PHOTOGRAPHY & VIDEOGRAPHY POLICY (excerpt only)
Policy overview and purpose
SA Barrel Horse Association Incorporated (SABHA) is committed to providing and maintaining a child safe and fun environment. SABHA believes it is important that families can capture their memories and share them with friends. As an affiliate of the ABHA, SABHA agrees to follow their rules and regulations.
It is however the right of a venue operator, to restrict, ban or require permission for photography.
Scope
This policy applies to all competitors, members, volunteers, committee members, judges, clinicians, contractors and spectators/visitors at all SABHA events.
Definitions
Images - The term images will encompass photos, screenshots, video footage, and raudio
Publication of Images - An image is deemed to be publicised if it is made accessible on a public forum such as (but not necessarily limited to) social media platforms, print media, websites.
Subject of an Image - The subject of an image is the sole or prominent person captured or intentionally targeted.
Policy
1. It is the general policy of SABHA that, taking images is acceptable in the following circumstances:
- The images meet the definition below of ‘appropriate images’
- Images are taken respectfully and by a person known to the person, competitor or SABHA (ie registered photographer)
- SABHA competitors are aware that images will be taken
- Identifying information is excluded from any publication of images unless permission has been obtained and granted images of children must not be used inappropriately or illegally.
- Camera phones, videos and cameras are not permitted to be used inside changing areas, showers and toilets.
- No person taking images will be allowed unsupervised access to children. Any concerns or complaints of inappropriate behaviour should be directed to the President of SABHA and if not available, to a committee member in the first instance.
- Persons unknown to you should not be made the subject of an image without permission
- Persons must be appropriately clothed
- Images should be relevant to the sport (i.e. during a game, presentation). Random crowd photos for example could be considered a breach of privacy (unless professional photographer for events)
- Images should not involve unusual body positions or poses that could potentially be misused
- Personal information must not be published without permission (if unavoidable, only first name should be used)
- Information that has potential to be used as a grooming tool must not be publicised (eg. name, personal details, hobbies etc)
Permissions and Use of images
- Participants consent to images being taken by (or on behalf of) SABHA and being used for promotional purposes by and for SABHA.
- Images may be shown in a public environment (in South Australia, interstate and/or overseas).
- Participants who do not consent to the use of images should inform SABHA in writing stating the reasons that they do not agree. Acceptable reasons may include where a person is protected by a court order or the person has been the subject of threats or violence and publication may compromise their safety.
- SABHA accepts that parents, families and competitors will have legitimate reasons for taking images. SABHA will not unnecessarily restrict a person taking images so long as in doing so this policy is not breached.
- No child should be identified/named without permission of their parent/guardian.
- It is accepted that where new technologies are in place that there is potential that all sporting activities in that area may be filmed.
Policy Breaches and Sanctions
Breaches of this policy will include:
- Publication of personal information without permission
- Publication of images that could lead to public ridicule or harm to a person’s reputation
- Taking inappropriate images
- Illegal use of images
- Taking or publishing offensive or demeaning images
- Taking images without proper authority
Proper Authority will be deemed to have been given if a person taking images is:
- Known to the competitor/SABHA
- A SABHA Committee Member or ABHA delegate
- Displaying an appropriate Pass
If a person is in breach of this policy, the incident should be reported to a committee member who will request the person stop taking images. If the person refuses, the person will be evicted from the grounds and/or police may be called.
In instances where it has been necessary for police to be called, the offending person will be banned from taking images at SABHA activities for a length of time, may face disciplinary actions (i.e. membership revoked/ban) as determined by SABHA.
If it is suspected that a person is taking inappropriate images or images restricted by this policy (e.g. within change rooms), police will be contacted. If it is discovered that images have been used illegally, police will be contacted.
SABHA reserves the right to apply penalties in addition to any action taken by police.