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    Communication, Marketing & Website Requests

    The External Affairs Department helps college departments communicate clearly, reach the right audiences and advance institutional priorities. We provide communications strategy, writing, editing, graphic design, digital marketing, media relations and other promotional services.

    Submitting this form begins the project review process. It does not guarantee that a specific product, tactic or completion date will be approved. We may recommend a different approach or a broader communication plan based on your audience, goals, timeline and available resources.

    Projects are prioritized based on factors such as institutional impact, strategic alignment, audience reach, urgency and department capacity. Requests are not necessarily completed in the order received.

    Before submitting, please gather the available project details, approved content, dates, links, photos, budget information and any required departmental approvals.

  • Your Information

    Who you are, and how we can contact you to discuss your project
  • Format: (000) 000-0000.
  • What is the primary purpose of this request? (Select the best answer.)*
  • Who is the primary audience?*
  • What type of assistance do you think may be needed? (Select all that apply. External Affairs will review the request and recommend the most effective approach.)*

  • A requested product is one possible communication tool. Depending on the project’s goals and audience, External Affairs may recommend additional or alternative tactics. For example, an event flyer may be part of a broader plan that includes email, social media, website content, signage or direct outreach.

  • How does this project benefit the college or its audiences? (Select all that apply.)*

  • What information and resources are available?

  • Is funding available for printing, advertising, postage, photography, promotional items or other expenses?

  • Timing

  • When will the event, launch or activity take place?
     - -
    2 digit month, 2 digit day, 4 digit year
  • When do you need the completed materials?
     - -
    2 digit month, 2 digit day, 4 digit year
  • Is the date flexible?
  • Would a planning conversation be helpful?

  • External Affairs may request a planning meeting when a project involves multiple audiences, significant institutional impact, paid advertising, a new initiative, several communication channels or information that is not yet fully developed. Straightforward updates and requests with complete information may not require a meeting.

  • Project Timeline Information

    The timelines below are general guidelines. External Affairs reviews each request to determine its scope, strategic value and resource requirements. Priority may be given to projects that support enrollment, retention, student success, institutional initiatives, reputation management or time-sensitive collegewide needs. Complexity, audience reach, required production time and the completeness of submitted information also affect scheduling. Submission of a request does not guarantee immediate placement on the production schedule.

    The timelines below encompass the period from the moment you make a request to the finalization of the project. Design project timelines vary, depending on the complexity of the materials or artwork, quantities ordered, production methods and photography needs.

    Timelines DO NOT include printing. We will work with you to determine the time necessary for print production.

  • Logo Design - Timelines vary based on type of logo. Choose which type you need below:

  • Design Projects

    New Designs: 3-5 weeks

    Update a previous design:

    • Quick update: 1-3 days
    • Complex update: 1-2 weeks

  • Website Projects

    • Quick requests - 1-3 days

    • Standard tasks - 1-2 weeks

    • Complex projects - 4-6 weeks

  • Editorial Services & Media Relations (including press releases): 
    2-3 weeks

  • Social media promotion

    • Event -- 4 weeks prior

    • Announcement or Program Information – Dependent upon current social media schedule

  • Campus Emails

    • Announcements – Every Monday: submissions must be recieved before 10 a.m. or they will be sent out the next Monday.

    • Urgent requests – 1-2 days

  • Photography: 
    2-4 weeks

  • New video, fully produced marketing: 
    8-12 weeks

  • Project Approval: 
    1-3 Days

    • Lets get started! Click here to enter your information... 
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    • Project Information

      Design project timelines vary, depending on the complexity of the materials or artwork, quantities ordered, production methods, and photography needs. Refer to the timeline section at the top of the form for a rough estimate.
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    • Email Audience (Select all that apply)

    • Note: Project timelines begin on the date when all pertinent information and relevant materials have been submitted to the Office of External Affairs and end with delivery of the project.

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