RIG Event Submission Form

RIG Event Submission Form
Before submitting this form, it is always a good idea to reach out to the BELMAS office team first to discuss your event, particularly if it requires budget sharing arrangements with another organisation or has non-members attending as a result of being a joint event.

It is IMPORTANT that communication between the BELMAS team and RIG convenors remains strong to ensure successful planning and delivery of this vital membership benefit.

All event information and guidance can be found in the RIG Convenor Handbook.
YOUR INFORMATION
Your Name

First NameLast Name
Your Email Address
example@example.com
RIG Name
Is this a joint event with another RIG/Organisation/Group/Individual?
If yes, which RIG(s)/Organisation/Group/Individual?
EVENT FORMAT
Is this event in-person, online or hybrid?
If an in-person event, where will this be held?
Please provide full details including room number (if applicable) and full address inc. post code.
Please provide the name of the contact at the venue (if applicable)

First NameLast Name
Please provide the email of the contact at the venue (if applicable)
example@example.com
BASIC EVENT DETAILS
Name of Event
Date of Event

DayMonthYear
2 digit day, 2 digit month, 4 digit yearDate
Time of Event (UK)
Please use the 24 hour format. EG: 16:00-18:00
Please tell us the details of your event. Try to give us as much detail as possible so that we have plenty of info to properly promote the event.
Please note that we will copy and paste this entry into our website so type it as you would like it to appear across our advertising platforms inc. Social Media.
SPEAKERS & KEYNOTES
Do you have any speakers for this event?
If YES, please provide their name(s), company/institution and contact details below
Would you like to provide a photo of the speaker for advertising?

Please ensure you have permission from the speaker to use their image
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ATTENDEES
How many people (members and non-members) do you expect to attend?
This will also help with your budgeting...
Is this event open to non-members?
If YES, how much will you be charging non-members?
The minimum fee set by BELMAS is £5.00
If your event is a joint event with another organisation that requires non-members to join free, please detail below.
This will be considered by the BELMAS Office Team on a case-by-case basis. Non-members can ONLY attend free if the event is a joint event where the other party contributes by knowledge exchange/costs specifically associated with the event.
BUDGETS
Do you require any of your annual RIG budget for this event?
If you do require to use your annual RIG budget, please provide details of the required amounts below, broken down into each individual spend:
Have you requested additional funding from the BELMAS RIG Grant?
If this is a joint event with another RIG/Organisation/Group/Individual, will they be contributing to the budget? If so how much?
This can be in a figure e.g. £200 or as a percentage (%)
Are you receiving any sponsorship for this event?
If you are receiving sponsorship, please provide details of the amount and any contact information.
PAPERS & DOCUMENTS FOR CIRCULATION
Any additional papers/documents to share relating to/in advance of event?

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RIG Event Submission Form

YOUR INFORMATION

EVENT FORMAT

BASIC EVENT DETAILS

SPEAKERS & KEYNOTES

ATTENDEES

BUDGETS

PAPERS & DOCUMENTS FOR CIRCULATION