CLUB/ORG ADVISOR ANNUAL AGREEMENT

North Country Community College requires that all recognized student clubs and organizations have an advisor who is chosen by the student members of the club/organization. An advisor must be either a full- time or part time, current employee of North Country Community College. Student clubs are run and managed by students themselves, but advisors play a key role in providing leadership as well as offering guidance and advice to students.

*Please note, that if there is more than one advisor for a club, each advisor will need complete the form* 

Advisors should expect the club's officers to...

1. keep them well-informed of all organization activities, meeting times, locations and agenda items; 
2. take initiative and follow through on commitments;
3. meet with them regularly; 
4. treat them with respect; 
5. make them feel welcome at all meetings and activities; 
6. inform them of any potential problems that may affect the club or the college; 
7. be considerate of their professional obligations and to not leave important matters to the last minute; 
8. be the decision-maker and initiators of the club's programming and policy; 
9. use them as a sounding board for discussing plans and problems.

Advisors shall ...

1. be familiar with the mission, goals and purposes of the club he or she is advising;
2. attend club meeting, events and stay informed about what is happening with the club;
3. meet regularly with club officers as necessary to stay connected with the proceedings of the club;
4. assist the group in formulating long-range goals and in planning and initiating short-term projects;
5. promote student awareness of, and adherence to, policies governing student groups;
6. provide guidance, support and advice to club members in regards to planning events, programs, and club-sponsored activities
7. serve as a resource for alternative solutions to problems confronting the group;
8. Review, approve and sign all required paperwork prior to submitting it to the SGA Advisor on your
9. be responsible for club-sponsored activities or events that occur after regular business hours and is expected to be present if possible or to find another college employee to cover the event;
10. make suggestions that will permit the officers to improve leadership skills;
11. meet with the SGA advisor on your campus a minimum of twice a semester 

Regarding trips and conferences, all advisors or a pre-approved designee (Student Life staff/Athletic Staff) must attend all overnight conferences, trips and/or tournaments. The Assistant Director of Student Life must approve all details of off-campus or overnight travel as outlined in the Club Handbook, inclusive of club roster, itinerary, chaperone, and hotel reservations.

I hereby certify that I have met with the officers of this club and am familiar with the club's purpose. I will serve as their advisor for the current academic year. I have read and understand the guidelines and expectations as explained above, and accept the responsibilities entailed. Please note this agreement is binding for both the Fall and Spring semesters. An organization should choose its advisor for an academic year and may invite the advisor to serve again at the conclusion of the first year if the club so desires. If the advisor chooses not to serve as an advisor for the following year or the club chooses to select a new advisor for the following year, they must give written notification to Student Life. As a side note, we do understand that schedules and obligations change throughout the course of an academic year, and if for some reason you need to step down as the club/organization advisor, please reach out to the appropriate Student Life Team member on your campus to have that conversation.