Application Form for International Student

INSTRUCTIONS

The purpose of this application form is to get from you the information we need to offer you a place and to enrol you onto a course at KIEC. We also need to collect information which is required by the Ministry of Education and other Government agencies for statistical reasons.

Prior to completing this form, all students must first read the KIEC Student Handbook in full. This is available on request from KIEC or can be viewed at www.kiec.ac.nz/download. Prospective students must also review the Code of Practice for the Pastoral care of International Students published by the New Zealand Qualification Authority (NZQA).

Please Note:

Carefully complete all sections of the form in English Sign the form with your signature. Additional documentation may be required

This form must be accompanied by:

A copy of your passport (and a valid visa if the student is in New Zealand)
A copy of your English Language proficiency result (e.g. IELTS or TOEFL) if available

Please use CAPITAL LETTERS and tick the appropriate box.

(If you would like KIEC to arrange homestay for you we need a minimum of 4 weeks’ notice before your arrival. The minimum period of homestay is 4 weeks. The homestay fee must be paid to KIEC. A homestay placement fee will apply for this service and must be paid in advance. Please complete the Homestay Application Form.)

(If yes, a service fee will apply and must be paid in advance. Please give us a minimum of 5 working days’ notice prior to your arrival in New Zealand.)

International students (including group students) must have appropriate and current medical and travel insurance while in New Zealand. Insurance is compulsory for all international students studying at KIEC.

1. Payment for medical insurance is required 5 working days prior to enrolment.

2. The signee takes responsibility for the payment of the medical insurance.

I declare that I will repay any medical insurance payments made by KIEC on my behalf if I fail to meet the medical insurance requirements on the first day of enrolment.

TERMS AND CONDITIONS OF ENROLMENT

1. ALL APPLICATIONS are subject to course availability.

2. IMMIGRATION: All international students must hold an appropriate visa or permit. Full details ofimmigration requirements, advice on rights to employment in New Zealand while studying, and reporting requirements are available from Immigration New Zealand, and can be viewed on their website at www.immigration.govt.nz.

3.ELIGIBILITY FOR HEALTH SERVICES: Most international students are not entitled to publicly funded health services while in New Zealand. If you receive medical treatment during your visit, you may be liable for the full costs of treatment. Full details on entitlements to publicity funded health services are available through the Ministry of Health, and can be viewed on their website at www.moh.govt.nz

4. MEDICAL AND TRAVEL INSURANCE: International students (including group students) must have an appropriate and current medical and travel insurance while in New Zealand. KIEC provides medical and travel insurance through a New Zealand insurance company. KIEC has assessed the policies provided by the insurance company. Insurance is compulsory for all international students studying at KIEC and will be charged automatically unless alternative insurance that complies with the Code of Practice, has already been arranged.

5. TUITION FEE:Student fee payment schedule will be issued upon the receipt of the application form and all supporting documents. Fees are due for payment, before the start of your programme of study. Once tuition has commenced, tuition fees will remain the same irrespective of changes to immigration status, for instance obtaining Permanent Residency, and any other changes. Prior to commencement tuition fees are subject to change. KIEC reserves the right to change fees without notice. Where a student still owes money to KIEC for any outstanding items, the final qualification certificate(s) will not be issued until all accounts have been paid.

6. WITHDRAWAL AND REFUND POLICY: Any application for refund must be made on the appropriate form, available at Reception. You will be notified of the result of your application within 10 working days of receipt of the application. Where a refund is approved, payment will be made to the student’s account or to a third party account nominated by the student. All fees are received and refunded in New Zealand dollars. KIEC is not responsible for any currency fluctuation between enrolment and receipt of any refund. If you withdraw from your course, Immigration New Zealand will be informed.
International students are entitled to refund as follows:

Courses of three months or more

If the course is of three months duration or more and the withdrawal occurs up to the end of the tenth working day after the first day on which KIEC requires the student to attend the establishment: In such cases KIEC may deduct up to 25 per cent of the fees paid, provided KIEC incurred costs to this amount and can justify these costs. (As per section 235A(1)(a) and (b) of the Education Act and as set out in the Education (Refund Requirements for International Students) Notice 2012.)

Courses of five weeks or more but less than three months

If the course is of five weeks or more but less than three months and the withdrawal occurs up to the end of the fifth day after the start of the course: In such cases, KIEC will pay an amount equal to the fees paid less a deduction of 25 per cent. (As per section 235A(1)(c) and (d) of the Education Act.)

Courses under five weeks

If the course is under five weeks and the withdrawal occurs up to the end of the second day after the start of the course: In such cases, KIEC will pay an amount equal to the fees paid less a deduction of 50 per cent. However, if two days constitutes the full amount of tuition paid for by the student, KIEC may retain 100 per cent of the payment. (As per section 235A(1)(c) and (d) of the Education Act.)

No refund is provided if a student:

is excluded from study at KIEC for any reason (including inappropriate behaviour, poor attendance or inadequate academic progress).
wishes to transfer to another school after the refund period.
has their enrolment cancelled because the enrolment application is found to be inaccurate in any way.

has their visa/permit to study at KIEC cancelled.
seeks a refund of fees that have been paid after the start of the course and outside the refund period above.

Notes:
- If a student starts any course on an interim visa and their application for a student visa is declined, they are entitled to a full refund of fees paid less a deduction of the fees for the weeks they have studied.
- The first day of a student’s course is shown on their offer of place.
- If KIEC is unable to proceed with the programme offered to a student, the tuition fee is refunded in full.

- If a student wishes to withdraw from a homestay arranged through KIEC, they must provide at least two (2) weeks’ advance notice (either before they arrive in New Zealand or before the date on which they wish to leave the homestay accommodation). Failure to provide this notice will result in two (2) weeks’ accommodation fees being forfeited. The homestay placement fee is non- refundable under any circumstances.

- If a student wishes to cancel a booked airport pick up, they must provide at least one (1) week’s notice before their arrival date. If sufficient notice is given, a full refund of the airport pick up fee will be made. Otherwise, the entire fee will be retained.
- KIEC will normally buy medical and travel insurance one week before the course start date for students who have paid their insurance fee at the same time as their tuition fee. A full refund of the insurance fee will be paid to the student if the student withdraws before the course starts. Students will be informed about the insurance fee refund policy if they request that KIEC buy the insurance earlier than one (1) week before the course starts.

- Notification will be sent to Immigration New Zealand when a student withdraws.

7.WITHDRAWAL AND REFUND PROCESS: 

-Any applications for withdrawal must be made in writing on the appropriate withdrawal form, and must state reasons in full.Written confirmation from the payee student’s parents or legal guardian is required, if the student is under 18.

-All applications for a refund will be reviewed and decided upon by the KIEC Executive Management Team in accordance with this Withdrawal and Refund Policy.

-Notification as to the decision in relation to refund application will be supplied to the student in writing within ten working days of receipt of the application.

-Where a refund is approved, payment will be made to the student’s account or third party account agreed by the student.Where a student is under 18 years of age, the parent(s) or the legal guardian will need to give his / her signed approval and a clear indication of the account into which the refund will be made.

-All fees are received and refunded in NZ dollars. KIEC is not responsible for any currency fluctuations between enrolment and issuing of refunds.

-Notification will be sent to Immigration New Zealand that the student has withdrawn.

8. ATTENDANCE: Students studying at KIEC are required to maintain excellent attendance throughout the programme. Any student who fails to meet this attendance requirement may be subject to expulsion from the programme and KIEC will notify Immigration New Zealand.

9. RECOGNITION OF PRIOR LEARNING(RPL) AND CROSS CREDITS: Where a student believes he / she may be eligible for this recognition an additional processing fee of $500 will be required.This process must be completed before the Offer of Placement Letter is issued.No RPL / CC will be considered after the student has started his / her course.

10. In signing this application form you undertake to comply with the regulations and to notify KIEC of your current contact details, accommodation type, residential address and immigration status at all times. Failure to do so may result in your enrolment with KIEC being terminated.

11. FURTHER INFORMATION: Further information on courses, fees, entry criteria, facilities, staffing, conditions, frequently asked questions and more can be found in our website at www.kiec.ac.nz. Alternatively, if you have any question please feel free to contact your agent or email us at info@kiec.ac.nz, we will be more than happy to assist you.

 

KIEC collects and stores the personal information from this application form to comply with the requirements of the Ministry of Education (funding and student statistical returns), New Zealand Qualifications Authority (Record of Learning registration and Unit Standard outcomes), Skill New Zealand (funding and student statistical returns), Industry Training Organizations (funding and academic outcomes), Department of Work and Income (confirmation of enrolment and academic outcomes). The information is also used to select students for qualifications, to manage internal administrative processes, and for internal reporting. Information about students may be supplied to, and sought from, other educational institutions for the purpose of verifying academic records. In addition, when required by statute, KIEC releases information to Government- agencies such as the New Zealand Police, Department of Justice, Department of Work and Income, and the Accident Rehabilitation Compensation Corporation (ACC), INZ agents and parents.

1. To the best of my knowledge all the information supplied on, and with, this application form is true and complete

2. I have read and understood the Code of Practice

3. I have read, understand and accept all policies detailed in the KIC Student Handbook

4. I have read and accept the Terms and Conditions

5. I agree to the use and disclosure of my information to my parent/caregiver or student-appointed representative and /or an employee of KIC for any purpose related to my education or wellbeing before and during my programme.

6. I consent to the disclosure of personal information as described above, if necessary by regulatory bodies and

7.I agree to pay all fees as they become due and to meet any late fees.