Motor Vehicle Use Agreement
1) Safe Operation: Operate vehicles safely and responsibly; obey federal, state, and local traffic laws and speed limits; drive defensively and use reasonable care.
2) Authorized Use: Vehicles are for Company business and authorized purposes only; home-to-work use is allowed only when Company-authorized, including after-hours availability; other personal use is prohibited.
3) Alcohol, Drugs & Impairment: No operation while impaired by alcohol, illegal drugs, controlled substances, or impairing medication; no alcohol while operating, occupying, or having custody of a Company vehicle; authorization shall be immediately revoked upon violation.
4) Seat Belts & Distracted Driving: The employee must wear a seat belt and require all occupants to do the same; no texting, emailing, internet/social media, or handheld device use while driving; employees must follow SPE's mobile-device policy.
5) Drivers & Passengers: Only authorized employees with a valid license and Company approval may operate vehicles; non-business passengers require prior written Company authorization.
6) Licensing: Maintain the appropriate valid driver's license and immediately report non-parking traffic violations, suspension/revocation, or restrictions affecting legal or safe operation.
7) Inspection & Care: Complete required pre-trip and post-trip inspections; report damage, defects, maintenance/safety concerns; the employee will not operate a vehicle they believe to be unsafe; keep vehicles clean and presentable.
8) Accident/Incident Reporting: Immediately, or as soon as safely possible, report accidents, property damage, theft, citations, or traffic violations; cooperate with Company, law enforcement, and insurance investigations.
9) MVR Monitoring: Employee authorizes SPE to periodically obtain and review their Motor Vehicle Record as a condition of driving Company vehicles.
10) GPS/Cameras/Telematics: Vehicles may have GPS, telematics, dash cameras, ELDs, diagnostics, or other monitoring; employees may not disconnect, disable, alter, obstruct, damage, remove, manipulate, or interfere with these systems or related wiring; SPE may collect, review, and retain location, speed, routes, driving behavior, idle time, diagnostics, hours of use, and related data for legitimate business purposes including safety, operations, compliance, training, discipline, accident investigation, security, payroll, maintenance, and asset protection; employees have no expectation of privacy regarding Company vehicle location, operation, or use.
11) Company Right to Revoke: The Company may revoke an employee’s driving privileges or vehicle assignment at any time, with or without cause, in its sole discretion.
I have read, understand, and agree to comply with the SPE Group Motor Vehicle Use Agreement and understand that violations may result in discipline up to and including termination.