Presentation // Declarations

      {yourAbstract219}

      {yourPresentation221}

      {hiddenYour}

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    • admin - status 
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    • admin - constants 
    • admin - form 
    • admin - participant 
    • admin - attendance 
    • Your roommates {accommodationShareAllocation}

       

    • admin - contribution 
    • admin - poster 
    • admin - presentation  
    •  - -
    • {presentationTalk} // {yourPresentation}
      Status {presentationStatus} Session {session}
      Day & Time {presentationDay} @{presentationTime} (SAST)
      Duration  {duration} minutes + {qa} minutes Q&A  

  • Your Registration // {participantFull}

    • YOUR DECLARATIONS 

    • Your Accommodation //

      You have been allocated to a cottage with multiple rooms. The following participants are allocated in your cottage:

      {accommodationShareAllocation}

    • Your declarations // Recording of your Talk

      A HEASA 2023 channel will be created with playlists for every session.

      • With your consent, the LOC of HEASA 2023 will post the recording of your talk in the playlist of your session.
      • The link to your presentation and the playlist of your session will be shared with the participants of HEASA 2023. 
      • If your presentation is shared as an unlisted video, it means that only the people with a link will be able to view your presentation.  
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    • YOUR COMMENTS AND REQUESTS 

    • {CommunicationHistory}

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