CONFAB For Planners TERMS & CONDITIONS

The Registrant (hereby referred to as Contact/Company) completing this form does so on behalf of their employing or contracted organization (hereby referred to as Company) with CONFAB For Planners (hereby referred to as CONFAB). Upon submission of this registration form, Contact/Company enters a binding agreement and commitment to the shows and payment to CONFAB the total revenue in this registration form. Space for each CONFAB event is limited and is based upon availability at the time of registration. CONFAB will confirm to Contact/Company if a requested show(s) is not available,and Registrant will automatically be put on a wait-list for the sold out show(s).

PAYMENT AND CANCELLATION TERMS: Submitting of Contact/Company’s registration is considered a binding agreement with CONFAB, and payment by Contact/Company is due to CONFAB by the invoiced date, unless other arrangements are made with CONFAB.

There are a limited number of Supplier spots per each CONFAB event date, which are perishable if not used or resold. Therefore, registration payments to CONFAB are non-refundable and non-transferable. If Contact/Company needs to cancel its attendance to any of its registered events, it forfeits show fees paid to CONFAB. Should CONFAB need to reschedule or postpone a specific event, Contact/Company’s show credit will be applied to the rescheduled event date.

Pushed Invoice Due Date.  Contact/Company may request an extension of CONFAB's 30-Day Invoice Policy, which will be reviewed by CONFAB.  If approved for payment at a later date by CONFAB, Contact/Company will be required to provide a 20% deposit with the remaining amount due no later than 45 days prior to a show's scheduled event date.

SCHEDULE CHANGES:  CONFAB understands its Supplier Partners are required to attend major industry events each year.  While CONFAB does its best to research future industry event dates and schedule around these, the announcement of a previously unscheduled future national industry conferences may result in rescheduling of CONFAB show dates to ensure its attendees and partners can participate in both events without conflict.

RAFFLE/SILENT AUCTION PRIZE (applies to showcases only unless specificed otherwise): It is requested that Contact/Company provide a giveaway prize for each CONFAB event it attends, unless otherwise noted by CONFAB. These giveaways will be used for the meeting planner raffle, or as a silent auction charity item. The type of give-away and raffle items should have no less than a minimum value of $25 and are at the discretion of the donating Contact/Company. Suggested giveaway prizes may include complimentary hotel stays, airline tickets, spa baskets, attraction tickets, or something unique to your company. Prizes must be given to a CONFAB on-site representative prior to the event start time.

HOT DATES AND OTHER BOOKING OFFERS: To encourage attendance and the urgency for planners to send our Hospitality Partners RFPs, it is requested that our showcasing HPs bring to the CONFAB showcase a unique booking offer, which will be sent to the registered planners by CONFAB on behalf of the Contact/Company.

CUSTOMER INVITE REQUESTS BY CONTACT/COMPANY—APPROVAL REQUIRED: CONFAB is selective in its meeting planner invites to ensure planners are qualified and active in sourcing future meetings, and all invitations to attend CONFAB or CONFAB Signature Shows should only come from CONFAB, unless otherwise approved. If Contact/Company has specific meeting planners it would like to invite to an CONFAB event, Contact/Company agrees to first submit planner(s) contact information (full name, company name, email address, address, phone number) to CONFAB for approval. CONFAB encourages Contact/Company to submit as many planners it requests to be invited. CONFAB does not guarantee a specific type or quantity of persons will be in attendance at its events.

MEETING PLANNER PRE-SHOW INVITE LIST (OPTIONAL):  Contact/Company agrees to provide CONFAB a list with a minimum of five (5) group meeting planners who reside in each city showcase or Special Event the Contact/Company is registered to attend.  Contact/Company will provide CONFAB with a respective list at least 30 days prior to scheduled event date.  Planners submitted must be proven to source and contract corporate, incentive or association meetings that require a minimum of 10 sleeping rooms on peak night.  Please exclude submitting HelmsBriscoe, ConferenceDirect, and HPN contacts.  Group planners' contact information must include:  full name, company name, email address, city, state and phone number and is subject to approval by CONFAB.

INDEMNIFICATION: CONFAB shall indemnify, defend and hold harmless the Contact/Company against any and all demands, claims, damages to persons or property, losses, and liability claimed, including attorneys' fees and other reasonable costs and expenses, arising directly or indirectly from any act of negiligence by Contact/Company's employees, officers, directors, partners, and agents in connection with the provision of services. Contact/Company shall indemnify and hold harmless CONFAB against any and all demands, claims, damages to persons or property, losses, and liability claimed, including attorneys' fees and other reasonable costs and expenses, arising directly or indirectly from any act of negiligence by CONFAB's employees, officers, directors, partners, and agents in connection with the provision of services.

USE OF LOGOS AND IMAGES: By agreeing to participate in a CONFAB event, Company/Contact authorizes the use of Company logo, images and name to be used for mutual promotion, which include show displays, show signs, pre and post marketing materials, and social media show promotions. Company/Contact understands CONFAB will photograph or record participants at its shows and may use these show images and video for mutual promotion without the need to compensate Contact or Company.

EXHIBIT DISPLAYS: CONFAB reserves the right to approve or deny what it deems appropriate or inappropriate for the Contact/Company to display at its shows, not limited to images, marketing materials, pop-ups, table-tops, banners, video, or music. Contact may reach out to CONFAB prior to a show to discuss any items for pre-approval from CONFAB.