Food Vendor App

Dates: March 22,2025

Location: Main St., Mansfield Texas

Application Deadline: Friday December 20,2024

*** Submission of application is NOT a gurantee of acceptance to the event***

Vendors business Name*

Contact Name*

First NameLast Name

Phone Number*

Please enter a valid phone number.

Email*

example@example.com

Tax Id Number

Must choose one of the following*

$800.00 for 20x20 space$900.00 for 30x20 space$1100.00 for 40x20 space

Electricity*

20 AMPS30 AMPS50 AMPSOther

If other, which type of electric is needed? *

Are you a:*

BoothTruck (has engine)Trailer

If a Food Truck, what side is your "serving window" on?*

If truck, how long is your truck bumber to bumper?*

If Trailer, length INCLUDING tongue/hitch*

If you set up on Friday evening, there WILL be NO electricity provided by PMS or City of Mansfield. You MUST provide your own generator if you need electric overnight on Friday*

Insurance coverage: THIS IS A REQUIREMENT TO PARTICIPTE Insurance with Pickled Mansfield Society,Inc. as Certificate Holder, Temporary Food Permit for the dates of our event, all licenses and any other permits needed by the City and County*

Providing your ownNeed to purchase with PMS

ICE: appx number of bag you might need? This is on the honor system, please keep tally and we will collect at the end of event*

Water will be available by containers ONLY, NO HOOK UP AVAILABLE! *

Description of food/drinks sold *

Rules and Information

Please select "I understand" in each Rule field below

The St. Paddy’s Pickle Parade is a community and family oriented event. Vendors are expected to honor the spirit of the event and only exhibit items which are generally accepted at family events. Pickled Mansfield Society, Inc. (hereinafter PMS) and the Parade Committee reserve the right to deny any vendor application and/or take appropriate measures to ensure wholesome family fun. And by “Parade Committee”, we mean to include the St. Paddy’s Pickle Parade and all other activities organized by PMS for this St. Paddy’s event.

Break-Down: No booths shall be packed up or dismantled before 7 p.m. on March 22, 2025. All booths must be cleared before midnight! *

Vendor Check in and Set-up Information will be sent a week before the event. You must print off your Booth Number and bring with you to check in.*

The assignment of booths and placement of vendors is at the sole discretion of PMS and will be assigned according to the needs of the event*

PMS reserves the right to move your assigned placement at any time, including the day of event to fit the needs of the event. ALL DECISIONS ARE FINAL*

No Refunds will be issued regardless of situations that arise.*

PMS does not guarantee, in any way, the success of a vendor. We are a rain or shine event. *

Numbers of vendors allowed in the future will be limited to growth of traffic attending. These numbers will be reviewed by PMS and the Parade Committee to set the total allowed each year. ***New vendor applications will be analyzed and accepted by the “need of the festival”, NOT by date or first come, first served.*

Vendors will follow check in and set up regulations. The only exceptions will be with Parade Committee pre-approval.*

All vendors will park vehicles and supply vehicles in designated vendor parking area.*

Vendors will display signage with their business name within their booth space. No other signage is allowed to be put up by vendors outside of their booth.*

Vendors may not distribute informational material outside their vendor booth. The distribution of free material, printed information or other is permitted provided the materials do not conflict with any applicable law or the rules of the Parade Committee. To that end, all handouts are subject to review and approval by PMS.*

Food may not be provided at any booth to any attendee at the festival without prior approval of the Parade Committee. Vendors will only be allowed to sell those foods approved by PMS. This is done to provide a variety of food to our festival participants and to prevent too much duplication of foods between vendors. A PMS Committe Representative will contact each vendor with the foods approved to sell at their booth. Any vendor providing non-approved foods may be asked to leave the festival without a refund of the food vendor fee.*

Water may only be sold for no more than $2.00 a bottle, we do not want our participants to be gouged, especially if it is hot.*

An adult (21 or older) representative of the participating vendor must be continuously present at the booth during all operating hours. The operating hours are from 8:00 a.m. until 7:00 p.m., Saturday.*

Vendors are responsible for having their booth staffed and all display material and goods for sale, etc., in place no later than 9:00 am Saturday. An unoccupied space may be reassigned, and no-show vendors will have no recourse for such action, nor will any refund be given. Setup and teardown are the sole responsibility of the participating vendor. Tear down is 7pm Saturday.*

Each participating vendor must accept responsibility for ensuring that all individuals staffing the booths are familiar with and adhere to these guidelines.*

Any vendor who leaves the festival early will automatically be restricted from attending as a vendor in the future. The only exception is with Parade Committee pre-approval or act of God.*

Vendors are responsible for clean-up of their own areas, including taking trash to trash receptacles on-site. Absolutely no dumping of grease or waste on ground, streets, or in storm drains. City of Mansfield WILL impose a fee of $2000.00 if caught and you will not be allowed to attend future events. *

Vendors are solely responsible for collecting, reporting, and paying all sales taxes collected to the State of Texas. All vendors are required to have Insurance with Pickled Mansfield Society, Inc. as Certificate Holder, Temporary Food Permit for the dates of our event, all licenses and any other permits needed by the City and County.*

We Don’t Allow These Because It Just Isn’t Neighborly -Knives, firearms, fireworks, weapons or other dangerous items may not be displayed or offered for sale. No vendor is permitted to sell alcoholic beverages. Beer and wine will be sold ONLY out of booth(s) operated by and/or for PMS. The use of audio amplification is not permitted at booths without prior express permission of the Parade Committee.*

The Nitty Gritty About Your Booth All booth spaces are outdoors. They will be marked and numbered. NO STAKING OF TENTS IS ALLOWED because booths are set up on a paved area. You must use weights (sand bags, concrete buckets, water jugs, etc.) or some other means to secure your tent. Tents must be weighted for wind resistance. *

PMS shall have full power to interpret or amend these Rules and Regulations without further notice.*

Vendors must provide ALL of their own props and equipment, including tents and tables and signage. The festival will provide trash containers and restroom facilities. Vendors are responsible for setup and breakdown of booth. We will NOT have volunteers to help with unloading, loading, or tent setup.*

Electricity is provided for your booth on the day of the event during operating hours of 8am to 6:30pm ONLY. ***You must bring your own water jugs to fill water for your booth, NO DIRECT HOOK UP TO ANY WATER LINE (EVEN IF YOU WORK IT OUT WITH A LOCAL BUSINESS! NO EXCEPTIONS!*

In any dispute, all decisions of PMS and the Parade Committee are final. PMS and the Parade Committee reserve the right to expel any vendor from the festival for boisterous conduct, misrepresentation of display exhibits or items sold, illegal activity, or failure to obey vendor rules and regulations. Upon signing the Vendor Application, vendor agrees that no legal recourse can be taken if vendor violates any applicable parade rules or regulations. If a vendor’s booth is removed because of a violation of any of the aforementioned rules and regulations, the PMS and the Parade Committee will not be responsible for any costs expended by the vendor. We can’t control the weather, and this isa rain-or- shine event. Plan accordingly. The only reason we’d cancel it is if the Parade Committee or local law enforcement determine that it is UNSAFE to go forward. Our decision is final. ***IN NO EVENT WILL A REFUND BE GIVEN DUE TO FESTIVAL CANCELLATION OR ANY OTHER REASON*

VENDORS MAY NOT USE OUR TRADEMARKS OR ‘DOING BUSINESS AS’ WORDING ON ANY PRODUCTS. OUR TRADEMARK/DBA INCLUDES “WORLD’S ONLY ST. PADDY’S PICKLE PARADE AND PALOOZA”, “PICKLE PARADE AND PALOOZA”, “PICKLE QUEENS”, “PICKLE PROTECTOR”,“PICKLE POSSE”, “PICKLE DUDE” AN DANY PICKLE DUDE GRAPHIC. *

We are a very popular event therefore space is very limited. Once you received an email saying you have been accepted to participate in this year's event, your payment in FULL will be due within 30 days of acceptance date email*

If your full payment is not received within 30 days of acceptance email, your spot will NOT be held and may be given to the next participant on the waiting list. NO EXPECTIONS!!! There will be no late application accepted. *

Liability Waiver & Release:

I hereby assume all responsibility for, and risks and hazards of, participation in the activity planned by myself or my organization. In consideration of the Pickled Mansfield Society, Inc. providing permission to use the space requested, I, and all members of my group, do hereby release Pickled Mansfield Society, Inc., including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the activity.

Any questions? Please direct them to Picklemelissaz@outlook.com

By typing your name below will act as your signature certifying that you have read and agree to the terms and conditions of this application for the 2025 Pickle Parade and Palooza.*

Date*

Date

World’s Only St. Paddy’s Pickle Parade & Palooza, 2024 Food Vendor Application