Applications for funding of a project should be submitted following the instructions and using the template as set forth on the III's website. The III reserves the right not to consider any application that does not follow these requirements. Applications may be submitted at any time. Absent extraordinary circumstances, applications will be considered twice a year, at approximately April 30 and October 31. The timetable for submission and consideration of applications is set forth on the III website. Applications may be submitted by one or more individuals, and those individuals may, but need not, be III members. Applications may also be submitted by organizations. The steps in the submission and consideration of applications for funding of a project are as follows. First, applications will be submitted to the III Executive Director. Second, the Executive Director will review the application for compliance with the instructions and template as set forth on the III website and, if the application is in compliance. will forward it to the Projects Committee. Third, the Projects Committee will review and prepare a report on each application, and may recommend that it be approved for funding, approved subject to amendment, or rejected. The Projects Committee will also recommend the amount to be funded and any other appropriate qualification or condition. Where appropriate, including where the amounts requested are in excess of $10,000 USD, the time to complete the project exceeds one year, the applicant is am III member or an affiliate of one or members of the Projects Committee, or for any other reason, an external peer review by may be requested by the Projects Committee by an appropriate specialist.
The report of the Project Committee will be submitted to the III board of directors for approval. Fourth, the III board of directors will review the reports of the Projects Committee and make a final decision based on. among other information, the report of the Projects Committee and any assessments provided to the Projects Committee by other III Committees. The III board of directors may also confer with the Chair of the Projects Committee, who shall attend the board meeting and be available for questions. The decision of the board on an application will be by simple majority vote. in accordance with the III Articles of Association, and may set forth parameters for the project, including the amount of funding, the timetable for the project the disbursement of funds, and appropriate milestones. Where appropriate, funding may be disbursed in tranches, and interim reporting, monitoring, and control mechanisms may be established. Fifth, the III and the successful applicant will enter into Terms of Reference, and a model template is set forth in Annex I to these Procedures. The Terms of Reference will address acknowledgment of III's role in supporting the project, the terms of any anticipated publication and copyright, and other similar matters. While these will be determined on a case-by-case basis, it is anticipated that every project funded by III will recognize III's role in an appropriate
Sixth, the successful applicant will carry out the project in accordance with the Terms of Reference and will report and render account periodically on the progress of the project to the Projects Committee. The frequency of these reports will be set forth in the Terms of Reference but shall not be less than once per year. Finally, at the completion of the project, the applicant will provide a detailed report including: A description of the achievements of the project The extent to which the objectives of the project have been achieved; A detailed accounting of the use made of the funds awarded and documentation of significant expenses: Any other documentation appropriate to the project.