WRTS - NKY Birthday Party Contract
Party hosts need to read and agree to the following contract upon booking their party. If you have any questions, please email info@werockthespectrumnorthernkentucky.com or call (859) 727-9787. **NOTE: This is not a reservation form. All party reservations must be done in person or over the phone.
Thank you for choosing us, as the venue for your child's birthday party! We're committed to ensuring a safe and enjoyable experience for all guests. To achieve this, we kindly request that you and your guests respect our facility and rules. Please take a moment to review the following guidelines:
Respect our staff, equipment, and property. Adhere to all safety guidelines and instructions provided. Refrain from damaging or altering any facilities or materials. Maintain cleanliness and organization throughout the party. We will review these rules with your guests upon arrival. Your cooperation in communicating these expectations is greatly appreciated. Please note that any damage, misconduct, or disregard for our rules may result in additional fees that will be added to your party total. We appreciate your understanding and look forward to hosting a memorable and enjoyable celebration for your child!
Please fill out the following details about your child's party.
Note: This is not a reservation form.
Party Date
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Party Time
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Hour Minutes
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PM
AM/PM Option
Until
until
Hour Minutes
AM
PM
AM/PM Option
Party Package Booked
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Please Select
Rock Basic
Rock Unique
Rock Star
Birthday Child's Name
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First Name
Last Name
Birthday Child's Date of Birth
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Month
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Day
Year
Date
Name of Adult Responsible for Party:
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First Name
Last Name
Email
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example@example.com
Phone Number
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Please enter a valid phone number.
Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
Socks: Socks are required for everyone entering the gym floor. We do have socks and adult shoe covers for sale for $2 if members of your party forgets their socks. Please choose one of the following:
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Please add any socks or shoe covers my party requires to my final bill and I will pay for them.
Please add any CHILD socks my party requires to my final bill and I will pay for them. Adults will need to purchase their own.
Each family is responsible for their socks and will be required to purchase their own if they forget.
Rules & Terms
Please carefully read over our rules & terms. Possible fees are listed in bold print.
NON-REFUNDABLE BIRTHDAY PARTY DEPOSIT: For birthday parties, a non-refundable $100 (plus tax) deposit is required to secure your party date and is applied towards the balance of your party package. Should you need to cancel your appointment, your non-refundable deposit will be forfeited.
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I have read and agree to the above terms and conditions.
A guarantee of the space is required by one of the following credit cards: American Express, Discover, Visa, or MasterCard. This will be kept on file in our system, which can be deleted after the party.
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I have read and agree to the above terms and conditions.
CANCELLATION POLICY: Should you need to cancel your event for any reason, your non-refundable deposit will be forfeited. You must email, text, or call us to cancel your event. If you cancel your party within 72 hours of the party, your non-refundable deposit will be forfeited and you are responsible for 50% of your entire party package price, including add-ons.
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I have read and agree to the above terms and conditions.
NO-SHOW POLICY: A "no-show" is defined as missing an appointment without canceling PRIOR to 24 hours of your scheduled time. No refunds or rescheduling will be given for no-shows and your credit card on file will be charged 100% of the party package balance, including add-ons.
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I have read and agree to the above terms and conditions.
WAIVERS: Any children (anyone under 18, including infants) must have signed liability waivers before entering the gym floor. If families do not sign the waiver, they are not allowed in the gym and will have to remain in the party room and/or lobby. Families can register children and read the liability waiver at https://werockthespectrumnorthernkentucky.com/register. We will also have paper waivers available at the party for anyone who needs them.
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I have read and agree to the above terms and conditions.
SOCKS: Please let your guests know that shoes must be removed before entering the gym. Socks are required for all children and adults. We have shoe covers available for guests who are unable to remove their shoes and can make accommodations for children with leg braces and sensory issues. Socks and shoe covers will be available at the gym for $2 per pair. A $15 CLEANING FEE WILL BE ADDED TO YOUR FINAL BILL IF GUESTS CONTINUE TO BREAK THIS RULE.
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I have read and agree to the above terms and conditions.
FOOD & DRINKS: Hosts may bring in any food or drinks (excluding alcohol) for their party. All food and drinks must remain in our party room or lobby, not the gym area. A $25 CLEANING FEE WILL BE ADDED TO YOUR FINAL BILL IF FOOD OR DRINKS SPILL IN THE GYM AREA.
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I have read and agree to the above terms and conditions.
ADULT SUPERVISION: We require there is at least 1 adult (non-staff member) for every 3 children at your party. Our staff is here to help provide our guests with a fun and safe experience, but are not in charge of the children's care. Parents/guardians are still required to watch their children inside the gym and help them follow the gym's rules and safety procedures. IF PARENTS NEED EXTRA ASSISTANCE, AN EXTRA PARTY ATTENDANT IS AVAILABLE AS A PARTY ADD-ON FOR $50. THIS ADD-ON FEE WILL BE AUTOMATICALLY APPLIED TO PARTIES WHO DO NOT HAVE THE REQUIRED AMOUNT OF ADULTS TO SUPERVISE THE CHILDREN. If rules and safety procedures are ignored multiple times by a child or if the child is repeatedly rude to our staff, they will be asked to leave the gym floor and stay in the party room for the duration of the party.
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I have read and agree to the above terms and conditions.
TIME LIMIT: Birthday parties reserve the facility for 2 hours - the first 90 minutes in the gym and the last 30 minutes in the party room. Party hosts who wish to be in control of the schedule (how long their guests can spend in the gym and party room during the party) may do so for an additional $40 add-on fee. Guests are not allowed on the gym floor before the start of the party. WRTS reserves the right to have guests wait in the Party Room at the start of the party until the at least half of their group arrives so gym rules can be discussed. All guests must leave the facility at the reserved end time to ensure a proper clean-up can take place before WRTS' next booking. WRTS employees are in charge of all clean-up in the party room. Hosts may have 10 minutes to finish packing up their belongings while the WRTS employees clean. No one is permitted to go back in the gym. To stay on schedule for the next party, ANY PARTIES GOING PAST THE PARTY END TIME/PACK UP TIME WILL INCUR A $75 EXTENDED TIME FEE THAT WILL BE ADDED TO YOUR FINAL BILL. This fee does not allow guests to continue to play in the gym.
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I have read and agree to the above terms and conditions.
DECORATING: For birthday parties hosts may arrive up to 20 early to decorate the party room. Please do not arrive earlier, as WRTS staff will be cleaning and sanitizing the gym and party room. WRTS staff is available to help with party set up. No one is allowed on the gym floor during the decoration time. Party hosts can bring any decorations except for confetti, balloons with confetti, silly string, and loose glitter. Helium balloons are allowed, but must stay in the party room. Party hosts may not use tape on our windows or mirrors. If a party host brings in a balloon arch, they are responsible for taking the arch down at the end of the party and taking it home. A $25 CLEANING FEE WILL BE ADDED TO YOUR FINAL BILL IF CONFETTI, SILLY STRING, OR GLITTER NEEDS TO BE CLEANED FROM THE GYM, LOBBY, AND/OR PARTY ROOM OR IF TAPE RESIDUE IS LEFT ON WINDOWS AND/OR MIRRORS. A $20 FEE WILL BE ADDED TO YOUR FINAL BILL FOR EACH HELIUM BALLOON THAT IS STUCK ON OUR GYM CEILING. IF A BALLOON ARCH IS LEFT FOR WRTS TO REMOVE/CLEAN UP A $25 CLEANING FEE WILL BE ADDED TO YOUR FINAL BILL.
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I have read and agree to the above terms and conditions.
ALCOHOLIC BEVERAGES: ABSOLUTELY NO ALCOHOLIC BEVERAGES ARE ALLOWED IN THE FACILITY. If we find any alcohol on the premises before, during, or after your event, your party will end immediately without a refund.
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I have read and agree to the above terms and conditions.
TOBACCO PRODUCTS: ABSOLUTELY NO TOBACCO/VAPE USE IS ALLOWED IN THE FACILITY. If we discover a guest using any tobacco products inside the facility before, during, or after your event, they will be asked to leave the facility immediately. Guests are allowed to smoke outside, but need to be at least 50 ft away from the front door. Please make sure that your guests dispose of their cigarette butts in a proper cigarette disposal receptacle and not on the ground.
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I have read and agree to the above terms and conditions.
DAMAGE: You shall not injure, mar, nor in any manner deface said premises, and shall not cause or permit anything to be done whereby the location shall be in any manner injured, marred, or defaced. Driven nails, hooks, tacks, staples, or screws will not be allowed to be made into any part of said building, and will not make, nor allow to be made, alterations of any kind therein, including decorative or other materials physically attached to the building, furniture, or fixtures of We Rock the Spectrum without the specific consent in advance. If the location, or any portion of the building, during the term of this Agreement, shall be damaged by the act, default, or negligence of you, your invitees or guests, or any person admitted to said premises by you, you will pay We Rock the Spectrum upon demand such sum as shall be necessary to restore said premises to their present condition. THE MINIMUM FEES INCLUDE: $5 PER SMALL HOLE, $100 PER LARGE HOLE, $25 CLEANING FEE FOR ANY TAPE RESIDUE LEFT ON WINDOWS/MIRRORS. If any gym equipment is damaged by the act, default, or negligence of you, your invitees or guests, or anyone admitted to said premises by you, YOU WILL PAY WE ROCK THE SPECTRUM UPON DEMAND SUCH SUM AS SHALL BE NECESSARY TO REPAIR OR REPLACE THE EQUIPMENT.
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I have read and agree to the above terms and conditions.
EQUIPMENT USAGE: No adults are permitted on any equipment for safety reasons. Per our insurance, adults and older teens (unless they have special needs) are strictly forbidden to go on the zipline. IF AN ADULT GOES DOWN THE ZIPLINE, THEY WILL BE ASKED TO LEAVE THE FACILITY IMMEDIATELY. Only We Rock the Spectrum staff are allowed to move or change equipment.
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I have read and agree to the above terms and conditions.
PARTY ROOM CAPACITY: The capacity in our party when we have tables and chairs out is 30 people. If the capacity is met, other guests are able to view the party room from doorways in the gym and lobby and may eat in the lobby.
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I have read and agree to the above terms and conditions.
WEATHER: If the weather causes the facility to close, your appointment will be rescheduled. No refunds will be given due to the weather.
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I have read and agree to the above terms and conditions.
Signature - By signing below, I attest that I have read, understand, and agree to the above birthday party contract.
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We Rock The Spectrum Gym Rules: Children are not permitted on the gym floor without parental/caregiver supervision. We Rock the Spectrum is not responsible for watching your children or your guest's children. We ask all parents/caregivers to please be aware of their child’s surroundings, and to be mindful of other visitors. All guests are to remove shoes and wear socks or shoe covers on the gym floor. No food, drink, or gum is permitted on the blue foam floor of the gym. Please remind children to wash their hands after eating before they go back on the gym floor to play. Zipline: Staff is not stationed at the zipline unless extra staff are included in your party package. It is a parent/caregiver’s responsibility to work the zipline for their children. One child at a time on the zipline. No one is to hang on the wire or sit or jump off the red railings. Children should hold on to the zipline swing the whole ride. We Rock the Spectrum staff are the only ones allowed to switch out the zipline swing. ADULTS ARE PROHIBITED FROM RIDING THE ZIPLINE. Trampoline: No more than three (3) children at a time. The trampoline max weight is 200 pounds. No acrobatics of any kind allowed in the trampoline. Parents/caregivers are only permitted on the trampoline if assisting a child and must remain seated/on knees at all times. Swings: Adults and adult sized teenagers (minus those with special needs) are not allowed on the swings, as they are meant for children only. Children/parents/caregivers must be mindful of their surroundings while swinging. Overswinging/high swinging is not permitted. I, the parent/caregiver responsible for the party and my child(ren) and guests, was provided with an electronic copy of We Rock the Spectrum's rules and terms and agree that I have read them and will follow each rule while in the gym. I understand that it is my responsibility to supervise my guests. If for any reason failure to follow the rules occurs, I acknowledge that fees may incur and guests may be asked to leave the gym. No refunds will be received.
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I have read and agree to follow the above gym rules.
LIABILITY RELEASE: For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I, the above named, as participant in birthday party or playdate on the above entered date, hereby grant the permission necessary to allow all children to participate in activities at We Rock the Spectrum Kid's Gym. I, in my own behalf and on behalf of children participating in my birthday party or playdate, further agree to release and hold harmless We Rock the Spectrum Kid's Gym, and any other subsequent body on whose premises the activity will occur, the affiliates of the aforementioned entities and/or individuals at We Rock the Spectrum Kid's Gym from any and all liability whether caused by negligence of the Releasees or otherwise for any claim, judgment, loss, liability, costs and expenses (including, without limitations attorneys’ fees and costs) arising out of or connected with We Rock the Spectrum Kid's Gym, including any claim arising out of or connected with any illness or injury (minimal or serious) that participating children may incur or sustain during their time participating in all activities associated with We Rock The Spectrum Kid's Gym. I further expressly agree to indemnify and hold harmless Releasees and Releasees’ heirs, assigns, successors, executors, and administrators against loss from any further claims, demands, or actions that may subsequently be brought by participating children or by any other persons on the account of damages of any character resulting to participating children in any way from the foregoing activities. I, on my own behalf and the behalf of participating children, hereby warrant that I have read this Liability Release in its entirety and fully understand its contents. I, on my own behalf and on behalf of participating children, am aware that this Liability Release releases Releasees from any and all liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness. I, on my own behalf and on behalf of participating children, have signed this document voluntarily and of my own free will.
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If you have any questions or concerns for us, please email info@werockthespectrumnorthernkentucky.com or call us at (859) 727-9787.
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