The company credit card cannot be used to obtain cash advances, bank checks, traveler's checks, or electronic cash transfers for expenses other than those incurred by the assigned employee named on the card, or for personal expenses. Misuses of the card will result in cancellation of the card and withdrawal of credit card privileges. If the card is used for an employee's personal expenses, the employer reserves the right to recover these monies from the employee cardholder, plus a service charge. Cardholders will be required to sign a declaration authorizing the company to recover, from their salary, any amount incorrectly claimed and a service charge.
Credit card expenditures must be reconciled and submitted with original receipts to the Office Administrator at the end of each work week. If employee is out of town more than one week, receipts shall be turned in as soon as they return to town. Continued or repeated non-conformance to this policy will result in cancellation of the card and such other actions as appropriate. If the card expenditures are not reconciled and submitted as
described above or a plausible explanation has not been received by Office Administrator, the employee's credit card will be cancelled.
Lost or stolen cards must be reported immediately to the Office Administrator.
I understand and agree that:
- I bear ultimate responsibility for the card.
- I will not use the credit card to withdraw cash.
- I will not use the credit card for personal expenses and will use it only for official business on behalf of the company.
- If I misuse the card (i.e., use it otherwise than in accordance with the instructions given to me in this agreement or related policies) or otherwise fail to reconcile my expenditures within the prescribed procedures and timeframe, I authorize the company to recover the funds and a service charge through payroll deductions for any amounts incorrectly claimed or receipts not turned in.
- If the credit card is lost or stolen, I will report it immediately to the Office Administrator.
If I resign from the company, I will return the card with a final reconciliation of all expenditures prior to departure.