GENERAL CONDITIONS FOR RENTAL OF FACILITIES OF SCHOOLS
1. No alcoholic beverages or illegal substances are allowed on school premises at any time.
2. SMOKING of any kind (tobacco, vaping, electronic, etc.) is PROHIBITED on school grounds, in any area, at any time.
3. The renting organization is liable for any and all damage that may occur during the use of the facilities by said organization.
4. The organization and the applicant understand and agree that they will be fully responsible for any and all personal injury claims and damage done to any property owned by or under the control of Milford Public
Schools and the City of Milford or others while the facility described herein is being used by the organization. The organization specifically agrees to hold Milford Public Schools and the City of Milford harmless from any and all claims and to furnish to Milford Public Schools and the City of Milford a certificate of insurance naming Milford Public Schools and the City of Milford as an insured interest. The amount of such insurance to be determined by Milford Public Schools. All certificates of insurance shall be delivered to, and be in the possession of the Milford Public Schools at the time of application (see attached
sample).
5. Under certain conditions, uniformed fire personnel and/or police personnel may be required to be in attendance at public meetings, assemblies and places of entertainment. Each organization using a facility shall be responsible for hiring and paying public safety personnel as may be required.
6. If special services are needed, the organization will be required to pay for qualified district personnel.
7. Under certain conditions a site supervisor may be required and will be the responsibility of the organization
to pay for the services.
8. Heat, light and power will be provided by Milford Public Schools.
9. Stage equipment, cafeteria equipment, tables and chairs owned by the District may be provided on a case
by case basis at the sole discretion of the District.
10. Special approval must be obtained whenever any district owned equipment (including but not limited to
audio-visual, lighting, athletic scoreboards, public address systems, etc.) is to be used.
11. The custodian will assist in setting up tables and chairs for meetings: however, the custodian will not be required to move scenery, load and unload vehicles, pack and unpack equipment or move musical instruments. Cleaning, sweeping and other routine housekeeping chores will be performed by the custodian(s).
12. No organization will be permitted to schedule the use of a school facility to a degree, which will exclude other community agencies from using the facility.
13. All checks for building use and additional fees must be payable to
the Milford Public Schools -
C/O Business Office - 70 West River Street - Milford CT 06460.
14. When kitchen facilities are requested, a cafeteria supervisor must be on duty. The pay rate for the cafeteria supervisor will be $75/hr (3 hour minimum) and billed by the Milford Public Schools Food Service Department, phone 203-783-3490.
15. In cases when athletic fields are rented, the organization will be responsible for the cleaning and maintenance of the area following the activity. Failure to comply with this requirement will necessitate Milford Public Schools personnel to do so. As a result, the organization may be billed for the additional time involved for the cleaning and maintenance.
16. The Facilities Use application may be denied if, in the judgment of the District, the activity poses an undue risk of liability to the Milford Public Schools.
17. Adult supervision and leadership must be provided by the organization throughout the rental period whenever conducting activities involving children. A supervisory plan and approval may be required depending on facilities used or extent of activity. This will be determined by the District at its sole discretion.
18. There will be a 10:00 pm curfew in all school grounds. All programs should be terminated in sufficient time to clear the building of all personnel by 10:00 pm.
19. In the event of inclement weather, power outages or other unforeseen events, that require the facility to be closed, the District shall have the right to cancel any and all activities, at its sole discretion.
20. Sports and activities sponsored by Milford Public Schools will have first consideration of use in all school buildings, on all school fields and with all school equipment. This includes, but is not limited to, rescheduled games/activities due to any cancellations/postponements. Outside groups would then need to be rescheduled. Every effort will be made to give advance notice to all parties regarding rescheduling of events.
21. If field house kitchen facilities are used, Milford Health Department permit must be obtained. This requires that a certified safe-food handler be present. Proof of permit shall be required with the application.