XCITE_AUDIOVISUALS - XciteAV Proposal -Blanked out template

Customer Full Name*

Customer Full NameLast Name

Project Title*

Customer Name

First NameLast Name

Xcite Audiovisuals LLC (XciteAV) 7167 S Alton Way

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Customer Email

example@example.com

Designer Email

example@example.com

General NOTES

Project Price

CONFIDENTIAL INFORMATION- This entire document and off information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of on outhorized officer of Xcite AV.

All Star Financial represents Xcite Audiovisuals, LLC for the purpose of obtaining surety bonding. In that capacity, we have established surety support with United Fire & Casualty Company that allows Xcite Audiovisuals, LLC to bid or negotiate projects up to $600,000.00 while maintaining aggregate work programs of $600,000.00.

XciteAV maintains the highest level of Insurance coverages and limits that are standard in the commercial construction industry.

Damage to Rented Premises Medical Expenses Personal Injury General Aggregate Products/Compensation Automobile Liability Combined Single Limit Umbrella Liability

Customer Name

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Xcite AV employees have completed some major audiovisual projects recently that strongly exhibit the skills and knowledge necessary and success to execute this project to all expectations. Some of these projects had stringent timelines and deadlines. XciteAV was able to complete all projects within the parameters on target. These projects all included control systems, offering simple control and solid reliability for the customers. Some other attributes include Video/Audio distrobution, Projectors, theaters,and audiovisual rack enclosures. Based upon our level of experience and coupled with our integration knowledge, we are poised to execute this project to its completion with 100% success.

XciteAV has successfully completed all projects according to the applicable contract documents. XciteAV has never been involved in any delay claims, court, or arbitration judgments on any project. XciteAV has never been found liable for any damages or penalties due to a project not being completed on schedule or per contract documents.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

PAYMENT TERMS: ALL PAYMENTS ARE DUE 14 DAYS after INVOICE is submitted, unless otherwise agreed upon. All projects (excluding window coverings) will be invoiced 50% upon acceptance and 50% upon completion WARRANTY XciteAV shall provide labor to support a manufacturer warranty for XciteAV supplied equipment for 90 DAYS. After the initial 90 days, the Client shall be responsible for Labor to support a manufacturer warranty. In the event a warranty service call is made but no labor or material defect is found, XciteAV will invoice its standard hourly rate for the service call. XciteAV warrants al labor services to be free of workmanship defects for a period of 5-years from the date of substantial completion During this 5 year period XciteAV will promptly repair, at no cost to the customer, any defects that are a direct result of labor workmanship. Any materials or equipment furnished by XciteAV will be covered by Manufacturer's warranty.

Any additional labor and/or material incurred due to the failure of the other work forces to have any of the previously agreed to work or coordination completed as anticipated and/or confirmed may be added to the project billing as required

As needed or applicable the Owner's General Contractor or Architect will provide al required drawings/plans to XciteAV atno additional charge

The pricing within is based on a 40-hour work week and standard business hours as defined as 7am 6pm.

Cancellation Charges or Product changes may incur Restocking fees and freight charges.

Scope of work as defined in this proposal document

The DEMO or removal of existing cabling of any kind is NOT included in this proposal.

XciteAV assumes the work areas to be free of hazardous materials and danger.

AI OSHA Safety guidelines will be observed and adhered to while working in the designated areas.

Delays & downtime caused by the Owner, General Contractor or Owner's Representative may be subject to a mobilizationidemobilization charge Delays or downtime are deemed as

lost man hours where XoiteAV is scheduled to work on a requested date and not allowed to perform said installation These delays may be subject to a demobilization charge lithe

delay could have been avoided by rescheduling. thus preventing lost man hours. XciteAV respectfully requests that 24 hour notice be given in the event a crew is scheduled to work

and the area of work to be performed is not available. We try to schedule our crews to adhere to client schedules and we ask in return that our crews be allowed to stick with that

schedule if possible, because we are trying to ensure that XciteAV crews are allowed to work efficiently, in order to provide a cost-effective price for our clients. In the event that

XciteAV deploys a crew to a jobsite that was not ready, XciteAV reserves the right to charge for the lost man hours of each crew member for that particular project

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Inclusions Al equipment wire and miscellaneous accessories required for the 100% functional system. Allabor services associated with engineering. installation programming. testing and training to ensure a 100% functional system.

Presentation of al Owners' manuals

Documentation package including as-built drawings/diagrams. applicable" Cooperation and communication with design team, construction team and any other subcontractors during the installation process of the system. Providing end-user training on system operation.

Any additional labor and/or material incurred due to the failure of the other work forces to have any of the previously agreed to work or coordination completed as anticipated and/or confirmed may be added to the projecti billing as required

As needed or applicable the Owner's General Contractor or Architect will provide all required drawings/plans to XciteAV at no additional charge.

Exclusions All conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. Any related electrical work including butnot limited to 110VAC, conduit core-drilling, raceway and boxes. Any sheetrock/drywall replacement celling tile and/or T-bat replacement.

Any and all millwork. All millwork or modification of any millwork to accommodate the AN equipment is to be provided by others, unless noted in Scope of Work and approved by Owner.

Painting. patching or finishing of any walls

HVAC and plumbing relocation Any cutting. structural welding, or reinforcement of structural steel members required for support of assemblies. Owner furnished equipment (OFE) that is integrated into the systems is assumed to be current industry acceptable and in good working order. AllOFE gear will be tested prior to installation to verify correct functionality. If is determined that any OFE equipment is faulty, additional project charges may be incurred

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

To whom it may Concern, I would like to thank you for the opportunity to present our response to the request for proposal to integrate/install the new Audiovisual Systems forAs Managing Member of Xcite Audiovisuals, LLC, I am pleased to submit the enclosed Proposal. Xcite Audiovisuals, LLC is looking forward to working with you on this project. In submitting the forthcoming information, Xcite Audiovisuals, LLC is providing a cost to provide complete audiovisual systems equipment and installation services per the request and any information given, which will ensure the final deliverable of the Audiovisual project will be accurate and successful. I affirm Xcite Audiovisuals' willingness to enter into any contracts/agreements pertaining to this project. Xcite AV is a small business founded in 2007, located in Centennial, CO. Xcite AV employs over 60 years of cumulative experience in the custom audiovisual industry. Xcite AV has extensive knowledge and a successful integration history of the types of audiovisual systems outlined for this project, proven and detailed under qualifications in this Proposal. Our company culture can be described as young and dynamic. We all work for the "X" and every daily decision is based on how it would affect the "X". Our employees are efficient and hold workmanship to the highest standard. XciteAV views customer service as the most paramount attribute in our industry and that standard is the foundation of our company and mission. The pricing we provide leads the Denver Metro area and we have found through feedback that it is extremely competitive. / firmly believe that our company is the correct choice for completing this project successfully. Our extensive qualifications and successfully completed projects in the Denver Metro area and throughout Colorado speak volumes about our reputation and A/V proficiency. These proven skills will allow us to complete this project as designed, on schedule and ensure the correct functionality. Moreover, our laser focus on customer service will manifest a great relationship with the GC, the Consultant, as well as the Customer/Owner. This foundation of service ensures that expectations are always exceeded and that the utmost satisfaction is achieved for the customer. Thank you again for the opportunity to offer our proposal and to work with theon this project. Xcite AV is looking forward to exceeding your requirements and your customer service expectations. Xcite Audiovisuals, LLC

As defined under Section 3 of the Small Business Act (15 U.S.C. 632) Xcite AV qualifies as a small business.

CONFIDENTIAL INFORMATION This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Any owner provided A/V equipment is assumed to be in good working order and is NOT covered under

any additional warranties included in this proposal. This equipment may be required for any XciteAV

in-house pre-build activities.

Coordination and communication with the Owner will be paramount for a successful project.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Plan Review/Design The project design has been verified and the associated equipment have been confirmed per the Specifications, Plans and information given. This will demonstrate our understanding of the Project and Scope.

Upon receipt of the Contract and/or Deposit, all equipment will be procured, including any software items or licenses. Any extensive lead time items will be communicated to the Team. Integration with Existing systems XciteAV will coordinate with the owner on any necessary items that are needed with regards to the integration of any existing systems.

At the beginning of physical installation, tight communication lines will be upheld between XciteAV and the Team to ensure any field concerns are communicated and progress updates are given. The core systems will be pre-built at XciteAV offices as required. This will entail the Equipment Rack being pre-built, the equipment being powered on to identify any failures, firmware being updated and the initial Control System Source Code being loaded and tested. The on-site systems integration will then commence until completion. Testing Upon substantial completion of the installation on-site, XciteAV will commence testing of the systems prior to commissioning to ensure proper functionality. Training System Training and Demonstration will be coordinated with staff and an agenda distributed.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Emerging Technology - Extron Certified II

Control Professional PLUS Microsoft

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

XciteAV Corporate Office 7167 S. Alton Way

The above address has been the SOLE location of Xcite Audiovisuals LLC, since 2009. The office consists of over 12,000 Sq. Ft and consists of a Receptionist's Area, (5) Sales Offices, Installation Supervisor/CAD Office, Finance/Controller Office, Warehouse, (2) Pre- Build/Staging Areas, A Banquet Room, Theatre Showroom and Employee Pool Table Area. XciteAV provides Audiovisual System design, sales and installation for Colorado, Wyoming and New Mexico. Projects out of these regions will be assessed by request.

XciteAV is managed by (2) managing members of the LLC. each have 50% ownership in the company. The company is a Limited Liability Company classified as an S-Corp. Xcite AV is registered under the State of Colorado in Good Standing. They are responsible for the Company operations, the Commercial Design, Engineering and Sales process, AR, AP and overall management of company

The Operations & Finance Director, Andreas Watt oversees the internal processes of the company, such as Finance, Human Resources, Procurement Receiving. Product research and Training.

The Commercial Installation department is supervised by Justen Johnson. He provides training. project readiness, safety processes and oversees workmanship and commissioning

The Residential Installation department is supervised by Nick Psilas. He provides training, project readiness. safety processes and oversees workmanship and commissioning.

Four installation technicians execute the completion of projects. Each is responsible for progress reports to Nick.

CAD draftsman creates and edits all Shop Drawings and Record Drawings.

XciteAV performs Drug testing and Background checks on all employees.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Project Manager: Supervisor Installation:

Above personnel have executed success on all project examples detailed in experience and qualifications. References shall be able to speak highly of each of their skills and customer service. Moreover, their workmanship on completed projects will be very clear.

Upon the award of any new project, XciteAV holds a kick-off meeting to discuss logistics, project design and areas of responsibility.

After this meeting the project manager is responsible for the commencement of the project. We delegate the responsibilities of Daily Status Updates. Quality Control and scheduling to different team members for each project. This will ensure a wide variety of experience and knowledge of every aspect to achieve a successful project.

Schedule and Submittal Control:

XciteAV works with the Contractor and/or Owner to input the A/V tasks into their schedule. We include durations for each task as it relates to the timeline. Milestone are included to ensure a seamless integration with other construction tasks.

Shop Drawings and Submittals are completed and submitted per the requirements of the specific project. This will include Control system Graphical design and Screen Shot development. Upon review and/or comments made, all submittals and shop drawings are updated prior to installation tasks beginning and the procurement of equipment and materials.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

Xcite Audiovisuals, LLC Commissioning and Confirmation Services include the following:

Identification and resolution of issues caused by defective products, cabling, programming or design errors.

Setup and connection of video and audio system to ensure ease of use optimization of their performance.

Setup and tuning of surround sound zones to ensure the best performance

Finalization of the programming of your control system. We will work with the AV system's end users to be sure control system make sense and meet their needs.

At Xcite Audiovisuals, LLC, our relentless accountability, proven technical expertise, and collaborative approach allow us to provide a higher level of quality and service to projects and systems of all sizes and complexities.

Service and warranty requests procedures are project specific. Typically, response time to service requests is 24 hours via e- mail/telephone and the scheduling of the actual service visit as soon as possible.

For this project, Xcite AV will provide a 5 Year warranty on Labor/Workmanship and 90 days warranty on Materials for this project. An annual maintenance contract can be purchased and would go into effect at the conclusion of the standard -90 day

XciteAV prides itself on a safe work environment. Prior to working on a new project, we hold a safety meeting, in addition to the Contractor safety orientation for the work site. We ensure that the necessary PPE (Personal Protective Equipment) is identified and that ALL employees are aware of what is required to work on the site. XciteAV also trains all technicians on the OSHA 300 CSA

As of May 25, 2022. XciteAV has an authorized EMR rating/score of 0.91.

CONFIDENTIAL INFORMATION - This entire document and oll information enclosed is the property of Xcite Audiovisuols, uc. These materials may not be copied, distributed or disclosed in any way without the expressed written permission of an authorized officer of Xcite AV.

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